Payroll Manager

Payroll Manager

The Fastener Group | Calgary, AB

Build Your Future with The Fastener Group

At The Fastener Group, we are more than a distributor and supplier of industrial products. We are a team guided by our core values of Customer Focus, Respect, Trust, Honesty & Integrity, Teamwork, and Accountability. These values shape how we work with our customers, support one another, and drive success across our organization. We are committed to creating an environment where employees can grow, contribute, and thrive.

We are seeking an experienced Payroll Manager to lead payroll operations across multiple provinces in Canada. Reporting to the Director, Human Resources, you will be responsible for ensuring accurate, compliant, and efficient payroll processing while providing leadership to the payroll team and supporting organizational growth.

Key Responsibilities

Payroll Operations

• Lead and support the end-to-end processing of semi-monthly payrolls, ensuring accuracy, timeliness, and compliance.
• Review and approve payroll transactions, including new hires, terminations, salary changes, retroactive adjustments, statutory holiday pay, and other payroll-related transactions.
• Process and review termination payments in accordance with applicable employment standards legislation and collective agreements.
• Review payroll audits, reconciliations, and final payroll submissions prior to payroll commitment.
• Provide payroll processing support and coverage during peak periods, absences, and business-critical payroll cycles.
• Act as the primary escalation point for complex payroll inquiries and payroll-related issues.

Compliance & Controls

• Ensure compliance with federal and provincial payroll legislation, CRA requirements, Service Canada regulations, and collective bargaining agreements.
• Generate, review, and approve Records of Employment (ROEs).
• Monitor legislative and payroll tax changes and oversee implementation, testing, and communication of updates.
• Maintain strong payroll controls, reconciliation processes, and audit readiness.
• Oversee year-end payroll activities, including T4s, related reconciliations, and statutory reporting requirements.

Leadership & Continuous Improvement

• Lead, mentor, and develop the Payroll team while managing workloads, priorities, and payroll deadlines.
• Provide training and guidance on payroll legislation, company policies, systems, and processes.
• Identify opportunities for process improvements, automation, and operational efficiencies.
• Partner with HR, Finance, Benefits, and IT to support payroll initiatives, projects, reporting, and system enhancements.
• Support payroll system upgrades, testing activities, and payroll transformation initiatives.

Union Payroll Administration

• Ensure collective bargaining agreements are applied accurately and consistently.
• Review and approve union-specific payroll calculations, including premiums, overtime, shift differentials, and statutory holiday entitlements.
• Partner with HR and Labour Relations on payroll matters related to collective agreement administration.

Qualifications & Experience

• Payroll Compliance Practitioner (PCP) designation required.
• Payroll Leadership Professional (PLP) designation considered an asset.
• Minimum 5 years of progressive Canadian payroll experience, including end-to-end payroll processing in a multi-provincial environment.
• Minimum 3 years of experience leading payroll or payroll-related teams.
• Experience supporting both unionized and non-unionized employee groups.
• Experience with payroll audits, compliance, remittances, year-end processing, and legislative reporting.
• Experience with ADP Workforce Now or a comparable payroll/HRIS platform.
• Advanced Microsoft Excel skills including pivot tables, lookups, formulas, and payroll reconciliations.
• Power BI experience considered an asset.

Key Success Factors

• Ensures accurate and timely payroll processing with strong attention to detail and employee service.
• Maintains compliance with payroll legislation, collective agreements, and regulatory requirements.
• Provides effective leadership, coaching, and support to the payroll team.
• Maintains strong payroll controls, reconciliations, and risk management practices.
• Identifies and implements process improvements that increase efficiency and reduce risk.
• Build strong partnerships with HR, Finance, Operations, and IT stakeholders.
• Successfully balances strategic initiatives with hands-on payroll leadership and operational support.

Why Join the Fastener Group?

Join a growing organization where our values of Customer Focus, Respect, Trust, Honesty & Integrity, Team Work, and Accountability guide everything we do. You'll have the opportunity to make a meaningful impact while helping build scalable processes that support our people and our continued growth.

Apply today and help drive payroll excellence at The Fastener Group.