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The Beer Store

Payroll Administrator

Bolton, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 3-5 years of hands-on payroll experience in a complex, high-volume unionized environment
Posting language: English
Posted: Sep 1, 2026

Original job description

Requisition ID: 2086

Location:

Bolton, Ontario, Canada, L7E 3A9

Job Type: Full-Time

Who We Are

Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is owned by 28+ Ontario-based brewers! Through our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and our Corporate Office, we form one large team that is passionate about the beer business. The Beer Store is proud to foster a respectful and inclusive culture that expands and leverages the diverse talents, experiences, and perspectives of our team members to deliver exceptional service for our customers. We continue to be successful by working together, respecting each other, having a positive attitude and by trying new and innovative ideas. Not only are we knowledgeable, passionate, and loyal ambassadors for beer, we’re also health and safety advocates, environmental champions, DEIB enthusiasts and we give proudly back to our communities.

The Role

We are currently searching for a Payroll Administrator, reporting to the Manager, Payroll. This vacancy is a full-time, permanent opportunity. The Payroll Administrator is responsible for the accurate, timely, and compliant administration of payroll for approximately 6,000 employees across unionized and non-unionized operations. In this role, you will manage complex payroll activities, support employee lifecycle events, and ensure compliance with applicable legislation, company policies, and collective agreements. As a trusted payroll subject matter expert, you will partner with employees, leaders, and cross-functional teams to resolve payroll-related matters, provide guidance, and support reporting and compliance initiatives. This position plays a key role in delivering an exceptional employee experience, maintaining payroll integrity, and contributing to continuous process improvement and operational excellence.

Location

Our Corporate Office is currently located in Bolton, ON. We offer a hybrid work model with visits into the office a minimum of three times per week and on an as-needed basis depending on the role and function.

What You'll Be Doing

Independently administer and verify weekly, bi-weekly and semi-monthly payroll transactions for approximately 6000 unionized and non-unionized employees
Audit payroll transactions and employee data to ensure accuracy, investigate discrepancies, and implement corrective actions as required
Interpret and apply company policies, employment legislation, and collective bargaining agreements to ensure accurate and compliant payroll administration
Calculate and administer employee leaves, including vacation, personal, bereavement, disability, maternity, and parental leaves, as well as applicable payouts in accordance with company policies and collective agreements
Process complex payroll transactions, including retroactive payments, adjustments, reversals, overpayments, terminations, and off-cycle payrolls
Coordinate payroll activities related to employee lifecycle events, including hires, transfers, promotions, leaves of absence, retirements, and terminations, including the preparation and reconciliation of Records of Employment (ROEs)
Serve as a payroll subject matter expert and primary point of contact for employees, managers, HR, unions, government agencies, and third-party stakeholders, resolving complex payroll inquiries and issues
Collaborate with HR, Pension and Benefits, Compensation, Finance, Employee Relations, and operational leaders to ensure accurate employee administration and payroll processing
Ensure payroll activities comply with federal and provincial legislation, CRA requirements, company policies, and collective agreements while identifying and mitigating payroll risks and compliance concerns
Prepare, reconcile, and distribute payroll reports, remittances, and year-end payroll activities, including T4 balancing and reporting requirements
Contribute to continuous improvement initiatives by identifying opportunities to enhance payroll processes, automation, operational effectiveness, and service delivery
Maintain payroll procedures and documentation and provide cross-functional backup support to ensure payroll continuity and compliance
Perform other related duties and projects as assigned

Who You Are - Your Knowledge, Skills & Experience

Education

Post-secondary diploma or certificate in Business, Accounting, Bookkeeping or related field
Payroll Compliance Practitioner (PCP) Certification would be an asset

Experience

3-5 years of hands-on payroll experience in a complex, high-volume unionized environment
Demonstrated experience interpreting and applying collective bargaining agreements, employment standards legislation, payroll taxation requirements, garnishment regulations and company policies
Experience with SAP Success Factors, Workforce Software or similar HRIS/Payroll systems is considered an asset

Skills

Demonstrated ability to manage competing priorities and deliver accurate results withing strict payroll deadline
Proficiency in MS Office Products: Excel, Word, PowerPoint and Outlook
Excellent communication and interpersonal skills with the ability to build effective working relationships across all levels of the organization
Exceptional analytical, problem-solving, decision-making skills with the ability to identify root causes and recommend effective solutions
Demonstrates flexibility in changing priorities; commitment to process improvement, operational efficiency and continuous learning
Ability to maintain confidentiality while handling highly sensitive payroll, employment and financial information
Strong understanding of collective agreement interpretation and application across multiple bargaining units
Strong attention to detail with a proven ability to manage high volumes of data and maintaining accuracy
Excellent knowledge of current federal and provincial payroll legislation, employment standards, taxation requirements and payroll compliance practices
Ability to independently investigate and resolve payroll discrepancies while exercising sound judgement and discretion
Strong customer service and consultation skills with the ability to effectively address sensitive and complex employee matters
Strong ability to work as part of a team

Compensation

Salary range? Yup, we’ve got one: $47,500 - $59,400 CAD per year. But here’s the real deal - if you’re the perfect brew of experience, skills, and personality, we’re open to exploring beyond the range. Tell us what you’re working with, and let’s pour over it together.

What We Offer

Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business.

We work to recognize you in meaningful ways including a competitive compensation, incentive pay, a flex health benefits program, employee & family assistance program, defined pension plan with company matching, recognition programs, tuition reimbursement program, hybrid work arrangement, generous paid time off and summer hours program, employee special offers, and a casual dress and work environment.

Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.

Equal Opportunity Employer

We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.

We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Responsible for the accurate and compliant administration of payroll for approximately 6,000 unionized and non-unionized employees. This includes managing complex transactions, auditing data, and partnering with cross-functional teams to resolve payroll inquiries.

Requirements

Requires 3-5 years of high-volume unionized payroll experience and a post-secondary diploma in Business, Accounting, or a related field. Proficiency in HRIS/Payroll systems and a strong understanding of federal and provincial payroll legislation are essential.

Skills

Payroll Administration
Unionized Payroll
Collective Bargaining Agreements
Employment Legislation
SAP Success Factors
Workforce Software
MS Excel
Analytical Skills
Problem Solving
Attention To Detail
Customer Service
Payroll Compliance
T4 Reporting
Records Of Employment (ROE)
Financial Reconciliation
Communication Skills

Benefits

Competitive compensation
Incentive pay
Flex health benefits program
Employee & family assistance program
Defined pension plan with company matching
Recognition programs
Tuition reimbursement program
Hybrid work arrangement
Paid time off
Summer hours program
Employee special offers
Casual dress and work environment

Visa sponsorship

Not detected in the job text

Keywords

Payroll Compliance Practitioner
PCP Certification
SAP Success Factors
Workforce Software
CRA Requirements
T4 Balancing
Collective Agreements
Garnishment Regulations
Payroll Taxation
Employment Standards
HRIS
Unionized Environment
Retroactive Payments
Off-cycle Payroll
Retail Industry
Payroll Audit

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