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Added 5 months ago
Material Management Specialist
PERI
Bolton, Ontario
Full-time
The primary objective of the Material Management Specialist role at PERI is to support and execute material planning, sourcing, steering, and distribution activities across Canada. This…
Added 7 days ago
Material Management Specialist
PERI
Bolton, ON
The primary objective of the Material Management Specialist role at PERI is to support and execute material planning, sourcing, steering, and distribution activities across Canada. This…
Added 5 months ago
Material Management Specialist
PERI Canada
Bolton, Ontario
Full-time
The primary objective of the Material Management Specialist role at PERI is to support and execute material planning, sourcing, steering, and distribution activities across Canada. This…
Added 11 days ago
Supply Chain Operations Specialist-MWAV
Thales
Halifax, NS
Full-time
Thales has a vacancy for a Supply Chain Operations Specialist with a specialty in Travel Coordination who will play critical role in providing end-to-end travel services for the MWAV…
Added 1 month ago
Shipping Coordinator
Thornhill Medical
Toronto, ON · North York, ON
Full-time
Maintains accurate shipping, tracking, and order fulfillment records in ERP and other internal systems.
Added 1 month ago
Relanceur(euse)
AtkinsRéalis
Montreal, QC
Full-time
The mission of AtkinsRéalis Canada's Supply Chain/Material Management team is to provide expertise in material Management and Expediting for major projects in Canada to ensure the timely…
Added 12 days ago
Source Surveillance Specialist
Aecon
Cambridge, ON
The Source Surveillance Specialist is responsible for executing surveillance activities across suppliers and sub-suppliers. This includes initiating, planning, performing, documenting, and…
Added 3 months ago
Logistics, Transportation & Customs Specialist
Sollum Technologies
Montreal, Quebec
Full-time
We are seeking an experienced Logistics, Transportation and Customs Specialist to join our team. Reporting directly to the VP, Supply Chain and Sales Operations, the incumbent serves as the…
Added 15 days ago
Specialist, Quality Assurance
Loblaw Companies Limited
Toronto, ON
Full-time
Working closely within the e-Commerce Operations, distribution center and external suppliers, the Quality Specialist will deliver the following:
Added 1 month ago
Scheduling & Planning Specialist
Ecolab Inc.
Calgary, AB
Full-time
Reporting to the Team Lead, Planning & Scheduling, you’ll help ensure materials flow smoothly and efficiently through the supply chain. Key responsibilities include organizing sales order…
Added 1 month ago
Scheduling & Planning Specialist
Ecolab
Calgary, AB · CAN-Calgary Plant Starfield
Full-time
Reporting to the Team Lead, Planning & Scheduling, you’ll help ensure materials flow smoothly and efficiently through the supply chain. Key responsibilities include organizing sales order…
Added 17 days ago
NPI Procurement Specialist
Ecolab
Calgary, AB · CAN-Calgary Office Starfield
Full-time
The NPI Procurement Specialist role is the primary point of contact for all project-related procurement and sourcing activities. This role is crucial for ensuring consistent material…
Added 18 days ago
NPI Procurement Specialist
Ecolab Inc.
Calgary, AB
Full-time
The NPI Procurement Specialist role is the primary point of contact for all project-related procurement and sourcing activities. This role is crucial for ensuring consistent material…
Added 18 days ago
Procurement Specialist, Electrical & Instrumentation
Worley
Edmonton, AB
Full-time
The successful candidate will be responsible for the end-to-end procurement of electrical and instrumentation materials and equipment, including sourcing, commercial evaluations,…
Added 19 days ago
Procurement Specialist, Electrical & Instrumentation
Worley Canada Construction
Edmonton, AB
Full-time
The successful candidate will be responsible for the end-to-end procurement of electrical and instrumentation materials and equipment, including sourcing, commercial evaluations,…
Added 19 days ago
Corporate Procurement Specialist
Worley
Edmonton, AB
Full-time
The successful candidate will be responsible for the end-to-end procurement of electrical and instrumentation materials and equipment, including sourcing, commercial evaluations,…
Added 19 days ago
Procurement Administrator
Primary Engineering and Construction
Calgary, AB
Prepare and issue purchase orders based on bills of materials, as directed by the Procurement Specialist.
Added 16 days ago
Buyer
Liebherr Group
Abbotsford, BC
Full-time
Order Management: Execute and monitor purchase orders, tracking deliveries and ensuring quality and compliance with agreed specifications.
Added 16 days ago
Construction Project Coordinator, Architectural Trades
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
Full-time
Confirm that subcontractor shop drawings and technical submittals are coordinated with the latest approved design information before materials are released for fabrication or installation.
Added 16 days ago
Construction Project Coordinator, Architectural Trades
Ontario Transit Group
Toronto, ON
Full-time
Confirm that subcontractor shop drawings and technical submittals are coordinated with the latest approved design information before materials are released for fabrication or installation.
Added 3 days ago
Buyer - Systems Track
Trillium Rail Partners
Mississauga, ON
Full-time
…purchasing activities for assigned systems, rail, equipment, materials, components, and specialist…
Added 2 months ago
Nursery Design Associate
Bayer
Winnipeg, Manitoba
Full-time
…pedigree software following guidance from the Nursery Design Specialist. Coordination between growth chamber and laboratory teams to track material in the pipeline, ensuring accuracy of…
Added 12 days ago
Operations Planning Specialist
BYD North America
Toronto, ON
Full-time
The Operations Planning Specialist is responsible for supporting and executing BYD Canada’s passenger vehicle order and supply planning activities, including China order execution, dealer…
Added 18 days ago
Inventory & Logistics Specialist
Giatec
Ottawa, ON
Full-time
Reporting to the Manager, Inventory & Logistics, the Inventory & Logistics Specialist is responsible for the day-to-day movement, receiving, storage, and tracking of materials and finished…
Added 18 days ago
Inventory & Logistics Specialist
Giatec Scientific Inc.
Ottawa, ON
Full-time
Reporting to the Manager, Inventory & Logistics, the Inventory & Logistics Specialist is responsible for the day-to-day movement, receiving, storage, and tracking of materials and finished…

Thales

Supply Chain Operations Specialist-MWAV

Halifax, NS, Canada

Job type: Full-time
Experience: must have a minimum of five years of demonstrated experience in the last 10 years in a related Administrative, Financial or Procurement field.
Posting language: English
Posted: Sep 9, 2026

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Original job description

Location: Halifax - John Savage, CanadaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Halifax, N.S., (John Savage) - Hybrid

Position Summary

Thales has a vacancy for a Supply Chain Operations Specialist with a specialty in Travel Coordination who will play critical role in providing end-to-end travel services for the MWAV program and its service providers while maintaining the operational responsibilities of the supply chain. This position will support compliance with National Joint Council and Canada Approved values ensuring that travel and procurement activities are executed in line with company policies, approvals and ethical standards. They will support purchase requests, tracking orders, and oversee invoice tracking to ensure timely, accurate, and cost-effective fulfillment of material and service requirements. The specialist works closely and collaborates with purchasing, logistics, and finance teams, as well as external vendors, and our client, to guarantee smooth and compliant supply chain operations.

Regulatory Compliance Requirement

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List and/or the US the Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access.

Key Areas of Responsibility

Travel Coordination

Responsibilities include, but not limited to, act as the primary point of contact for travel coordination and will provide comprehensive travel planning and coordination services:

Advising travelers on preferred travel options, available fare types, and applicable travel policies and Canada approval requirements.
Booking and managing flights, lodging, and ground transportation in accordance with Company and National Joint Council travel rules.
Coordinating itineraries, traveler schedules, and any schedule changes required before or during travel.
Managing reservations, modifications, and cancellations, including rebooking support and coordination of refunds/credits with suppliers where applicable.
Ensuring timely updates to travelers and internal stakeholders regarding itinerary confirmations, changes, and any disruptions.
Supporting compliance by ensuring that travel activity aligns with required approvals, documentation, and Company travel requirements.
Maintaining organized records of bookings and supporting travel documentation for Canada Audit and reporting purposes.
Resolving travel-related issues as they arise (e.g., itinerary changes, rebooking, refund coordination, and supplier coordination).
Providing periodic reporting on travel activity and outstanding items as requested by the Company.

Supply Chain Operations

Responsibilities included, but not limited to, will perform the essential functions of a Supply Chain Operations Specialist to ensure efficient and compliant end-to-end supply chain operations:

Request Management

Receive, review, and process internal purchase requisitions in accordance with Company policies and requirements.
Monitor open requests for inactivity or delays, identify stale/unaddressed requests, and take corrective action.
Redirect or escalate stale requests to the appropriate stakeholders to ensure timely resolution.
Serve as a point of contact for internal stakeholders regarding requisition status and clarifications.

Monitoring, Redirection, and Order Tracking

Continuously monitor purchase request and order statuses to identify items inactive beyond established timelines.
Analyze root causes of stalled requests and coordinate with relevant teams to remove bottlenecks.
Redirect, escalate, or reassign requests as necessary to maintain service levels and on-time fulfillment.
Confirm PO acceptance, monitor order progress, and ensure delivery timelines are met.
Coordinate order changes, cancellations, or amendments with suppliers and internal teams.
Proactively track orders and shipments from placement to delivery.
Resolve issues including late deliveries, backorders, and discrepancies in collaboration with suppliers and internal teams.
Provide timely stakeholder updates regarding order status, potential delays, and revised delivery dates.

Invoice Tracking and Supplier Support

Support Accounts Payable by following up with suppliers regarding outstanding or missing invoices.
Liaise with suppliers to resolve delays and ensure timely submission of accurate invoices.
Monitor invoice status and proactively communicate to expedite invoice validation and payment processing.
Maintain accurate records of requests, orders, deliveries, invoice processing, and all supplier communications and escalations.
Uphold ethical standards and ensure compliance with Thales policies in all purchasing and coordination activities.
Support additional supply chain department needs as required.

Minimum Qualifications

The candidate must meet the following criteria
- must have as a minimum a 2-year diploma in an Administrative, Financial or Procurement field offered by a recognized College or Institute.
- must have a minimum of five years of demonstrated experience in the last 10 years in a related Administrative, Financial or Procurement field.
Proven experience in Travel coordination, supply chain operations, financial/accounting, order management.
Strong organizational skills and attention to detail.
Proficiency in supply chain management or financial/accounting software experience (SAP) and MS Office Suite, Concur.

All applicants must be able to obtain a Canadian NATO Secret clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program and ITAR.

Preferred Qualifications

Purchasing or Financial Certification and/or 5 years of applicable experience; and
Previous experience in the Defense Industry;

Special Position Requirements

Role will require working from both home and office (hybrid)
Schedule: 40 working hours per week Monday- Friday. Flexible time, however, accommodating core hours of 9am-3 pm, project needs and global/international time zones

Pay Transparency

The anticipated Total Target Compensation (TTC), inclusive of annual salary and bonus eligibility, for this role is $45,000 to 55,000 CAD Annual. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, provincial, and federal laws.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

What We Offer

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
Company paid holidays, vacation days, and paid sick leave.
Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
Employee Discounts on home, auto, and gym membership.

Why Join Us?

Say HI and learn more about working at Thales click here.

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

Company paid holidays, vacation days, and paid sick leave.

Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian Enhanced Reliability security clearance.

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More about this job

Responsibilities

The specialist manages end-to-end travel coordination for the MWAV program while overseeing supply chain operations including purchase requests and order tracking. They ensure compliance with company policies and regulatory standards while collaborating with internal teams and external vendors.

Requirements

Candidates must possess a 2-year diploma in an administrative, financial, or procurement field and at least five years of relevant experience. Applicants must also be eligible for Canadian NATO Secret clearance and Controlled Goods Program authorization.

Skills

Travel Coordination
Supply Chain Operations
Procurement
Financial Reporting
Order Management
SAP
MS Office Suite
Concur
Compliance
Invoice Tracking
Logistics
Data Analysis
Vendor Management
Purchase Requisitions
Communication
Attention To Detail

Benefits

Extended Health
Dental
HSA
Life Insurance
AD&D
Short-term Disability
Cancer Care Program
Travel Insurance
Employee Assistance Plan
Well-Being Program
Retirement Savings Plans
Paid Holidays
Vacation Days
Paid Sick Leave
Critical Illness Insurance
Long-Term Disability
Employee Discounts

Visa sponsorship

Not detected in the job text

Keywords

Supply Chain
Travel Coordination
Procurement
SAP
Concur
MS Office
Compliance
Logistics
Finance
Accounting
Order Management
Purchase Requisitions
Invoice Tracking
Defense Industry
ITAR
EAR
NATO Secret Clearance
Controlled Goods Program
Administrative
Vendor Management
Reporting
Hybrid
Operations
Stakeholder Management
Export Control

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