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The Fertility Partners

Procurement Analyst

Toronto, ON, Canada

Contract

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Applications open in a new tab.

Job details

Job type: Contract
Apply by: Apr 17, 2027
Experience: 3-5 years of progressive experience in purchasing, procurement or supply chain operations.
Posting language: English
Posted: Oct 19, 2026

Original job description

Job summary

The Procurement Analyst provides day-to-day procurement support across The Fertility Partners' network of fertility clinics in Canada. Working closely with the Senior Manager, Procurement, this role supports clinics with ordering-related issues, including item pricing, vendor communications, sourcing and supplier price reviews. Orders are placed by the clinics; this role is their procurement support.

This is a hands-on role for an experienced procurement professional who can work independently from day one. Over the 12-month term, the incumbent will help strengthen and expand centralized procurement processes across the network.

Duties and responsibilities

Procurement operations (approx. 50%)

Track clinic ordering issues and requests across the network, keeping records current and accurate.
Act as first point of contact for clinic purchasing requests, triaging, clarifying requirements and routing to the right vendor or approver.
Help clinics resolve ordering problems such as pricing discrepancies, backorders and delivery delays, working with vendors and internal teams as needed.
Support the rollout of standardized procurement processes to clinics, including training clinic staff.
Maintain clear, standardized procurement documentation, request templates, and process guides for clinic teams.

Sourcing and quote management (approx. 30%)

Gather, normalize and compare vendor quotes for equipment, consumables and services, and prepare comparison summaries for decision-makers.
Run annual and ad hoc price-list reviews with key suppliers, flagging increases, discrepancies and savings opportunities.
Coordinate vendor evaluations and product trials with clinic and lab stakeholders, tracking feedback and next steps.
Support the Senior Manager on negotiations by preparing pricing history, volume data and benchmark information.

Vendor and contract administration (approx. 20%)

Set up and maintain vendor records, contacts and key terms, in coordination with internal teams.
Maintain a central contract and vendor repository, including renewal and expiry dates, and give advance notice of upcoming renewals.
Track service agreements, warranties, and maintenance schedules for clinic equipment.
Monitor vendor performance issues (delivery, quality, responsiveness) and escalate as needed.
Track and report realized savings and procurement activity to support monthly reporting to leadership.

Required skills and abilities

Strong working knowledge of the purchase-to-pay cycle, enough to guide clinic staff through pricing, ordering, and invoice issues.
Ability to work independently with minimal ramp-up, managing a high volume of requests across multiple sites.
Advanced Excel skills (lookups, pivot tables, data cleanup) for quote comparisons, price-list reviews and tracking.
Experience with ERP or procurement systems; NetSuite experience is an asset.
Clear, professional communication with clinic staff, lab directors, physicians and vendors.
Strong organization and attention to detail, with sound judgment on when to escalate.
Comfort working in a fast-paced, growing organization with shifting priorities.
Bilingualism (English and French) is a strong asset.

Education and experience

Post-secondary degree or diploma in Supply Chain Management, Business Administration or a related discipline.
3-5 years of progressive experience in purchasing, procurement or supply chain operations.
Experience in a healthcare, laboratory, medical device or clinical environment is strongly preferred.
Experience supporting multiple sites or a centralized procurement function is an asset.
Professional designation (CSCMP, CPSM or equivalent), or progress toward one, is an asset.
Experience in a multi-site, private equity-backed, or high-growth organization is an asset.

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More about this job

Responsibilities

Provide day-to-day procurement support to clinics across a multi-site network, resolving ordering, pricing, vendor, and delivery issues. Compare quotes, review supplier pricing, maintain vendor and contract records, support standardized processes, and report procurement activity and savings.

Requirements

Requires a post-secondary degree or diploma in supply chain management, business administration, or a related discipline, plus 3–5 years of progressive purchasing, procurement, or supply chain experience. Candidates should have strong purchase-to-pay knowledge, advanced Excel skills, experience with ERP or procurement systems, and the ability to work independently; healthcare or clinical experience is strongly preferred.

Skills

Procurement Operations
Purchase-to-Pay Cycle
Vendor Management
Sourcing
Quote Comparison
Price-List Reviews
Contract Administration
Advanced Excel
ERP Systems
NetSuite
Negotiation Support
Procurement Documentation
Savings Tracking
Stakeholder Communication
Process Standardization
Supplier Performance Monitoring

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Purchasing
Supply Chain Management
Purchase-to-Pay
Vendor Management
Sourcing
Quote Management
Price-List Reviews
Contract Administration
ERP Systems
NetSuite
Advanced Excel
Pivot Tables
Data Cleanup
Supplier Negotiations
Procurement Documentation
Centralized Procurement
Savings Tracking
Vendor Performance
Service Agreements
Warranties
Equipment Maintenance
Healthcare
Laboratory
Medical Devices
Multi-Site Operations
CSCMP
CPSM

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