Payroll Coordinator

About the ALDO Group 

Specializing in stylish and accessible footwear, handbags, and accessories, the ALDO Group has been around for more than 50 years. With over 1,500 stores in more than 100 countries, we operate under two signature brands, ALDO and Call It Spring, and we are the core footwear partner for Sperry in North America. The ALDO Group is also an industry-recognized wholesale licensed partner, specializing in the design, sourcing, and distribution of fashion footwear, handbags, and accessories. Our diverse portfolio includes household brands such as ROXY, Brooks Brothers, Ted Baker, Hunter, and G.H.BASS. In addition to our head office in Montreal, the ALDO Group maintains international offices in Europe and Asia. For more information, visit www.aldogroup.com. 

Enjoy meaningful recognition, flexible work options, great on‑site perks, generous discounts, and the pride of being part of a brand that leads with people, the planet, and its partners at heart.

Overview

The Payroll Coordinator will be responsible for managing all aspects of payroll processing, including data entry, verification, control and reporting for approximately 1200 employees. They must ensure the proper application of established policies and procedures. Will work closely with Human Resources and Store Operations.  Professional, versatile and dynamic, providing irreproachable customer service.  

MAJOR RESPONSABILITIES

Strategic:

• Brainstorm with the Payroll team to clarify and/or to improve procedures.  
• Special projects outlined in yearly objectives. 
• Work with the immediate supervisor to develop new strategies to increase the effectiveness of the work to be done. 
• Contribute to the continuous improvement of payroll processes and controls. 
• Assist in updating any information related to payroll (i.e. sick plans, minimum wages etc.). 

Operational:

• Verify payroll results by applying internal control processes. 
• Performs the complete payroll cycle for all employees under their responsibility. 
• Terminations, missing hours, transfers, position changes, taxes and more 
• Calculate all components of employee separation compensation with precision, including accrued vacation, notice pay, and severance. 
• Handle urgent employee terminations with discretion and accuracy to ensure compliance and avoid financial penalties 
• Process and ensure accuracy of employee tax withholding elections for both Canada and the United States. 
• Ensure compliance with the payroll processes and with the various laws and obligations in force. 
• Participate in the production of Record of Employment statements and other payroll related documents.  
• Follow up with the store’s managers and/or district managers and/or store directors for all payroll related issues. 
• Act as an internal resource for payroll related information and answer employees' questions. 
• Verify and validate payroll related reports.  
• Ensure complete and accurate onboarding of employee data - including identity and payment details - for proper payroll execution across Canada and the U.S. (i.e. SIN/SSN, date of birth, address etc.) 
• Prepare and submit unemployment insurance (UI) claims via mail. 
• Handle requests from former employees regarding payroll records and tax forms, maintaining confidentiality and compliance 
• Carry out any other tasks or objectives at the request of the manager.  

Leadership:

• Take responsibility for a group of stores, assist/guide/inform store managers, DSMs and/or Directors. 
• Self-assessment and preparation of annual objectives. 
• Conduct research on newly enacted laws and regulatory changes within Canada and United States. 

EDUCATION / EXPERIENCE:

• DEC in administration, accounting or any other similar field of study. 
• Payroll association title, an asset. 
• Possess relevant experience in the payroll field. 
• Advanced abilities to work with the Microsoft Office suite, more specifically with Excel. 
• Knowledge of SAP SuccessFactors software is an asset. 

PERSONAL REQUIREMENTS:

• Ability to manage a variety of tasks in a dynamic and fast-paced environment. 
• Strong communication skills and impeccable customer service. 
• Effective stress management and ability to manage priorities and deadlines. 
• Honesty and respect for confidentiality. 
• Collaborate effectively with cross-functional teams to ensure work responsibilities are completed efficiently and in alignment with team objectives. 

Building a culture of belonging 

We firmly believe that the diversity of backgrounds, perspectives, and identities is a fundamental strength of the ALDO Group. We welcome applications from all backgrounds and are committed to providing a safe, respectful, and equitable work environment where everyone can reach their full potential and find their fit.