Part-Time Real Estate Reception- Oakville

About the Opportunity

Our client, a well-established and busy real estate brokerage in Oakville, has engaged us to hire a Part-Time Receptionist to support their front desk operations.

This is a high-visibility, fast-paced role where you’ll be the first point of contact for agents and clients, while also supporting the administrative side of real estate transactions.

What You’ll Be Doing

• Answering and directing incoming phone calls and managing the general inbox
  
• Greeting agents and clients in a professional and welcoming manner
  
• Preparing, organizing, and uploading listings and documents with accuracy and within deadlines
  
• Assisting with offer preparation using WebForms
  
• Booking and confirming appointments using BrokerBay
  
• Handling incoming and outgoing mail, courier coordination, and package tracking
  
• Managing deposit cheques related to offers and listings
  
• Supporting agents with general inquiries and administrative needs
  
• Maintaining a clean, organized, and professional office environment
  

What We’re Looking For

• Previous administrative or reception experience (real estate experience is a strong asset)
  
• Strong attention to detail and ability to manage multiple priorities
  
• Excellent communication skills (both written and verbal)
  
• Professional, dependable, and highly organized
  
• A proactive, “jump in and help” attitude
  
• Comfortable learning systems such as WebForms, BrokerBay, and MLS platform
  

Hours & Availability

• Saturdays and Sundays 10-4
  
• Weekdays 11-7 or 4-7
  

This role is ideal for someone who wants steady part-time hours 

Requirements

Previous administrative, reception, or front desk experience (real estate experience is a strong asset)

Strong attention to detail - able to manage documents, data entry, and deadlines with accuracy

Excellent communication skills, both written and verbal, with a professional and friendly approach

Highly organized with the ability to multi-task and shift priorities in a fast-paced environment

A dependable and punctual team player who takes ownership of their role

Comfortable working independently and stepping in to support where needed

Tech-comfortable and able to quickly learn systems such as WebForms, BrokerBay, and MLS platforms

A positive, “roll-up your sleeves” attitude and willingness to help wherever needed