Administrative Assistant
- Saskatoon, SK, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Description
Administrative Support
Support the CEO, Operations Director, and site leadership with daily administrative needs. Coordinate meetings, agendas, minutes, materials, and meeting spaces. Prepare and maintain documents, reports, presentations, templates, forms, and electronic records. Generate statistical reports, graphs, and summaries; maintain databases and SharePoint. Organize and maintain confidential electronic and hard-copy files. Develop standardized documents, policies, procedures, and administrative processes. Monitor office supplies and support effective working relationships. Staff Orientation, Training, and Scheduling
Support staff orientation, training, and scheduling, including leave tracking and master schedule updates. Monitor staffing needs and identify scheduling gaps. Maintain mandatory training, certification, licensing, and incident records. Support OH&S, WHMIS, fire safety, and safety meetings and documentation. Fiscal and Payroll Support
Assist with payroll preparation and identify discrepancies. Track expenditures, process accounts payable, and maintain financial records and receipts. Support fiscal monitoring, variance reviews, and inventory tracking. Space and Facilities
Coordinate meeting spaces, office setups, equipment, and IT arrangements for staff transitions. Maintain secure storage of records, keys, equipment, and materials. Assist with space planning and tracking building permits and licenses. Emergency Preparedness
Support emergency preparedness activities and documentation. Maintain current Emergency Preparedness Plans and annual fire review records. Information Technology and Telecommunications
Coordinate routine IT and telecommunications needs. Support staff with technology processes and liaise with internal and external resources.
More about this job
Responsibilities
The Administrative Assistant at The Carter House will handle day-to-day administrative support for leadership, coordinate meetings and records, track staff scheduling, training and safety documentation, and assist with payroll, expenses and facilities. The role also covers routine IT coordination for staff.
Requirements
Candidates need solid administrative and office experience, strong document and records management skills, and comfort with reporting, databases and SharePoint. Familiarity with payroll, accounts payable and safety documentation such as OH&S and WHMIS is an asset.
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- SharePoint
- Database management
- Report generation
- Records management
- Meeting coordination
- Payroll preparation
- Accounts payable
- Expense tracking
- Inventory tracking
- Staff scheduling
- Training records management
- OH&S documentation
- WHMIS
- Fire safety documentation
- Emergency preparedness planning
- IT coordination
- Document standardization
- Confidential file management
- Vendor and supplier liaison
Categories
- Administrative
- Healthcare
- Human Resources
Keywords
- Administrative Assistant
- Administrative Support
- Executive Assistant
- Office Administrator
- Meeting coordination
- Minutes
- SharePoint
- Databases
- Statistical reports
- Payroll support
- Accounts payable
- Records management
- Staff scheduling
- OH&S
- WHMIS
- Emergency preparedness
- Facilities coordination
- Full-time
Seniority
Entry level
Tools
- SharePoint
- Databases