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Added 7 hours ago
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Recovery & Tribunal Affairs Administrator
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- Full-time
The Recovery & Tribunal Affairs Administrator is responsible for the management of resident accounts, collection activities, and files related to tenancy matters, including representation…
Added 10 hours ago
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IREN is currently looking for a Site Administrator to join our Prince George, BC team. Joining our operations team, the right candidate will be highly motivated, proactive, reliable, and…
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Dental Administrator - Tower Dental
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Added 16 hours ago
Information Processing Tech. (Information Processing Technician 4)
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The Government of Nova Scotia

Executive Assistant & Board Administrator

Halifax, NS, B3L 2C2, Canada

Salary Range: $2,217.93 - $2,772.41 Bi-Weekly

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Job details

Pay: Salary Range: $2,217.93 - $2,772.41 Bi-Weekly
Posting language: English
Posted: Oct 8, 2026

Original job description

Competition # : 49983

Department: Labour, Skills and Immigration

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG

Closing Date: 15-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Nova Scotia Apprenticeship Agency is an industry-led and industry-driven Agency. Our mandate is to steward and operate a relevant, accessible and responsive industry-led trades training and certification system, and improving access to, and participation in, the system by Aboriginal persons, African Nova Scotians, differently-abled persons, immigrants, women and members of other under-represented groups.

If you are searching for a rewarding career where you will have a positive impact on the direction of apprenticeship in Nova Scotians, look no further. We have an exciting opportunity for you to explore at the Apprenticeship Agency.

If you are detail oriented, and want to join a dynamic organization, we have an exciting opportunity for you to explore as an Executive Assistant and Board Administrator.

About Our Opportunity

Under the direction of the Chief Executive Officer (CEO) of the Nova Scotia Apprenticeship Agency (NSAA), the Executive Assistant and Board Administrator (EA/BA) provides expert support and assistance for the Nova Scotia Apprenticeship Agency Board and the CEO’s office. This role functions as the Board Administrator and recording secretary for the Nova Scotia Apprenticeship Agency Board and its committees.

This role provides senior level and at times confidential assistance to the CEO and Board and is responsible for the efficient and effective operation of the Office of the CEO, as well coordination of the records, logistics, planning and activities of the Nova Scotia Apprenticeship Agency Board. This involves managing, coordinating and scheduling all aspects of the CEO's role, as well as coordination of all aspects of the NSAA Board (comprised of 15 members) and various committees of the Board (2-6 committees comprising of up to 15 members each).

The EA/BA provides independent executive level administrative support to the CEO, through the effective management, coordination and oversight of the operation of the CEO's office. The EA/BA organizes, prioritizes, assigns/routes work to NSAA staff; manages the administrative services; and coordinates the HR administrative functions for the Office of the CEO.

The EA/BA acts as a primary contact and liaison for staff, all levels of government, various industry partners and the public on issues, often sensitive and confidential; prepares reports and legal documents; coordinates internal and external meetings and supports documentation of discussion, action and decisions. The incumbent is responsible for processing correspondence of a confidential nature relating to the Minister and Deputy Minister's Office of the Department of Labour, Skills and Immigration and for developing and tracking files related to cabinet documents and other NSAA initiatives and issues.

The EA/BA plans, prepares and communicates to and on behalf of the NSAA Board and CEO.

Primary Accountabilities

The Executive Assistant & Board Administrator’s primary duties include providing the following support to the CEO and the NSAA Board:

Compose and prepare correspondence
Schedule and organize meetings and the associated logistics
Coordinate and prepare presentations and documents
Arrange travel, accommodations, and prepare itineraries
Submit invoices, maintain travel records, prepare expense claims and other financial statements for payment
Maintain filing and retrieval systems.
Coordinates the administrative functions of secretarial administrative staff reporting to the Senior Leadership Team.
Provides comprehensive and confidential support to the NSAA Board
Supports the Board and CEO to oversee processes related to the Act and Regulations.
Manages effective financial controls for the Office of the CEO and the Board.
Ensures the effective management of the Agency’s human, technical and financial resources.

Qualifications and Experience

This may be the right opportunity for you if you completed a 1-year business or administration program with several years of related experience; or an equivalent combination of training and experience.

You are resourceful, reliable and have a high degree of organizational skills with a high attention to detail, which are required to determine priorities with minimal supervision in a busy environment. You possess sound knowledge of office practices and procedures.

You are an exceptional communicator (written and verbal) with strong time management skills. You have sound judgement and initiative, often working independently to resolve administrative issues, selecting alternative courses of action performing a wide range of complex secretarial and administration support. You will provide senior level support, undertaking more complex administrative assignments, including administrating the correspondence and corporate request functions for the Agency. A high degree of confidentiality, sensitivity and discretion is essential.

A comprehensive understanding of Agency functions would be an asset.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

The Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

This position includes working outside traditional working hours, occasional weekends, and occasional travel.

What We Offer

Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
Countless career paths
A dynamic, client-focused office environment where service excellence and teamwork are our focus.

Pay Grade: EC 06

Salary Range: $2,217.93 - $2,772.41 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

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More about this job

Responsibilities

The Executive Assistant and Board Administrator provides expert support to the CEO and the Nova Scotia Apprenticeship Agency Board, including managing office operations and board logistics. This role is responsible for coordinating meetings, preparing documentation, and overseeing administrative and financial functions for the agency.

Requirements

Candidates must have completed a 1-year business or administration program with several years of related experience, or an equivalent combination. Strong organizational skills, attention to detail, and the ability to handle confidential information with discretion are essential.

Skills

Administrative Support
Board Administration
Meeting Coordination
Records Management
Financial Controls
Correspondence Management
Time Management
Communication
Scheduling
Office Procedures
Confidentiality
Report Preparation
Logistics Planning
Human Resources Administration
Attention To Detail
Project Coordination

Benefits

Defined Benefit Pension Plan
Health Insurance
Dental Insurance
Life Insurance
General Illness
Short Term Disability
Long Term Disability
Vacation
Employee and Family Assistance Programs

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Board Administrator
Labour
Skills
Immigration
Nova Scotia Apprenticeship Agency
Administrative Services
Records Management
Financial Controls
Human Resources
Correspondence
Logistics
Government
Policy
Confidentiality
Scheduling
Reporting
Stakeholder Liaison
Office Management
Public Sector

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