Accounts Payable Associate (6-Month Temporary)

Accounts Payable Associate - 6-Month Temporary

Location: Vaughan, ON

Schedule: Monday to Friday, 9:00 a.m. – 5:00 p.m.

Work Arrangement: On-site, Monday to Friday

Contract: 6-month temporary position

Salary: $65,000 – $70,000 per year, commensurate with experience

About the Role

We are seeking a detail-oriented and organized Accounts Payable Associate to join our team on a 6-month temporary basis. The successful candidate will be responsible for managing day-to-day accounts payable activities, ensuring invoices and payments are processed accurately and on time, maintaining vendor records, and supporting month-end close activities.

This is a fully on-site position, Monday to Friday, from 9:00 a.m. to 5:00 p.m.

Key Responsibilities

• Review and verify invoices and payment requests for accuracy and completeness.
• Sort, code, and match invoices to appropriate cost centers or projects.
• Enter and upload invoices into the accounting system and ensure timely payment.
• Process and maintain corporate credit card transactions.
• Reconcile monthly vendor statements and resolve discrepancies.
• Process EFT/ACH payments and prepare electronic transfers.
• Track expenses and process employee expense reports.
• Prepare and perform cheque runs.
• Post transactions to journals, ledgers, and other accounting records.
• Reconcile accounts payable transactions and prepare account analyses.
• Monitor accounts to ensure payments are accurate and up to date.
• Research and resolve invoice discrepancies and issues in a timely manner.
• Maintain accurate and up-to-date vendor files, including creating new vendors and verifying banking information.
• Communicate with vendors and respond to inquiries professionally and promptly.
• Produce monthly reports and support the month-end closing process.
• Provide documentation and assistance during internal and external audits.
• Support front desk and telephone reception duties as required.
• Follow all company safety procedures and maintain a clean and organized work environment.
• Perform other duties as assigned by management.

Qualifications

• 2+ years of experience in Accounts Payable or a similar accounting role.
• Strong working knowledge of Microsoft Excel.
• Experience with accounting software or ERP systems.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to work independently while also collaborating effectively with a team.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional and customer-service-oriented approach when dealing with vendors and internal stakeholders.

Work Environment

This position is fully on-site and requires the successful candidate to work from the office Monday to Friday, 9:00 a.m. to 5:00 p.m.

The role is offered as a 6-month temporary position with a salary range of $65,000–$70,000 annually, commensurate with experience.