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Added 14 mins ago
PR
Program Support Partner, Case Costing
Peterborough Regional Health Centre
Peterborough, ON · ON
- Full-time
Reporting to the Director of Data Operations, the Program Support Partner – Case Costing will be responsible in performing a variety of technical and analytical functions to support the…
Added 14 mins ago
PR
Payroll Analyst
Peterborough Regional Health Centre
Peterborough, ON
- Full-time
Reporting to the Manager, Finance, the Payroll Analyst works in collaboration with all stakeholders and information partners committed to data integrity and process improvement with an…
Added 14 mins ago
BV
Prospect Analyst
Bow Valley College
Calgary, AB
- Full-time
…relationships and achieve its fundraising and revenue generation goals. Reporting to the Manager, Advancement, you will collect, analyze and translate research into actionable insights that…
Added 14 mins ago
BV
Security and Emergency Services Manager
Bow Valley College
Calgary, AB
- Full-time
…operational practices that reduce exposure to personal, physical, and financial risk while fostering a safe and secure environment for students, employees, contractors, and…
Added 14 mins ago
BV
Prospect and Donor Analyst
Bow Valley College
Calgary, AB
- Full-time
…relationships and achieve its fundraising and revenue generation goals. Reporting to the Manager, Advancement, you will collect, analyze and translate research into actionable insights that…
Added 14 mins ago
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Facilities Manager
Bow Valley College
Calgary, AB
- Full-time
Reporting to the Director, Campus Services, the Facilities Manager oversees building operations, repairs, and maintenance across college-owned facilities. This includes mechanical,…
Added 14 mins ago
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Academic Quality Assurance Specialist
Bow Valley College
Calgary, AB
- Full-time
Reporting to the Dean, Academic Innovation, the Academic Quality Assurance (AQA) Specialist supports the College’s commitment to academic excellence through the coordination, development,…
Added 14 mins ago
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Business Development Officer - Workforce Development (Project)
Bow Valley College
Calgary, AB
- Full-time
Reporting to the Manager, Sales and Workforce Solutions, the Business Development Officer – Workforce Development is responsible for identifying and pursuing revenue-generating growth…
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Business Development Officer - Workforce Development (Temporary)
Bow Valley College
Calgary, AB
- Full-time
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TE
Controller
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $90,000 to $100,000 CAD / year
Triple Eight Transport Inc. is seeking an experienced Controller to oversee the company’s financial operations, strengthen financial performance, and support strategic business growth. This…
Added 14 mins ago
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Commercial Finance Manager
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $100,000 to $110,000 CAD / year
Identify inefficiencies and drive improvements in pricing practices, commercial workflows, financial reporting, and business decision-making.
Added 14 mins ago
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Finance Manager, Operations
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
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Ottawa, ON · Hybrid - Ottawa
- Full-time
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Workday Adaptive Planning Consultant
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- Full-time
…project stakeholders, the consultant translates planning and reporting requirements into practical system solutions that strengthen budgeting, forecasting, workforce planning, scenario…
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Director, Business Development and Network Engagement
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Senior Manager, Client and Funding Services - Net Zero Acceleration
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
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Reporting to the Director, Client and Funding Services (CFS), the Senior Manager, CFS is responsible for functional and strategic leadership, planning activities and management of all…
Added 14 mins ago
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Communications and Marketing Assistant (Term)
City of Lloydminster
Lloydminster, AB
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Reporting to the Director of Communications, the Communications and Marketing Assistant supports the Communications team in delivering high-quality services to internal and external…
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Accounting Clerk - AP/AR
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- Full-time
Reporting to the Supervisor, Accounts Payable & Receivable, the Accounting Clerk, AP/AR Support is responsible for recording straightforward routine AP/AR transactions for the City of…
Added 14 mins ago
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Executive Coordinator - Programs and Services
Canadian Mental Health Association
Guelph, ON
- Full-time
Reporting to the Manager, Governance and Administration, the EC – Programs & Services contributes to a collaborative, flexible, and solutions-focused team that adapts to shifting priorities…
Added 29 mins ago
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- Full-time
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Added 44 mins ago
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- Up to $70,000 CAD / year
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Added 1 hour ago
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Added 1 hour ago
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Controller (3 Month Contract)
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Lead all month-end, quarter-end, and year-end close activities, ensuring accurate and timely financial reporting.
Added 1 hour ago
TS
Program Manager Temporary
The Salvation Army Canada and Bermuda Territory
Kelowna, BC · Rutland · Okanagan Central Community Church - Rutland
- Full-time
Added 1 hour ago
A
Corporate Actions Administrator
Aviso
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership,…

The Government of Nova Scotia

Executive Assistant & Board Administrator

Halifax, NS, B3L 2C2, Canada

Salary Range: $2,217.93 - $2,772.41 Bi-Weekly

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Job details

Pay: Salary Range: $2,217.93 - $2,772.41 Bi-Weekly
Posting language: English
Posted: Oct 8, 2026

Original job description

Competition # : 49983

Department: Labour, Skills and Immigration

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG

Closing Date: 15-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Nova Scotia Apprenticeship Agency is an industry-led and industry-driven Agency. Our mandate is to steward and operate a relevant, accessible and responsive industry-led trades training and certification system, and improving access to, and participation in, the system by Aboriginal persons, African Nova Scotians, differently-abled persons, immigrants, women and members of other under-represented groups.

If you are searching for a rewarding career where you will have a positive impact on the direction of apprenticeship in Nova Scotians, look no further. We have an exciting opportunity for you to explore at the Apprenticeship Agency.

If you are detail oriented, and want to join a dynamic organization, we have an exciting opportunity for you to explore as an Executive Assistant and Board Administrator.

About Our Opportunity

Under the direction of the Chief Executive Officer (CEO) of the Nova Scotia Apprenticeship Agency (NSAA), the Executive Assistant and Board Administrator (EA/BA) provides expert support and assistance for the Nova Scotia Apprenticeship Agency Board and the CEO’s office. This role functions as the Board Administrator and recording secretary for the Nova Scotia Apprenticeship Agency Board and its committees.

This role provides senior level and at times confidential assistance to the CEO and Board and is responsible for the efficient and effective operation of the Office of the CEO, as well coordination of the records, logistics, planning and activities of the Nova Scotia Apprenticeship Agency Board. This involves managing, coordinating and scheduling all aspects of the CEO's role, as well as coordination of all aspects of the NSAA Board (comprised of 15 members) and various committees of the Board (2-6 committees comprising of up to 15 members each).

The EA/BA provides independent executive level administrative support to the CEO, through the effective management, coordination and oversight of the operation of the CEO's office. The EA/BA organizes, prioritizes, assigns/routes work to NSAA staff; manages the administrative services; and coordinates the HR administrative functions for the Office of the CEO.

The EA/BA acts as a primary contact and liaison for staff, all levels of government, various industry partners and the public on issues, often sensitive and confidential; prepares reports and legal documents; coordinates internal and external meetings and supports documentation of discussion, action and decisions. The incumbent is responsible for processing correspondence of a confidential nature relating to the Minister and Deputy Minister's Office of the Department of Labour, Skills and Immigration and for developing and tracking files related to cabinet documents and other NSAA initiatives and issues.

The EA/BA plans, prepares and communicates to and on behalf of the NSAA Board and CEO.

Primary Accountabilities

The Executive Assistant & Board Administrator’s primary duties include providing the following support to the CEO and the NSAA Board:

Compose and prepare correspondence
Schedule and organize meetings and the associated logistics
Coordinate and prepare presentations and documents
Arrange travel, accommodations, and prepare itineraries
Submit invoices, maintain travel records, prepare expense claims and other financial statements for payment
Maintain filing and retrieval systems.
Coordinates the administrative functions of secretarial administrative staff reporting to the Senior Leadership Team.
Provides comprehensive and confidential support to the NSAA Board
Supports the Board and CEO to oversee processes related to the Act and Regulations.
Manages effective financial controls for the Office of the CEO and the Board.
Ensures the effective management of the Agency’s human, technical and financial resources.

Qualifications and Experience

This may be the right opportunity for you if you completed a 1-year business or administration program with several years of related experience; or an equivalent combination of training and experience.

You are resourceful, reliable and have a high degree of organizational skills with a high attention to detail, which are required to determine priorities with minimal supervision in a busy environment. You possess sound knowledge of office practices and procedures.

You are an exceptional communicator (written and verbal) with strong time management skills. You have sound judgement and initiative, often working independently to resolve administrative issues, selecting alternative courses of action performing a wide range of complex secretarial and administration support. You will provide senior level support, undertaking more complex administrative assignments, including administrating the correspondence and corporate request functions for the Agency. A high degree of confidentiality, sensitivity and discretion is essential.

A comprehensive understanding of Agency functions would be an asset.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

The Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

This position includes working outside traditional working hours, occasional weekends, and occasional travel.

What We Offer

Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
Countless career paths
A dynamic, client-focused office environment where service excellence and teamwork are our focus.

Pay Grade: EC 06

Salary Range: $2,217.93 - $2,772.41 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

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More about this job

Responsibilities

The Executive Assistant and Board Administrator provides expert support to the CEO and the Nova Scotia Apprenticeship Agency Board, including managing office operations and board logistics. This role is responsible for coordinating meetings, preparing documentation, and overseeing administrative and financial functions for the agency.

Requirements

Candidates must have completed a 1-year business or administration program with several years of related experience, or an equivalent combination. Strong organizational skills, attention to detail, and the ability to handle confidential information with discretion are essential.

Skills

Administrative Support
Board Administration
Meeting Coordination
Records Management
Financial Controls
Correspondence Management
Time Management
Communication
Scheduling
Office Procedures
Confidentiality
Report Preparation
Logistics Planning
Human Resources Administration
Attention To Detail
Project Coordination

Benefits

Defined Benefit Pension Plan
Health Insurance
Dental Insurance
Life Insurance
General Illness
Short Term Disability
Long Term Disability
Vacation
Employee and Family Assistance Programs

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Board Administrator
Labour
Skills
Immigration
Nova Scotia Apprenticeship Agency
Administrative Services
Records Management
Financial Controls
Human Resources
Correspondence
Logistics
Government
Policy
Confidentiality
Scheduling
Reporting
Stakeholder Liaison
Office Management
Public Sector

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