Accounts Payable Associate

Who We Are

The Grid is the antidote to traditional networks. A new-aged model of the world’s most talked-about agency brands. Unlike traditional holding companies, The Grid’s agencies do not work in service of its network - The Grid works in service of its agencies. More focus on clients. Less focus on shareholders. No silos. Less complexity. More collaboration. Better people and better outcomes. More special than any specialty agency, and more connected than any holding company.

About The Role

The Accounts Payable Associate will be responsible for managing the entire accounts payable process from vendor procurement to payment. This position will report directly to the Accounts Payable Manager. Primary responsibilities will include maintaining vendor relationships, processing vendor invoices, reconciling vendor statements, processing credit card transactions and staff expense reimbursements. This is an in-office position with the requirement to work from the office minimally 4 times per week.

Duties/Responsibilities:

• Complete payments by receiving, processing, verifying, and reconciling invoices.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Assist paying vendors by monitoring discount opportunities, verifying federal id numbers, schedule and prepare pay runs, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensure credit is received for outstanding memos.
• Issue stop-payments or purchase order amendments.
• Maintain accounting ledgers by verifying and posting account transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Maintain historical records by scanning and filing documents.
• Report on sales taxes by calculating requirements on paid invoices.
• Collaborate with internal departments to gather, analyze, and interpret relevant financial data.
• Compare subledgers to balances and verifying entries.
• Reconcile account transactions with the general ledger.
• Perform recordkeeping and preparing financial reports.
• Maintain relationships with vendors
• Perform other special projects as directed by the Accounts Payable Manager

Who You Are

The ideal candidate will:

Demonstrate excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously, to prioritize effectively and respond to last-minute requests. They must be proactive, communicative, confident with a flexible attitude, and able to work with minimal supervision.

Required Skills & Abilities:

• Excellent verbal and written communication skills
• Strong knowledge of CRA & IRS business expenses rules and regulations
• Strong analytic abilities
• Ability to work independently and prioritize tasks
• Works well under pressure and in a fast-paced environment
• High degree of attention to detail and multi-tasking
• Ownership and pride in work output
• Proficient with Microsoft Office Suite or similar software, and accounting software.

Education & Experience:

• Bachelors or Associates degree in related field
• At least three to five years of related experience
• Experience with Excel, Oracle Netsuite and/or other ERP systems

Salary Expectations: $65K to $75K CAD (depending on qualifications)