Fleet Maintenance - Fleet Maintenance Coordinator

We Bring Food to Your Family’s Table

Erb Group is one of North America’s largest privately owned refrigerated transportation providers. Erb Group specializes in the timely, protected distribution of temperature-controlled perishable goods across Canada and the U.S. Erb Group is a family-owned business and has been in the industry for over 65 years. Its head office is based in New Hamburg, Ontario, with additional Canadian terminals in Baden, Toronto, Thunder Bay, North Bay, Ottawa, Montreal, Trenton, and Winnipeg. In addition, we have been recognized as a Best Fleets to Drive For recipient for several years, a Top Fleet Employer, and continue to be a safety industry leader.

Summary

We are currently seeking an organized and detail-oriented Fleet Coordinator to join our Fleet Maintenance team in Vaudreuil-Dorion, Quebec.

The Fleet Coordinator will support the day-to-day operations of our maintenance shop by coordinating maintenance activities, maintaining accurate work order records, and overseeing parts inventory.

This position works closely with the Shop Supervisor, maintenance technicians, vendors, and internal departments to help ensure maintenance work is completed efficiently and the necessary parts and supplies are available when needed.

Responsibilities

Maintenance Coordination

• Assist with coordinating daily maintenance and repair activities to support efficient shop operations.

• Monitor maintenance work orders and follow up on outstanding repairs and required information.

• Communicate with the Shop Supervisor and technicians regarding work order status, parts availability, and maintenance requirements.

• Ensure work order information is accurately entered and maintained within the fleet maintenance system.

• Coordinate with external vendors regarding repairs, parts, and service requirements.

• Help identify delays or outstanding maintenance items and communicate updates to the appropriate team members.

Parts & Inventory Management

• Monitor and maintain accurate inventory records for maintenance parts, materials, and supplies.

• Coordinate the ordering and replenishment of parts to support daily maintenance operations.

• Track parts usage, inventory adjustments, and stock availability.

• Follow up with suppliers regarding pricing, orders, deliveries, and backordered items.

• Assist with inventory counts and investigate discrepancies to maintain accurate records.

• Coordinate warranty returns and parts-related documentation, where applicable.

Administrative & Operational Support

• Review work orders for accuracy, including equipment information, parts used, and maintenance details.

• Work with Accounts Payable and vendors to ensure invoices and supporting documentation are accurate.

• Maintain organized records of maintenance activities, inventory transactions, and vendor communications.

• Communicate with internal departments to support timely completion of maintenance-related tasks.

• Assist with preparing reports and tracking maintenance or inventory information as required.

• Perform other duties as assigned.

Qualifications

• Previous experience in fleet maintenance administration, maintenance coordination, parts inventory, or a related role.

• Experience in the trucking, transportation, automotive, or heavy equipment industry is considered an asset.

• Strong organizational skills with the ability to manage competing priorities in a busy maintenance environment.

• Knowledge of inventory control, parts ordering, and maintenance work order processes.

• Proficiency in Microsoft Office, including Outlook, Word, and Excel.

• Experience using fleet maintenance management software, such as TMT, is considered an asset.

• Excellent communication, problem-solving, and attention-to-detail skills.

• Ability to work independently and collaboratively with maintenance personnel, vendors, and other departments.

• Ability to communicate in French is required; English communication skills are considered an asset, subject to the position's operational requirements.

Your Cool Work Perks
Benefits available from day 1

We’re motivated by doing business with good people and hiring them too.

• Company-paid health insurance plans (health, prescription, dental, and vision)

• Company-paid group life insurance

• Long-term disability insurance

• Employee & Family Assistance Program (EFAP)

• Enjoy $1,600 in massage therapy benefits

• TFSA and RRSP savings plans with company matching contributions (available after 3 months)

• Profit-sharing opportunity

• Referral bonus program

• Safety shoe voucher

• Uniform and annual tool allowance for apprentice and mechanic technicians

• Corporate discounts with Josslin Insurance and GoodLife Fitness

• Educational assistance of up to 50%, with specific training required by Erb Group paid in full

• Career advancement opportunities

• Community and philanthropy opportunities

• Employee engagement events (Good Cheer Club, summer BBQs, prizes, food trucks, employee recognition programs)

How to Make Your Next Cool Move – Apply online today!

Having trouble completing the application? Contact us at 1-800-461-5299 or Recruiting@erbgroup.com.

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet almost every qualification. At Erb Group, we’re committed to continually improving our approach to building a diverse, inclusive, and value-driven workplace. If you’re excited about this role but your past experiences don’t align perfectly with our job description, we encourage you to apply regardless. You could just be the right candidate for this role or others!

Erb Group is an equal opportunity employer and is committed to providing an inclusive and barrier-free work environment, including all stages of the hiring process. If you require accommodation, please contact Recruiting@erbgroup.com or call 1-800-461-5299. All information received in relation to accommodation will be kept confidential.

Please note that this Erb Group job posting is intended to provide an overview of the position, including key responsibilities and qualifications, and does not represent a comprehensive job description.

We thank all those who apply. Only those selected for further consideration will be contacted.