Commerce Night Finance/Internal Associate

Commerce Night’s Finance/Internal Associate will support the VP Finance/Internal in the planning of internal team engagement initiatives, conducting progress interviews, and processing reimbursements.

\nTime Commitment

• First semester: 2-4 hours/week

• Second semester (prior to Commerce Night): 4-6 hours/week

Term of Employment

October 2026 - March 2027

Main Responsibilities

• Assist Commerce Night’s VP Finance & Internal with the following:

  • Serve as the primary point of contact between the CUS Finance Commission and the Service as well as any finance related inquiries from the Service’s team

  • Manage, file, and submit reimbursements for budgeted expenses to the CUS Finance Commission

  • Work closely with the respective Financial Analyst to ensure CUS Financial Policy compliance as well as understanding the granular details of reimbursements, contracts, and invoices

  • Track actual expenditures and communicate budgetary concerns as they arise

  • Coordinate administrative processes, including securing room and equipment bookings, managing team logs, and facilitating 1:1 check-ins

  • Manage internal communications with the team, plan team socials and meetings, and send out meeting agendas.

  • Coordinate with Marketing and Logistics to update the team's internal calendar

• Associates are also expected to:

  • Attend all Commerce Night GMs and department meetings

  • Respond to all Slack communications within 24 hours

  • Take ownership of assigned tasks and meet set internal deadlines

  • Provide ideas and support for the overall vision and planning of the Commerce Night gala

  • Assist with the overall planning and execution of the Group & Individual Awards Information Session and the Awards Night Gala alongside the team

  • Participate in Commerce Night boothing activities to promote awards

Qualifications

• Strong communication skills

• Intrinsically-motivated

• Highly detail-oriented & organized

• Time management & reliability

• Basic financial literacy

• Team player mindset

• Discretion & integrity regarding sensitive financial and internal information

• Problem-solving skills & proactivity to address them quickly

Anticipated Learning Outcomes

• Hands-on experience with receipt recording, expense tracking, and reimbursement processes 

• Gain practical experience in financial budgeting for large-scale event execution

• Build essential communication, internal management, and HR skills within a prominent CUS service team

• Improve communication, problem-solving, and time-management skills when navigating tight event deadlines

\n

Submit the following information on Lever:

• A one-page resume outlining your most relevant experiences

• A cover letter describing:

  • Why do you want to be involved in the CUS Commerce Night?

  • Why do you think you would be an excellent candidate 

for the position?

• What new element would you bring to Commerce Night, and how would you make it happen?

Applications are due September 23 at 11:59 PM. Save your resume with the naming convention "FirstNameLastName_FinanceInternalAssociate”.

Please contact the Chairs, Annabelle Young & Lily Wang, at annabelleyoungubc@gmail.com and lily.wang@cus.ca,  if you have any additional questions or concerns.