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Added 11 mins ago
RS
Director of Business Development
Red Seal Fire Protection
Windsor, ON
- Full-time
A marketing coordinator who edits your prospect videos
Added 18 hours ago
TC
HVAC Coordinator
The Cahill Group
Torbay, NL
- Full-time
The Cahill Group is seeking qualified and skilled applicants for a HVAC Coordinator to support our growing sheet metal duct fabrication business. The successful candidate will serve as the…
Added 1 day ago
Licensed G2 Gas Fitter/ Gas Technician - Relocation Assistance Available
Superior Plus Propane Talent Acquisition
Trenton, NS · Truro, NS
Collaborate with the Service Coordinator frequently for routing and scheduling information. Notify the Service Coordinator of any service, customer, routing, scheduling, or safety issues…
Added 1 day ago
Licensed G2 Gas Fitter / Gas Technician - Relocation Assistance Available
Superior Plus Propane Talent Acquisition
Halifax, NS
Collaborate with the Service Coordinator frequently for routing and scheduling information. Notify the Service Coordinator of any service, customer, routing, scheduling, or safety issues…
Added 1 day ago
Production Engineering Coordinator
Apotex
Richmond Hill, ON
Liase with technical professionals and end use customers to lead and/or support the development of project scope and user requirements specifications that satisfy the business need.
Added 1 day ago
Maintenance Coordinator
Claridge Homes
Ottawa, ON
Claridge Homes is looking for an organized, service-minded Maintenance Coordinator to keep our multi-unit residential and commercial properties running smoothly. You will be the central…
Added 1 day ago
TO
Facility Maintenance I
Town of Caledon
Caledon, ON
- Full-time
Reporting directly to the Coordinator, Community Operations this role is responsible for maintaining the ice (if applicable), Class “A” swimming pools (if applicable), building grounds, and…
Added 2 days ago
OH
Marketing Coordinator – Western Canada
O’Dell HVAC Group
Calgary, AB
- Full-time
We are seeking a Marketing Coordinator – Western Canada to join our growing team in Calgary, Alberta. Reporting to the Director of Marketing, you will play a key role in strengthening…
Added 2 days ago
EC
National Health and Safety Coordinator
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
London, ON
- $70,000 to $90,000 CAD / year
- Full-time
Our teammates are empowered to make decisions, develop customer relationships, drive growth, and shape the future of their business. We provide the tools, support, and mentorship needed to…
Added 2 days ago
Sales Support Coordinator
Enercare
Toronto, ON
Job Title: Sales Support Coordinator (Part-time)
Added 2 days ago
Coordinator, Facilities & Operations
International Business University
Toronto, ON
The Coordinator, Facilities & Operations plays a key role in supporting the day-to-day operations, facilities management, and campus services for International Business University (IBU) and…
Added 2 days ago
TO
Facility Maintenance TFT
Town of Caledon
Caledon, ON
- Full-time
Reporting directly to the Coordinator, Community Facilities this role is responsible for maintaining Class “A” swimming pools, building grounds, and equipment at various Town of Caledon…
Added 2 days ago
EC
National Health and Safety Coordinator
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
London, ON
- $70,000 to $90,000 CAD / month
- Full-time
Our teammates are empowered to make decisions, develop customer relationships, drive growth, and shape the future of their business. We provide the tools, support, and mentorship needed to…
Added 3 days ago
W
(CAN) Manager, Facility Services
Walmart
London, ON
- Full-time
Drives the execution of multiple business plans and projects by identifying customer and operational needs developing and communicating business plans and priorities removing barriers and…
Added 3 days ago
EC
National Health and Safety Coordinator
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
London, ON
- $70,000 to $90,000 CAD / month
- Full-time
Our teammates are empowered to make decisions, develop customer relationships, drive growth, and shape the future of their business. We provide the tools, support, and mentorship needed to…
Added 3 days ago
CE
Maintenance Technician Team Lead
CMHA Edmonton
Edmonton, AB
- $66,230 to $79,352 CAD / year
- Full-time
…lived-experience leadership, and continuous improvement in support of meaningful and lasting community…
Added 4 days ago
WC
(CAN) Manager, Facility Services
Walmart Canada
Barrie, ON
- Full-time
Position Summary...Drives the execution of multiple business plans and projects by identifying customer and operational needs developing and communicating business plans and priorities…
Added 4 days ago
WC
(CAN) Manager, Facility Services
Walmart Canada
Calgary, AB
- Full-time
Position Summary...Drives the execution of multiple business plans and projects by identifying customer and operational needs developing and communicating business plans and priorities…
Added 4 days ago
EB
Project Coordinator
EDL Building Solutions
AB · Edmonton, AB
- $79,500 to $99,500 CAD / year
- Full-time
We're looking for a Project Coordinator who is ready to own smaller projects, coordinate multiple trades, and make a real impact on our customers and our results. This is more than project…
Added 4 days ago
W
(CAN) Manager, Facility Services
Walmart
Calgary, AB
- Full-time
Drives the execution of multiple business plans and projects by identifying customer and operational needs developing and communicating business plans and priorities removing barriers and…
Added 4 days ago
W
(CAN) Manager, Facility Services
Walmart
Barrie, ON
- Full-time
Drives the execution of multiple business plans and projects by identifying customer and operational needs developing and communicating business plans and priorities removing barriers and…
Added 4 days ago
HG
Project Manager
Hall Group of Companies
Coquitlam, BC
- Full-time
…performance, and schedule execution. Together with the Project Coordinator, these roles form the HMS Project Leadership Team. Success in the role is measured through project profitability,…
Added 4 days ago
CE
Maintenance Technician Team Lead
CMHA Edmonton (Canadian Mental Health Association - Edmonton)
AB · Edmonton, AB
- $66,230 to $79,352 CAD / year
- Full-time
…lived-experience leadership, and continuous improvement in support of meaningful and lasting community…
Added 4 days ago
Facilities Building Operator - FIFO 14/14
Convergint Technologies Ltd
Fort McMurray, AB
With over 25 years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal.…
Added 5 days ago
MA
WAREHOUSE & LOGISTICS COORDINATOR
Maple Air
Concord, ON
- Full-time
…preparation. Maple Air is hiring a hands-on Warehouse & Logistics Coordinator to help our technicians and installers start each day ready. This role suits someone who enjoys physical work,…

The Arcticom Group

Project Coordinator - contract

Aldergrove, BC, Canada

Contract

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Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 15, 2026
Posting language: English
Posted: Oct 16, 2026

Original job description

Fraser Valley Refrigeration is a reputable and proven company in the Commercial Refrigeration and HVAC industry in Aldergrove, BC. Fraser Valley Refrigeration is part of the Arcticom Group (TAG), a North America based network of mechanical companies that provide HVACR, Plumbing, Electrical and Controls services. 

The Project Coordinator will engage in a variety of activities and initiatives as the company evolves and grows. Your primary responsibility will be to support the accurately process and generate invoices for our installation customers. You will play a crucial role in supporting the installation department, maintaining accurate records, and resolving any billing discrepancies. The ideal candidate will have excellent numerical skills, strong attention to detail, and the ability to work in a fast-paced environment.

Job Description

Set up installation jobs
Complete job file creation and budget adjustments in Great Plains.
Generate and process accurate installation invoices for customers based on provided data and billing information in a timely manner.
Obtain insurance certificates for General Contractors.
Maintain up-to-date records of invoices and customer information in the billing system.
Verify the accuracy of billing data and resolve any discrepancies or errors before issuing progress draws.
Schedule technicians for installation projects in Great Plains.
Stay updated on billing policies, procedures, and regulations to ensure compliance with company and industry standards.
Collaborate with internal teams, such as Dispatch and Accounts Payable, to gather necessary information for billing purposes.
Approving supplier invoices for installation projects.
Assist managers with time sheets.
Order parts and equipment for installation projects.
Respond to customer inquiries regarding billing issues, discrepancies, or payment options in a professional and timely manner.
Deficiency reports for Planned Maintenances
Complete permits and business license applications.

N.B. You may be assigned additional and/or different duties to meet the Company's business requirements.

Other Functions

General Service administrative support for service management as required.
Perform other related duties, as assigned by management, for the purpose of ensuring the efficient and effective functioning of the business.
Trained to be available for dispatch back up as needed in the business.
Fleet and Safety duties as assigned by managers.Job requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Highly organized, with an ability to manage multiple tasks, set priorities, and meet deadlines.
Strong problem-solving skills with excellent attention to detail.
Proficiency in office software and tools.
Self-motivated and working well with others.
Ability to handle high-pressure situations and prioritize tasks effectively.
Effective communication skills working with customers and colleagues at all levels of the business.
Capable of working with cross-functional teams to meet deadlines and goals.
Flexibility and desire to take on additional responsibilities.
Willing to learn and grow with the company.
High school diploma or general education degree.
HVAC/R industry knowledge but not required.

Work is performed in a standard office environment. Approximately 90% of duties performed are in a seated position. The employee must reach with hands and arms and talk and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Extended work hours may be necessary during periods of addressing challenges or resolving issues.

Job Specifics

This role is an 18 month contract role to cover a maternity leave, with the possibility to extend an additional 6 months. We will offer 3 weeks of vacation and 5 sick days. Not eligible for benefits.

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More about this job

Responsibilities

Set up installation jobs, maintain job files and budgets, schedule technicians, and process accurate customer invoices and progress draws. Coordinate with internal teams and customers, resolve billing discrepancies, approve supplier invoices, and provide additional administrative support for service, dispatch, fleet, and safety functions.

Requirements

Requires a high school diploma or equivalent, strong organization, numerical ability, attention to detail, problem-solving, communication, and proficiency with office software. HVAC/R industry knowledge is not required; candidates should be able to manage multiple priorities, work effectively with others, and adapt to additional responsibilities.

Skills

Invoice Processing
Billing
Attention To Detail
Numerical Skills
Recordkeeping
Problem-Solving
Task Prioritization
Time Management
Customer Communication
Cross-Functional Collaboration
Great Plains
Scheduling
Office Software Proficiency
Organization

Benefits

Vacation
Sick Days

Visa sponsorship

Not detected in the job text

Keywords

Commercial Refrigeration
HVAC
HVACR
Installation Projects
Great Plains
Job File Creation
Budget Adjustments
Invoice Processing
Progress Draws
Billing Discrepancies
Customer Records
Insurance Certificates
Technician Scheduling
Supplier Invoices
Accounts Payable
Dispatch
Timesheets
Parts Ordering
Equipment Ordering
Deficiency Reports
Planned Maintenance
Permits
Business License Applications
Fleet
Safety

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