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The Government of Nova Scotia

Project Coordinator (Program Admin Officer 1-2)

Halifax, NS, B3J 2N2, Canada

Salary Range: $2,112.87 - $3,029.89 Bi-Weekly

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Job details

Pay: Salary Range: $2,112.87 - $3,029.89 Bi-Weekly
Apply by: Nov 18, 2026
Experience: Completion of a 2-year diploma and 3 years of related experience
Posting language: English
Posted: Nov 4, 2026

Original job description

Competition # : 50391

Department: Public Works

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 18-Nov-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The mission of the Department of Public Works is to deliver quality public building infrastructure for Nova Scotia. Our mandate is to ensure that the institutional infrastructure is constructed in a way that improves the lives of Nova Scotians while furthering the Provincial Government’s goal of acting on climate change. The Building Infrastructure Design and Construction (BIDC) Division of Public Works is responsible for the design and construction of new and renovated building infrastructure ranging in value from $1,000,000 up to $500,000,000 and encompassing building types such as Schools, Courthouses, Healthcare Facilities, Museums and Art Galleries, Provincial Buildings, Highway operations buildings and more. We are committed to inclusion and belonging.

About Our Opportunity

The Project Coordinator is responsible for the coordination, administration, interpretation, investigation, and provision of information of various government programs throughout the province. Responsibilities include assisting in the delivery and administration of new and existing programs and in the investigation and resolution of project issues. The Building Infrastructure Program Admin Officer manages distribution and ensures prompt execution of project documents within the portfolio of projects.

Primary Accountabilities

In this role you assist Project staff in improving processes to support effective project delivery and implementation. You manage priorities and work effectively to reach expected delivery goals. The Project Coordinator ensures efficient workflow of project-critical and other urgent documentation and reviews and flags inconsistencies and errors for correction on submittals for compliance with applicable requirements in advance of review by the Management team.

You will also review contractor and consultant progress payments for contractual compliance; consulting with project management staff and management as required to review any identified deviations. The Project Coordinator processes and tracks invoices for timely payment and once approved, will monitor payments of select invoices, work to resolve any concerns raised by contractors/consultants and provide timely reports to the project and management team.

Work must be completed promptly, accurately, and with constant attention to detail.

Qualifications and Experience

As the successful candidate you have a bachelors degree in a related field as well as one year of relevant experience; or an equivalent combination of training and experience may be acceptable. Familiarity with running SAP reports will be considered an asset.

You have excellent organizational skills, strong communication and interpersonal skills, as well as the ability to work independently and maintain a high degree of professionalism. You will possess excellent typing skills and demonstrated proficiency in a variety of computer applications, including Microsoft Word, PowerPoint, Excel, and MS Outlook.

Effective interpersonal and communication skills, strong organizational skills, combined with the ability to prioritize work and adhere to deadlines and coordinate a variety of different functions simultaneously, are necessary prerequisites of this position. Sound judgement, with a high degree of personal initiative, tact and discretion are also required in this role.

Knowledge and experience working in a building design and construction work environment, including familiarity with tendering, contract administration, project scheduling, and project management terminology is considered an asset.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Equivalencies include, but are not limited to:

Completion of a 2-year diploma and 3 years of related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Most of your work is performed in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes, inventory, or files.

What We Offer

Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
Countless career paths

Pay Grade: PR 06 - PR 10

Salary Range: $2,112.87 - $3,029.89 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. Where required, candidates must provide proof that they are legally entitled to work in Canada. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

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More about this job

Responsibilities

The Project Coordinator manages the administration, documentation, and workflow of building infrastructure projects to ensure effective delivery. They also review contractor progress payments, process invoices, and assist project staff in resolving issues.

Requirements

Candidates must possess a bachelor's degree in a related field and at least one year of relevant experience, or an equivalent combination of training and experience. Proficiency in Microsoft Office applications and strong organizational and communication skills are required.

Skills

Project coordination
Contract administration
Invoice processing
Documentation management
Process improvement
Communication
Organizational skills
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
SAP
Tendering
Project scheduling
Project management terminology

Benefits

Defined Benefit Pension Plan
Health Insurance
Dental Insurance
Life Insurance
General illness
Short Term Disability
Long Term Disability
Vacation
Employee and Family Assistance Programs

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Public Works
Infrastructure
Building Design
Construction
Contract Administration
SAP
Invoicing
Project Management
Tendering
Documentation
Government
NSGEU
Administrative
Compliance
Scheduling
Reporting
Microsoft Office
Professionalism
Infrastructure Design

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