Administrative Assistant

Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Overview

Are you a passionate Administrative Assistant? Are you looking to work with one of Montreal’s top employers? Are you interested working with a dynamic executive team by managing priorities, coordinating key activities, and ensuring seamless flow of information and operations around senior leadership?

Set sail for your future with CSL as an Administrative Assistant in the Legal and Risk & HR department at Montreal!

What do you gain by working with us?

At CSL, We Acknowledge That Our Employees Are At The Heart Of Our Success. That’s Why We Offer Much More Than Just a Job

Pension plan – Your future, perfectly secured with an RRSP plan in place.
Peace of mind guaranteed: Unlock our exceptional benefits package! Enjoy top-tier healthcare & access to dental coverage (100% to 95% employer-paid), life insurance up to 2.5x your salary, a generous bonus program, gym membership allowance, and much more.
Experience Our Anchor Days: offering flexible work hours and freedom to work from home up to 2 days per week to help fit your lifestyle.
With a global presence comes a diverse workforce – we bring together talent from all corners of the world to drive innovation and success: CSL values diversity and inclusion, allowing everyone to thrive.
Continuous professional development: We invest in your growth with training and advancement opportunities.

How will you contribute to our success?

Provide administrative support to managers within the department, including scheduling meetings and appointments, making travel arrangements, preparing expense reports, document creation and other administrative duties as assigned, from the Legal, Risk, ESG, HR, Crewing and Digital Chiefs and Directors.
Provide support in the preparation and formatting of legal documents and agreements.
Assist paralegal in filing and tracking various legal documents.
Manage the contract database, including entering and recording signed contracts into database on a timely basis.
Maintain and administer a system to ensure the proper processing of legal and other invoices.
Preparation of presentations for meetings of the Board of Directors and Committees, and other meetings, as required.

The Skills You Will Bring To Our Team

Strong project management skills
Excellent interpersonal and communication skills in both English and French (written & oral)
Ability to interact positively with various levels within the organization
Strong organizational ability with the ability to be flexible through
changing priorities
Ability to manage multiple tasks and deadlines
Financial acumen

Knowledge of English is neces sary for this role due to daily interactions with colleagues, clients and partners who are mainly located outside Quebec and in order to understand regulatory requirements and technical instructions and specifications.

Why CSL?

The CSL Group Inc . (“CSL”), based in Montreal, Canada is a world-class provider of complex marine solutions with a rich history dating back to 1845. We are the world’s largest owner and operator of self-unloading vessels, the third-largest operator of cement carriers, and a leader in high-efficiency transhipment solutions and offshore logistics. Every year, we transport and handle millions of tonnes of cargo for industrial clients around the world.

At CSL, we foster a culture rooted in safety, sustainability and innovation, offering a supportive environment where you can thrive, work with purpose, and make a meaningful impact.

We thank you for your interest and your application; however, only those selected for an interview will be contacted.

Explore our mission and values here - CSLships.com

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More about this job

Responsibilities

Provide administrative support to department leaders by coordinating schedules and travel, preparing expense reports and documents, and managing priorities and information flow. Support legal operations by preparing and tracking documents, maintaining the contract database and invoice-processing system, and preparing presentations for board, committee, and other meetings.

Requirements

The role calls for strong project management, organizational, interpersonal, and communication skills, including written and spoken English and French. Candidates should be flexible, able to manage multiple tasks and deadlines, interact effectively across organizational levels, and demonstrate financial acumen.

Skills

Project Management
Written and Oral Communication
English and French Language Proficiency
Interpersonal Skills
Organizational Skills
Flexibility
Multitasking
Deadline Management
Financial Acumen
Scheduling
Travel Coordination
Expense Reporting
Legal Document Preparation
Contract Database Management
Invoice Processing
Presentation Preparation

Benefits

Pension Plan
Health Insurance
Dental Coverage
Life Insurance
Bonus Program
Gym Membership Allowance
Flexible Work Hours
Work From Home
Professional Development and Training

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Project Management
Scheduling
Appointment Coordination
Travel Arrangements
Expense Reports
Document Creation
Legal Documents
Agreements
Paralegal Support
Document Filing
Document Tracking
Contract Database
Contract Management
Invoice Processing
Board of Directors
Committee Meetings
Presentation Preparation
Financial Acumen
English
French
Legal
Risk Management
Human Resources
Environmental, Social, and Governance
Crewing
Digital

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