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Added 10 mins ago
Concierge - Casual
Optima Living
AB · Red Deer County, AB
Reporting to the General Manager or Administration Manager, the Concierge creates a warm, welcoming experience for residents, visitors, and team members, while supporting smooth day-to-day…
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SC
Full Time Front End Manager - Cloverdale/Quadra Store Victoria BC
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Victoria, BC
- Full-time
The Front-End Manager is responsible for coaching, motivating, and developing department staff to foster customer loyalty, fulfil customer needs and actively contribute to an environment of…
Added 10 mins ago
Licensed Practical Nurse
Connecting Care (2000) Inc.
Grimshaw, AB
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Track Protection Worker
North American Rail Solutions
Toronto, ON
Hourly Rate: $38.46 (upon completion of training and mentorship program).
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Truck Driver Job Fair
Diabetes Canada / National Diabetes Trust
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Southbridge Healthcare LP
London, ON
· Conduct resident care reviews and attend quality program meetings including P.A.C.
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Payroll Analyst
G3 Canada Limited
Winnipeg, MB
Canadian Payroll Association’s Certified Payroll Manager Program completed or in progress
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U-Haul Moving Center General Manager
U-Haul
Oshawa, ON
- Full-time
…to manage one of our moving and storage centers. As General Manager you will be responsible for keeping your center profitable and efficient by hiring effective staff, keeping track of…
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Esports Coach
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- Part-time
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Project Safety Manager
Turner Construction
Toronto, ON
Develop and enforce project Safety Program and related policies and procedures.
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Carpenter
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Edmonton, AB
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Enrolled in or completion of a carpenter apprenticeship program, an asset
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TC
Health & Safety Manager
Trinity Consultants Canada
Terrace, BC
- Full-time
The Health & Safety Manager will be responsible for leading and advancing health and safety initiatives across a multidisciplinary environmental consulting organization in Canada. The role…
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O
Retail Merchandise Manager
OLG
Sault Ste. Marie, ON · Toronto, ON · York Mills Office
- Full-time
Variable Pay Program: Participation in a performance-based incentive plan that recognizes organizational and individual achievements.
Added 10 mins ago
Site Superintendent (Construction) - Nights
PACT
ON · Mississauga, Ontario
…Partners. Together, we are delivering Accelerator, a major program of Pearson LIFT (Long-term Investment in Facilities and Terminals), Toronto Pearson's infrastructure development plan.…
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PT Residential Shift Supervisor- Martha House
Good Shepherd Centres
Hamilton, ON
- $28.55 to $34.03 CAD / hour
- Part-time
The Residential Shift Supervisor will provide the Case Manager, Housing Case Manager and Child and Youth Facilitator employees with mentorship, support and coordination related to shift…
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Store Manager - Full Time - Winnipeg, Premium Outlet, MB
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- Full-time
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Montreal, QC · Pointe-Claire, QC
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Conseiller/Conseillère stagiaire, Programme de perfectionnement du conseiller -Possibilités d'emploi -futures/Advisor Trainee- Advisor Development Program -Future Opportunities
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Brossard, QC · Montreal, QC · Saint-Jean-sur-Richelieu, QC
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…financially for the various stages of life. Our Advisor Development Program is designed to prepare you for a successful launch to an advisory career at Sun…
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Reporting to the Store Manager, your main focus as Operations Team Lead is to maximize company sales and profitability by maintaining stockroom organization and by managing inventory…
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Coordonnateur(trice) de projets – Fabrication et opération / Project Coordinator – Manufacturing & Operations
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- Full-time
As an Associate Project Manager, you will coordinate the execution of small- and medium-complexity workshop assembly and refurbishment projects, ensuring activities are completed in…

The Government of Nova Scotia

Office Manager

Halifax, NS, B3J 1P2, Canada

Salary Range: $2,217.93 - $2,772.41 Bi-Weekly

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $2,217.93 - $2,772.41 Bi-Weekly
Apply by: Nov 4, 2026
Experience: Minimum of 5 years of professional administration experience
Working hours: 35 hours/week
Posting language: English
Posted: Oct 28, 2026

Original job description

Competition # : 50333

Department: Emergency Management

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG

Closing Date: 04-Nov-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Emergency Management is responsible for leading disaster and emergency planning, preparedness, response and recovery activities on behalf of the Province of Nova Scotia. The objective of the Department is to ensure that Nova Scotians are safe, prepared and resilient in the face of disasters and emergencies. The Department leads the coordination and co-operation of partners and resources during provincial-level critical incidents, supports municipal and other partners in regional-level and local events, administers the province’s 911 service, maintains critical communications infrastructure and supports operations of our regional emergency management centres. The Department also works to ensure critical government services continue to function during and after critical events.

The Planning and Preparedness Branch enhances preparedness, reduces vulnerabilities, and ensures a coordinated response to critical incidents and emergencies by:

Standing up and deploying the Nova Scotia Guard
Reviewing comprehensive emergency management programs by the province and municipalities and ensuring they are robust
Conducting thorough risk assessments and advising on mitigation strategies
Administering the Disaster Financial Assistance program to ensure recovery takes place as quickly as possible
Leading strategic policy, including the management of federal and regional agreements and management of legislation, regulations, policies, establishing standards and preparedness initiatives
Supporting effective risk management and business continuity for the Province, municipalities, and critical infrastructure partners
Managing the resiliency office

About Our Opportunity

The Office Manager will support the management teams of the Planning and Preparedness Branch and will perform a wide range of complex officer manager and admin support duties of a confidential nature that require good judgment and attention to detail.

The successful candidate will work under minimal direction and have a very good knowledge of office practices and procedures and a comprehensive knowledge of departmental functions.

Primary Accountabilities

The Office Manager provides office management support for the branch and reports to the Executive Director. Some key responsibilities include:

Manages calendar appointments and assesses issues, gauging urgency and reviewing priorities and previous commitments to address scheduling conflicts.
Manages FOIPOP requests and records management requirements.
Manages correspondence routing, formatting, and approvals.
Facilitates scheduling of interviews and onboarding of new staff for the management team.
Coordinates deputy and ministerial sign-off and approval of expenditures and authorizes purchase of office supplies and related expenditures.
Processes invoices, tracks payments and monitors forecast documents.
Supports staff in completing some procurement processes through FlexTrack and Ariba.
Provides backup to the other officer manager positions and the Minister/DM office as required.
Supports the operations of the department during emergencies, in office or in the field.

Qualifications and Experience

A completed one-year business course and a minimum of four (4) years of related experience if office management is required, or an equivalent combination of training and experience may be acceptable.

As an office manager, you must possess the following:

Demonstrated experience as a senior administration professional
Demonstrated experience that shows significant attention to detail
Demonstrated experience in accounts payable and budget forecasting
Demonstrated experience in dealing with confidential information in a government setting
Excellent verbal and written communication and persuasion skills

The following will be considered an asset:

Experience that demonstrates an exceptional ability to multi-task and manage complex projects
Experience that shows an ability to use tact and sound judgment when dealing with a difficult person or situation

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. Equivalent experience and training include, but are not limited to:

Minimum of 5 years of professional administration experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Normal work week is 35 hours/week, 7 hours/day
May be required to work overtime on occasion

What We Offer

Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
Countless career paths

Pay Grade: EC 06

Salary Range: $2,217.93 - $2,772.41 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

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More about this job

Responsibilities

Manage office operations and provide confidential administrative support to the Planning and Preparedness Branch management team, including calendar scheduling, records and correspondence, onboarding, and approvals. Process invoices, track payments and forecasts, support procurement, provide backup to other offices, and assist departmental operations during emergencies.

Requirements

Applicants need a one-year business course and at least four years of related experience, or an equivalent combination of training and experience; the posting also identifies five years of professional administration experience as an equivalency. Required qualifications include senior administrative experience, strong attention to detail, accounts payable and budget forecasting experience, handling confidential information in a government setting, and excellent verbal and written communication and persuasion skills.

Skills

Office Management
Senior Administration
Calendar Management
Records Management
FOIPOP Requests
Correspondence Management
Accounts Payable
Budget Forecasting
Procurement
Invoice Processing
Confidential Information Handling
Written Communication
Verbal Communication
Attention to Detail
Judgment
Multitasking

Benefits

Defined Benefit Pension Plan
Health Insurance
Dental Insurance
Life Insurance
General Illness Coverage
Short-Term Disability
Long-Term Disability
Vacation
Employee and Family Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Emergency Management
Planning And Preparedness
Office Management
Administrative Support
Calendar Management
FOIPOP
Records Management
Correspondence Routing
Staff Onboarding
Expenditure Approvals
Accounts Payable
Budget Forecasting
Invoice Processing
Payment Tracking
Procurement
FlexTrack
Ariba
Disaster Preparedness
Risk Assessment
Business Continuity
Disaster Financial Assistance
Confidential Information
Government Administration
Emergency Response

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