Jobs in Canada

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The Jean Tweed Centre

Administrative Assistant

Toronto, ON, Canada
Etobicoke, ON, Canada

$30,459 to $35,633 CAD / year · Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $30,459 to $35,633 CAD / year
Job type: Contract
Apply by: May 9, 2027
Experience: Minimum of 2 years of work experience in an office environment
Posting language: English
Posted: Nov 10, 2026

Original job description

Position Purpose

The Administrative Assistant provides general administrative and clerical support to the organization. The role involves coordinating departmental programs/activities, organizing meetings, document processing and ensuring proper file management systems.

The position includes a range of administrative services that are performed with a customer service focus, including booking appointments and scheduling meetings, maintaining filing systems and providing information, preparing reports, data entry, conducting data analysis, tracking/processing of staffing information, and maintaining contracts.

Responsibilities

Service

Provide administrative support to management, programs/departments, staff and clients as required
Provide reception support
Receives, forwards and/or addresses requests for information from internal/external customers as required
Provide caller information about programs and referrals as required
As per department protocol, create client profiles/programs in Case Works data systems
Attend meetings, perform minute-taking, and distribute minutes to relevant persons as required
Ensure accurate duplication, collation and work processing for presentations, monthly reports, presentation materials and information packages
Word process correspondence, reports and program related materials as requested,
Sort, record and distribute all incoming and outgoing correspondence including internal correspondence
Monitor the usage/supply of forms, stationery and design/request orders as necessary
Provide data entry support for reporting systems/programs
Monitor and advise Manager of requirements for office and program supplies.
Provide administrative support for client activities such as orientation
Review documents/reports/information packages for accuracy and edit/organize for use / presentation
Prepare summary reports on program data, as required.
Provide ongoing administrative support to relevant organizational activities/programs
Collaborate with supervisor to discuss job performance and establish professional goals
Engage in ongoing staff development and personal learning as agreed to in performance reviews
Other duties as assigned

Organizational

Conduct job responsibilities with a commitment to harm reduction, trauma- informed, women-centred and anti-oppressive practices
Abide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisor
Adhere to the policies and procedures of The Jean Tweed Centre
Perform other duties as assigned in order to meet the overall goals and objectives of The Jean Tweed Centre
Maintain a client service orientation including learning about/addressing client needs and concerns
Work collaboratively including respect others, sharing information, consulting and celebrating shared successes
Demonstrate accountability by holding self responsible and following through on commitments
Support inclusion and equity by respecting others, embracing diversity and addressing oppression
Commit to continuous learning through professional development, giving and receiving constructive feedback and applying new skills

Requirements

Qualifications

Post-secondary Diploma in Business Administration or Office Administration
Proficiency in Microsoft Office Suite, e.g. Word, Excel, PowerPoint and Publisher
Minimum of 2 years of work experience in an office environment
Ability to pay attention to details
Ability to handle interruptions and work pressure
Ability to learn new concepts, theories and procedures
Ability to relate to others tactfully, courteously and respectfully
Ability to work well in a team or group
Demonstrated enthusiasm in professional development and/or actively pursuing personal development opportunities
Good verbal and written skills
Excellent customer service skills

Working hours are Monday - Friday 12pm-5pm

Holiday and extended working hours as needed

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides administrative and clerical support to managers, staff, programs, and clients, including reception, scheduling, correspondence, document processing, and file management. Enters and analyzes program data, prepares reports, supports client activities, and helps maintain office supplies and organizational records.

Requirements

Requires a post-secondary diploma in Business Administration or Office Administration, proficiency in Microsoft Office, and at least two years of office experience. Candidates should have strong communication and customer service skills, attention to detail, the ability to manage interruptions and pressure, and a respectful, collaborative approach.

Skills

Microsoft Office
Word Processing
Data Entry
Data Analysis
Report Preparation
File Management
Meeting Coordination
Minute-Taking
Customer Service
Reception Support
Written Communication
Verbal Communication
Attention To Detail
Teamwork
Time Management
Document Editing

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Word
Excel
PowerPoint
Publisher
Case Works
Administrative Support
Clerical Support
Reception
Customer Service
Appointment Scheduling
Meeting Coordination
Minute-Taking
File Management
Document Processing
Word Processing
Data Entry
Data Analysis
Report Preparation
Correspondence
Staffing Information
Contract Management
Office Supplies
Client Profiles
Harm Reduction
Trauma-Informed Practice
Women-Centred Practice
Anti-Oppressive Practice
Occupational Health And Safety

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Work requirements

Jobs in Canada