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Added 55 mins ago
W
Senior Process Engineer (Minerals & Metals)
Wood
Burlington, ON
- $157,000 to $192,000 CAD / year
- Full-time
Reporting to the Process Department Manager, this role has overall responsibility to manage and execute the delivery of best practice process plant designs and associated services in…
Added 1 hour ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As the Integrated Manager, you will oversee day-to-day operations of Diagnostic Imaging services at both Ross Memorial Hospital (RMH) and Haliburton Highlands Health Services (HHHS). Your…
Added 7 hours ago
Marine Operations & Logistics Manager
Amrize
Coquitlam, BC
Join Amrize as a Marine Operations & Logistics Manager and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a company…
Added 10 hours ago
AC
Oracle Fusion Financial Specialist / Project Manager
Aston Carter
Calgary, AB
- $90 to $150 CAD / hour
- Contract
Project Portfolio Management: Project costing, billing, contracts, project control, capital projects
Added 10 hours ago
AC
Oracle Fusion Financial Specialist / Project Manager
Aston Carter
AB · Edmonton, Alberta
- $90 to $150 CAD / hour
- Contract
Project Portfolio Management: Project costing, billing, contracts, project control, capital projects
Added 14 hours ago
PD
Contents Handler
Paul Davis Restoration of the National Capital Region, VA
Sudbury, ON
- Full-time
What does a Contents Manager with Paul Davis do?
Added 16 hours ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As the Integrated Manager, you will oversee day-to-day operations of Diagnostic Imaging services at both Ross Memorial Hospital (RMH) and Haliburton Highlands Health Services (HHHS). Your…
Added 1 day ago
H
Transportation Engineer
HDR
Burlington, ON · Toronto, ON
- Full-time
Assist the Project manager in the day-to-day coordination of projects
Added 1 day ago
CH
Program Manager, Capital Projects – Minor
Covenant Health Canada
AB · Edmonton, AB
- Temporary
As a Program Manager, Capital Projects - Minor with Covenant Health's Capital Management team, you will provide leadership and oversight for a provincial Project Management Office (PMO)…
Added 1 day ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As the Integrated Manager, you will oversee day-to-day operations of Diagnostic Imaging services at both Ross Memorial Hospital (RMH) and Haliburton Highlands Health Services (HHHS). Your…
Added 1 day ago
J
Major Programs Resource Manager
Jacobs
Toronto, ON
- $140,000 to $190,000 CAD / year
- Full-time
…infrastructure and program delivery challenges. As a Resource Manager supporting our a Major Program in Toronto, you will play a key role in ensuring the successful planning, acquisition,…
Added 1 day ago
HVAC Operations Supervisor
Indwell
London, ON
Support capital projects, including planning, execution, and commissioning by overseeing installation of new equipment and system upgrades. Coordinate electrical, mechanical, and controls…
Added 1 day ago
TU
Director, Space Planning & Facilities Management
The University of British Columbia
Vancouver, BC
- $12,056.75 to $18,813.42 CAD / month
- Full-time
…Authorities and University Leaders regarding academic facilities, capital project requirements, and other related academic space issues. Ensures Health Authority projects conform to Section…
Added 1 day ago
C
Maintenance Manager
Civeo
AB · Edmonton International Airport
- Full-time
…warehouses, offices, and site infrastructure. The Maintenance Manager will lead a skilled team, manage maintenance budgets and projects, drive continuous improvement initiatives, and ensure…
Added 1 day ago
H
Civil Engineer
HDR
Richmond Hill, ON · Toronto, ON
- Full-time
Assist the project manager in the day-to-day coordination of projects
Added 1 day ago
RB
Associate Director, Wholesale & Commercial Credit Risk
Royal Bank of Canada
Toronto, ON
- Full-time
…adjudicating a portfolio of accounts including clients across the Capital Markets, Corporate Client Group and Commercial Real Estate business lines. The position offers a unique opportunity…
Added 1 day ago
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Maintenance Manager
''
Coaldale, AB
- Full-time
McCain Foods (Canada) is seeking a Maintenance Manager to lead the maintenance function at our Coaldale, Alberta potato processing facility. This role is responsible for driving…
Added 1 day ago
IH
Manager | Human Resources Operations
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is seeking a permanent full-time Manager, Human Resources Operations to provide strategic HR leadership and guidance in a large, complex unionized healthcare environment.…
Added 1 day ago
TE
Account Manager - Montreal East
TK Elevator
Montreal, QC
- Full-time
Builds strong customer relationships; maintains market awareness of projects and competitors.
Added 1 day ago
QP
Operations Supervisor
QuadReal Property Group
Vancouver, BC
- Full-time
Assist Operations Manager in preparing annual operations and capital project budgeting and creating ‘wish list’ of proactive suggested projects with specific information regarding costs;
Added 1 day ago
UO
Director, Space Planning & Facilities Management
University of British Columbia
Vancouver, BC · UBCV | P. A. Woodward Instructional Resources Centre (IRC)
- $12,056.75 to $18,813.42 CAD / month
- Full-time
…Authorities and University Leaders regarding academic facilities, capital project requirements, and other related academic space issues. Ensures Health Authority projects conform to Section…
Added 1 day ago
G
HSE Coordinator - Services
Graham
Fort McMurray, AB
- Temporary
Graham is actively recruiting for an HSE Coordinator supporting the Services Division. Reporting to Senior Regional HSE Manager, the HSE Coordinator plays a key role in supporting a safe…
Added 1 day ago
J
Commercial Manager
Jacobs
Toronto, ON
- $160,000 to $210,000 CAD / year
- Full-time
We are seeking an experienced Commercial Manager to join our Program Management and Infrastructure team. The successful candidate will provide commercial leadership on major infrastructure…
Added 1 day ago
GO
Senior Project Manager and Project Manager
Government of Manitoba
Winnipeg, MB
- Full-time
Reporting directly to the Manager, Agreements Management Unit (AMU), the Senior Project Manager and Project manager will oversee portfolios of complex capital infrastructure projects on…
Added 1 day ago
TM
Project Manager, Facilities, Pacific Link (Contract)
Trans Mountain
Calgary, AB
- Contract
Minimum 10 years of progressive experience in project management, construction management, or the planning and execution of complex capital projects.

The HR Pro

Property Manager/Property Coordinator

ON, Canada
Waterloo South, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 5+ years of property management experience, including at least 2 years in a supervisory or senior coordinator role
Posting language: English
Posted: Nov 2, 2026

Original job description

Position Overview

Title Senior Property Manager / Property Coordinator

Company Y Property Management Inc.

Reports to Director of Development & Asset Management

Direct reports Property administrators, leasing and site staff (as assigned)

Location Waterloo Region office, with regular travel to properties in Cambridge, Kitchener, Waterloo, London, Tillsonburg, Port Severn and Port Dover

Employment type Full-time, permanent

Hours Standard business hours, plus participation in the after-hours emergency rotation

About Y Property Management

Y Property Management owns and manages a mixed-use portfolio of roughly 15 properties across Southwestern and Central Ontario. Alongside our own assets, we provide property management services to third-party owners.

The portfolio includes:

Commercial retail and office buildings, including multi-tenant plazas and national-brand tenants

Multifamily residential buildings

Single-family homes and condominium units

Development land and active residential development projects

Role Summary

The Senior Property Manager / Coordinator is the central point of accountability for the day-to-day operation of every property we manage. You will oversee commercial and residential properties, direct property staff, and keep tenants, owners, vendors and our internal team aligned.

You will work closely with our General Manager and Maintenance Manager to set priorities, coordinate work across sites, and make sure issues are resolved quickly, budgets are respected, and properties are run to a consistent standard.

Key Responsibilities

Portfolio oversight

Oversee day-to-day operations across all managed properties: commercial, multifamily, single-family and condominium

Conduct regular site inspections and maintain property condition reports

Set and enforce consistent operating standards, procedures and checklists across the portfolio

Serve as the primary escalation point for property-level issues

Staff leadership and coordination

Direct, schedule and support property administrators, leasing and site staff

Assign work, set priorities and follow up to ensure tasks are completed on time

Train and onboard new staff; provide ongoing coaching and feedback

Run a regular operations meeting with the General Manager and Maintenance Manager

Tenant and owner relations

Act as the main point of contact for commercial and residential tenants

Respond to tenant requests and complaints promptly and professionally

Prepare monthly property reports for ownership and third-party clients

Support onboarding of new management clients and properties

Leasing and lease administration

Coordinate leasing activity: marketing vacancies, showings, applications and screening

Administer leases, renewals, rent increases, notices and move-ins/move-outs

Track critical dates: expiries, renewal options, rent escalations and insurance certificates

Coordinate commercial tenant fit-outs and landlord work with the Maintenance Manager

Maintenance and capital work

Work with the Maintenance Manager to prioritize work orders and preventive maintenance

Obtain and review vendor quotes; manage contractors, service agreements and scopes of work

Help plan and track capital projects against budget and schedule

Coordinate the after-hours emergency response process

Financial management

Prepare and manage annual operating budgets for each property

Monitor rent collection and arrears; follow up on outstanding balances

Review and approve invoices within delegated authority

Prepare commercial CAM, tax and insurance recoveries and year-end reconciliations

Analyze budget variances and recommend corrective action

Compliance and risk

Ensure compliance with the Residential Tenancies Act, Commercial Tenancies Act, Ontario Building and Fire Codes, OHSA and AODA

Prepare and file Landlord and Tenant Board applications and attend hearings as required

Maintain fire safety plans, inspection records and life-safety system testing schedules

Manage insurance claims and incident reporting

Keep property files, leases and records complete, organized and current in our property management software

Qualifications

Required

5+ years of property management experience, including at least 2 years in a supervisory or senior coordinator role

Experience managing both commercial and residential properties

Working knowledge of the Ontario Residential Tenancies Act, Commercial Tenancies Act and Landlord and Tenant Board process

Experience preparing operating budgets, reviewing financial statements and completing CAM reconciliations

Proficiency with property management software (e.g., Yardi, MRI, AppFolio or Buildium) and Microsoft Office / Google Workspace

Valid Ontario G driver's licence and access to a reliable vehicle for regular travel between properties

Preferred

Post-secondary education in real estate, business administration or a related field

Professional designation or progress toward one: RPA (BOMI), CPM (IREM), ACM or similar

General Licence from the Condominium Management Regulatory Authority of Ontario (CMRAO)

Experience with mixed-use properties, tenant fit-outs or properties in lease-up

Experience managing properties on behalf of third-party owners

Key Competencies

Leadership: gives clear direction, holds staff accountable and builds a dependable team

Organization: manages many properties and priorities at once without letting details slip

Communication: writes and speaks clearly to tenants, owners, staff and contractors

Judgment: knows when to decide, when to escalate and how to de-escalate difficult situations

Collaboration: works as a true partner to the General Manager and Maintenance Manager

Financial sense: understands how operating decisions affect NOI and property value

What Success Looks Like in the First Year

Every property has a current budget, inspection report and critical-dates schedule

Tenant requests are acknowledged within 1 business day and tracked to completion

Arrears and vacancy are reduced and reported monthly

Staff have clear roles, priorities and a regular meeting rhythm with the operations team

Owners receive accurate, on-time monthly reports

Compensation

Salary: per year, based on experience

Benefits: health and dental benefits, mileage allowance, phone, paid vacation, professional development support

Apply About employer

More about this job

Responsibilities

The Senior Property Manager oversees day-to-day operations across a mixed-use portfolio, including commercial, residential, and condominium properties. They are responsible for leading property staff, managing tenant and owner relations, and ensuring financial and operational performance standards are met.

Requirements

Candidates must have at least 5 years of property management experience, including 2 years in a supervisory role, and proficiency with property management software. A valid Ontario G driver's licence and access to a reliable vehicle are required for regular travel between properties.

Skills

Property management
Staff leadership
Budgeting
Lease administration
Vendor management
Site inspections
Financial reporting
Conflict resolution
Compliance
Tenant relations
Capital project management
Operations management
Risk management
Preventive maintenance
Contractor management

Benefits

Health benefits
Dental benefits
Mileage allowance
Phone
Paid vacation
Professional development support

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Asset Management
Commercial Real Estate
Multifamily Residential
Condominium Management
Yardi
MRI
AppFolio
Buildium
Residential Tenancies Act
Commercial Tenancies Act
Landlord and Tenant Board
CAM Reconciliations
Operating Budgets
Capital Projects
Vendor Management
Site Inspections
OHSA
AODA
Fire Safety Plans
Lease Administration
Tenant Fit-outs
NOI
Property Administration
Operations Management

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