IP Assistant
- Toronto, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 3+ years of hands-on trademark docketing and clerical experience in an intellectual property environment;
- Posting language
- English
- Posted
Original job description
We’re excited to welcome a skilled, mid-level Intellectual Property Assistant to our team. Our assistants and lawyers thrive in a flexible hybrid/remote environment. In this dynamic role, you will support intellectual property professionals while contributing to essential administrative and accounting services.
Responsibilities
You will have the opportunity to work in a modern, paperless environment alongside an established team and an employer guided by strong core values. Your daily responsibilities will include:
- Efficiently processing and filing correspondence from clients, foreign associates, CIPO, and the USPTO;
- Keeping critical due dates organized and up to date in PATTSY WAVE, our docketing system;
- Proactively reporting to and following up with clients to help keep deadlines on track, while supporting professionals with filing and prosecution tasks;
- Preparing and drafting routine correspondence and legal documents;
- Invoicing clients and following up on accounts receivable within established turnaround times;
- Responding promptly and professionally to routine client inquiries;
- Stepping in to support other assistants across the firm as needed;
- Taking on other duties as assigned.
- 3+ years of hands-on trademark docketing and clerical experience in an intellectual property environment;
- Strong Microsoft Office skills, including Word and Excel, plus the curiosity and aptitude to learn new software and technology;
- Experience with law firm billing software and IP docketing software, preferably PCLaw and PATTSY WAVE;
- Clear, confident, and professional English-language communication skills, both written and oral;
- A sharp eye for detail, a commitment to accuracy, and the ability to perform under pressure with minimal supervision;
- A responsible, reliable, and punctual approach, with the ability to stay productive in a hybrid/remote, paperless environment;
- A collaborative mindset, strong team skills, and the initiative to take ownership of your work.
Ready to apply?
Send your resume and cover letter to recruiting@wilsonlue.com. We appreciate every application; only candidates selected for an interview will be contacted.
No Agencies or Recruiters Please.
More about this job
Responsibilities
Process and file intellectual property correspondence, maintain docket deadlines in PATTSY WAVE, and support clients and professionals with filings, prosecution tasks, routine communications, and legal documents. Handle invoicing and accounts receivable follow-up, respond to routine client inquiries, and provide support to other assistants as needed.
Requirements
Candidates should have at least three years of hands-on trademark docketing and clerical experience in an intellectual property environment, along with strong Microsoft Office skills and familiarity with law firm billing and IP docketing software; PCLaw and PATTSY WAVE are preferred. They should communicate professionally in English, work accurately and reliably with minimal supervision in a hybrid/remote paperless setting, and collaborate effectively; Canadian Trademark Administrator certification is an asset.
Skills
- Trademark Docketing
- Intellectual Property Administration
- Correspondence Processing
- Deadline Management
- Client Communication
- Legal Document Preparation
- Trademark Filing
- Trademark Prosecution Support
- Invoicing
- Accounts Receivable Follow-Up
- Microsoft Word
- Microsoft Excel
- PCLaw
- PATTSY WAVE
- Attention to Detail
- Teamwork
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
- Finance & Accounting
- Customer Service & Support
Keywords
- Intellectual Property
- Trademark Docketing
- Trademark Administration
- CIPO
- USPTO
- PATTSY WAVE
- PCLaw
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Correspondence Processing
- Docketing System
- Deadline Management
- Client Communication
- Legal Document Drafting
- Trademark Filing
- Trademark Prosecution
- Invoicing
- Accounts Receivable
- Law Firm Billing Software
- Paperless Environment
- Hybrid Work
- Remote Work
- Canadian Trademark Administrator