Office Manager
- Toronto, ON, Canada
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Job details
- Experience
- 2–4 years of experience in an Office Manager, Office Administrator, or similar role, preferably in construction, restoration, or a related industry
- Posting language
- English
Original job description
Job Good! Life Good!
The Headhunter Group is an innovative Staffing and Recruiting Company operating in Canada Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece, and USA. We offer the newest mentality in the Staffing industry, and our core business is centered on candidates and Clients.
Position Overview
The Office Manager plays a central role in ensuring the smooth and efficient operation of the office while supporting management, accounting, and project teams. This position is responsible for coordinating administrative functions, overseeing office processes, supporting accounting activities, and maintaining organized project documentation.
The ideal candidate is proactive, detail-oriented, and organized, with experience in the construction or restoration industry and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Office Management & Administration
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Oversee daily office operations, workflows, and administrative procedures
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Manage office supplies, vendors, and service providers
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Prepare correspondence, internal reports, and company documentation
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Maintain organized digital and physical filing systems
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Schedule meetings, manage calendars, and support senior management
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Support employee onboarding, maintain personnel records, and assist with HR administration
Accounting & Financial Support
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Prepare and process invoices, purchase orders, and payment follow-ups
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Track expenses and support payroll processing
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Assist with budget tracking and basic financial reporting
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Liaise with external accountants and bookkeepers to ensure compliance with Canadian accounting requirements
Project & Operations Support
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Provide administrative support to project managers and field teams
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Assist with contract administration, compliance documentation, and project records
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Ensure timely collection and organization of insurance certificates, permits, safety documentation, and subcontractor paperwork
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Coordinate communication between office staff, site teams, subcontractors, and client.
Qualifications
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Bachelor's degree in Business Administration, Accounting, or a related field (preferred)
2–4 years of experience in an Office Manager, Office Administrator, or similar role, preferably in construction, restoration, or a related industry
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Strong knowledge of QuickBooks, Microsoft Office Suite (Excel, Word, Outlook), and cloud-based systems
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Excellent organizational, time-management, and multitasking skills
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Strong written and verbal communication skills
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Ability to work independently and take ownership of office operations
More about this job
Responsibilities
The Office Manager at The Headhunter will oversee daily office workflows, manage supplies and vendors, and keep digital and physical filing organized. They will also process invoices and payments, support payroll and budget tracking, and coordinate paperwork between office staff, site teams and subcontractors.
Requirements
Candidates need 2 to 4 years in an office manager or administrator role, preferably in construction or restoration, and a bachelor's degree in business or accounting is preferred. They need working knowledge of QuickBooks, Microsoft Office and cloud systems, plus strong organization and communication skills.
Skills
- QuickBooks
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- cloud-based systems
- invoicing
- purchase orders
- expense tracking
- payroll support
- budget tracking
- financial reporting
- records management
- filing systems
- calendar management
- vendor management
- contract administration
- compliance documentation
- HR administration
- onboarding
- multitasking
- time management
- written communication
- verbal communication
Categories
- Administrative
- Construction
- Finance & Accounting
- Human Resources
Keywords
- Office Manager
- Office Administrator
- QuickBooks
- Microsoft Office
- Excel
- Word
- Outlook
- cloud-based systems
- accounts payable
- invoicing
- payroll support
- construction administration
- restoration
- project documentation
- staffing
- recruiting
- bookkeeping liaison
- Canadian accounting compliance
Seniority
Mid level
Tools
- QuickBooks
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- cloud-based systems
Languages
- English
Fields of study
- Business Administration
- Accounting