Payroll & Accounting Administrator

Pay: CA$65,000.00 - CA$70,000.00 per year

Location: Welland, Ontario (in-office)

Hours: Monday to Friday, 8:40am to 4:30pm

Status: Full-time, permanent

Overview

Reporting directly to the Finance Manager, the Payroll & Accounting Administrator is responsible for supporting the accurate and timely processing of payroll and providing administrative support across key finance functions. This role assists with accounts payable, banking, reporting, and compliance activities while ensuring accuracy, confidentiality, and adherence to organizational policies and legislative requirements.

The Payroll & Accounting Administrator works under the direction of the Finance Manager, who retains final review and approval authority for financial transactions and reporting.

Duties & Responsibilities:

Payroll Administration

• Process full-cycle payroll from start to finish, including timesheet validation, data entry, payroll calculations, and final submission
• Ensure payroll is processed accurately and on schedule in compliance with applicable regulations
• Maintain accurate and up-to-date payroll records
• Track employee vacation and sick time balances in collaboration with the Finance Manager
• Prepare and submit Records of Employment (ROEs) as required
• Respond to payroll-related inquiries from staff

Accounts Payable (AP)

• Enter and code invoices accurately in the financial system
• Match invoices to appropriate approvals and supporting documentation
• Maintain and update vendor files
• Follow up on discrepancies, missing documentation, or variances
• Prepare documentation for Finance Manager review and approval prior to processing

Banking & Cash Management

• Prepare and reconcile bank deposits
• Perform monthly bank reconciliations
• Track and monitor cash balances
• Assist with organizational cash flow monitoring and reporting

Financial Reporting Support

• Assist in the preparation of monthly financial reports
• Support budget versus actual tracking
• Prepare and maintain internal financial tracking spreadsheets
• Support reporting requirements for board and funders

Compliance & Filings

• Assist with CRA remittances, including HST and source deductions
• Provide support for WSIB reporting requirements
• Maintain accurate audit documentation and financial records
• Support year-end processes, including T4 preparation and working papers

Administrative & Coordination Support

• Maintain finance correspondence and documentation
• Organize and maintain finance filing systems
• Assist with audit preparation and coordination

Systems & Process Improvement

• Ensure accuracy and integrity of financial and payroll data
• Identify opportunities for process improvements and increased efficiency
• Support implementation of improved financial and payroll processes

Qualifications:

• Diploma or degree in Accounting, Finance, Payroll Administration, or related field
• Payroll Compliance Practitioner (PCP) designation is considered an asset
• Minimum 3-5 years of experience in payroll and/or finance support roles
• Working knowledge of payroll legislation, employment standards, and CRA requirements
• Experience with payroll and accounting systems (e.g., ADP, GoEasy) preferred
• Strong proficiency in Microsoft Excel and financial tracking tools

Required Competencies, Skills & Abilities:

• Strong understanding of all accounting principles and standards for non-profit organizations in Canada.
• High level of accuracy and attention to detail
• Strong organizational and time management skills
• Ability to maintain confidentiality and handle sensitive information
• Effective communication and interpersonal skills
• Excellent active listening skills.
• Great reporting skills – accurate, timely, and thorough.

Equity, Diversity, and Inclusion:

The Hope Centre is a diverse, accessible, inclusive, and equitable workplace where all employees, whatever their gender, race, ethnicity, national origin, age, sexual orientation, identity, education, or disability, feel valued and respected. As an employee, I am committed to a nondiscriminatory approach to all work activities and personal interactions with coworkers, guests and organizational contacts. I will respect and value diverse life experiences and heritages and will ensure that my contributions to the team reflect this at all times.

No AI used during the recruitment process. This posting is to fill a vacant position.