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Added 5 mins ago
WG
National Sales Manager
WGI Group
Brandon, MB
- Full-time
Reporting to the Senior Vice President, the National Sales Manager is responsible for managing the sales programs for the Rigid Frame, Frameless and Custom Fabrication divisions of the…
Added 5 mins ago
AR
Regional General Manager, North
ABC Recycling Ltd.
Burnaby, BC
- $140,000 to $180,000 CAD / year
Reporting to the VP, Canadian Operations, the Regional General Manager, North is responsible for the operations of our Terrace, Prince George, Kelowna, Fort St. John and Grande Prairie…
Added 19 mins ago
GF
Electronics Engineer, Diagnostics and Data Acquisition
General Fusion
Vancouver, BC
- Full-time
General Fusion is seeking a Senior Electronics Engineer to join our Controls & Electronics team. This team designs and supports the data acquisition, instrumentation, and control…
Added 19 mins ago
WB
Senior Analyst: Business Development
Whistler Blackcomb
Whistler, BC
- Full-time
The Senior Analyst, Business Development plays a key role in advancing Whistler Blackcomb’s business development priorities through partnership management, business analysis, and…
Added 19 mins ago
K
General Purpose Shift Worker (Afternoon Shift)
Kinectrics
Toronto, ON
- Full-time
…company thanks to a number of significant training and personal development…
Added 19 mins ago
K
General Purpose Shift Worker (Day Shift)
Kinectrics
Toronto, ON
- Full-time
…company thanks to a number of significant training and personal development…
Added 19 mins ago
CR
Maintenance Manager - 6 Month Contract
COGIR Real Estate
Mississauga, ON
- Full-time
Coaching and Mentoring: We are committed to your ongoing growth and development. You will have the opportunity to work closely with our Regional and National teams, who will provide…
Added 19 mins ago
A
Engineer III
AlumaSafway
Bolton, ON
- Full-time
Provides backup support to senior engineer and engineer manager.
Added 19 mins ago
MS
President & CEO
MacDonald Search Group
Toronto, ON
- Full-time
Significant senior executive leadership experience within the wine or beverage alcohol industry, ideally as a President, CEO, Managing Director, General Manager, COO or comparable senior…
Added 19 mins ago
MC
Mechanical Commissioning Associate
Mission Critical Engineers | Mission Critical Forensics
Regina, SK
- Full-time
Perform other duties and support other project activities as assigned from time to time by the Lead Data Centre Commissioning Engineer & Project Manager, CxA Principal, or senior management.
Added 20 mins ago
SP
Manager, Marketing
SURREY PLACE
ON
- Full-time
- Contract
This role partners with the Manager, Communications to keep marketing, communications and brand working as one, and supports business development and fundraising teams with the tools they…
Added 20 mins ago
PA
Aircraft Maintenance Records Lead
PROVINCIAL AEROSPACE LTD
Winnipeg, MB
- Full-time
Reporting to the Senior Maintenance Manager and operating in the Department of National Defence’s electronic record keeping system, Defence Resource Management Information System (DRMIS),…
Added 20 mins ago
PC
People and Culture Manager - Full-Time
peoplecare communities
Waterloo, ON
- Full-time
At the heart of exceptional resident care is an exceptional employee experience. The People & Culture Manager will help shape the environment where leaders thrive, teams feel supported, and…
Added 20 mins ago
AU
Manager, Health & Safety
Algoma University
Brampton, ON
- $91,863 to $114,829 CAD / year
Senior Specialist, Wellness & Disability Management
Added 20 mins ago
AU
Manager, Marketing
Algoma University
Sault Ste. Marie, ON · Brampton, ON
- $91,863 to $114,829 CAD / year
Algoma University has an existing vacancy in the position of Manager, Marketing. Reporting to the Director, Strategic Communications, Issues Management & Marketing, the Manager, Marketing…
Added 35 mins ago
AR
Regional General Manager, North
ABC Recycling
Burnaby, BC
- $140,000 to $180,000 CAD / year
- Full-time
Reporting to the VP, Canadian Operations, the Regional General Manager, North is responsible for the operations of our Terrace, Prince George, Kelowna, Fort St. John and Grande Prairie…
Added 35 mins ago
M
Regional Sales Manager - Ontario
Medfar
Toronto, ON
- Full-time
As the Regional Sales Manager, Ontario, reporting to the Senior National Sales Director, you will lead MEDFAR’s commercial growth across Ontario. You will own the regional sales strategy,…
Added 49 mins ago
N
Senior Software Developer - Networking (Flow)
Nutanix
Vancouver, BC
- $171,000 to $257,000 CAD / year
- Full-time
Development is in a Linux based environment. The backend software is written in Python and Golang. Tools like git, open source libraries, etc. are used for regular product and test…
Added 49 mins ago
L
Senior Product Operations Manager
LiveKit
Canada
- Full-time
We're looking for our first Product Operations Manager. Our product team is small, senior, and growing fast, with each PM coming in to establish the foundations of a new part of the…
Added 49 mins ago
A
Sr. Business Analyst
Affinity
St. John's, NL · Greater St. John's Metropolitan Area
- Contract
Change Management - Work closely with business representatives and OCIO Change Management, aiding development and implementation of business process change activities; Support training…
Added 49 mins ago
SP
Manager, Marketing
Surrey Place
Toronto, ON
- Full-time
This role partners with the Manager, Communications to keep marketing, communications and brand working as one, and supports business development and fundraising teams with the tools they…
Added 49 mins ago
D
Communications Senior Manager - 14 Months Contract - Danone Canada
Danone
Boucherville, QC
- $95,000 to $135,000 CAD / year
- Full-time
Danone Canada is looking for a Communications Senior Manager for a 14-month contract. This is an opportunity to play a key role in a people-centric organization with a strong internal…
Added 49 mins ago
HR
Senior Quantity Surveyor - Ontario Line Project
Hitachi Rail
Toronto, ON
- Full-time
Hitachi Rail is looking for an enthusiastic self-motivated SENIOR Quantity Surveyor who thrives in a fast-paced environment.
Added 49 mins ago
D
Communications Senior Manager - 14 Months Contract - Danone Canada
Danone
Toronto, ON
- $95,000 to $135,000 CAD / year
- Full-time
Danone Canada is looking for a Communications Senior Manager for a 14-month contract. This is an opportunity to play a key role in a people-centric organization with a strong internal…
Added 50 mins ago
Junk Removal and Customer Service
1-800-GOT-JUNK?
Vancouver, BC
No prior junk removal experience required - we train you. Participate in daily recorded role-play scenarios to support ongoing training, skill development, and performance improvement.

TextLayer

Executive Operations Lead

Remote, Canada

Remote

$100,000 to $150,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $100,000 to $150,000 CAD / year
Job type: Full-time
Workplace: Remote
Posting language: English
Posted: Oct 9, 2026

Original job description

About Textlayer

TextLayer helps enterprises and funded startups deploy advanced AI systems. We work with organizations across fintech, healthtech, and other sectors to bridge the gap between AI potential and practical implementation.

Our approach combines deep technical expertise with proven frameworks to accelerate development and ensure production-ready results. From bespoke AI workflows to agentic systems, we help clients adopt AI that actually works in their existing tech stacks.

We're on a mission to help address the implementation gap that over 85% of enterprise clients experience in adding AI to their operations and products. We're looking for sharp, curious people who want to meaningfully shape how we build, operate, and deliver.

If you're excited to work on foundational AI infrastructure, solve complex problems for diverse clients, and help define what agentic software looks like in practice, we'd love to meet you.

The Role

The Executive Operations Lead is part executive assistant, part operations owner, and part cultural force. You'll be a key member of the exec team, keeping leadership moving, keeping the business running smoothly, and making TextLayer a place people love working.

TextLayer is an AI-native company, and this role is designed that way. The routine work (drafting emails, scheduling, invoicing and follow-ups, account provisioning) should run on AI-assisted workflows that you build, monitor, and improve. That leaves your time for what most needs a person: relationships, judgment, and culture.

Key Responsibilities

Executive support, automated where possible

Support the executive team with scheduling, inbox and calendar management, meeting prep, and follow-through
Draft leadership communication
Manage invoicing end to end: sending invoices, tracking payment status, and following up on overdue accounts
Handle account and tool provisioning for new hires and projects
Identify repetitive tasks and build or configure AI-assisted workflows to handle them, working with our engineers where needed
Document processes so the business keeps running consistently as the team grows

Culture and team experience

Plan and host team meetups, socials, and offsites, including coordinating travel and logistics
Own staff recognition: gifts, milestones, welcome experiences for new hires, and celebrations
Help keep a distributed, project-based team feeling connected
Gather feedback on what's working for the team and bring it to leadership

Business operations and exec-team partnership

Support hiring operations & onboarding logistics
Help leadership with operating cadence: meeting rhythms, planning cycles, and tracking priorities
Manage vendors, tools, subscriptions, and light admin and compliance tasks
Serve as a trusted, discreet partner to the leadership team on sensitive matters

What You'll Bring

Experience as an executive assistant, chief of staff, operations manager, or office manager, ideally supporting senior leaders in a fast-moving company
Excellent written communication and sound judgment, with the ability to draft in someone else's voice and know when to escalate
Strong ownership: you spot gaps and fix them without being asked, and you follow things through
Genuine enthusiasm for AI tools and automation, whether you've built workflows with tools like Zapier, Make, or n8n, used LLMs in your daily work, or are eager to learn quickly
Warmth and energy for people: you enjoy bringing teams together and make others feel valued
Discretion and professionalism with confidential information
Comfort with Google Workspace and modern SaaS tools
Willingness to travel for team events and company needs

Bonus Points

Experience in a startup, consultancy, or professional services firm
Experience coordinating events, offsites, or team programs
Basic finance operations experience (invoicing, accounts receivable, bookkeeping tools)
Light technical aptitude, such as scripting, APIs, or no-code automation
Experience supporting a remote or distributed team

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More about this job

Responsibilities

The Executive Operations Lead will manage executive support, business operations, and team culture through AI-assisted workflows. They are responsible for streamlining administrative tasks, coordinating team events, and acting as a strategic partner to the leadership team.

Requirements

Candidates should have experience as an executive assistant, chief of staff, or operations manager with strong organizational and communication skills. Proficiency in modern SaaS tools and a genuine enthusiasm for implementing AI-driven automation are essential for this role.

Skills

Executive support
Operations management
AI automation
Workflow design
Calendar management
Invoicing
Project coordination
Event planning
Team culture
Process documentation
Google Workspace
SaaS tools
Communication
Problem solving
Vendor management
Onboarding

Remote locations

Ottawa, Ontario, Canada

Remote locations (standardized)

Ottawa, Ontario, Canada

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief of Staff
Operations Manager
AI
Automation
Zapier
Make
n8n
LLMs
Google Workspace
SaaS
Invoicing
Onboarding
Project Management
Event Coordination
Distributed Team
Process Improvement
Administrative Support
Vendor Management
Compliance
Fintech
Healthtech
Startups
Agentic Systems
Workflow Optimization

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