Bookkeeper / Administrative Assistant
- Toronto, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Working hours
- 40 to 44 hours per week
- Posting language
- English
- Posted
Original job description
Location: Toronto, ON M4M 1A5
Job Type: Full-time, Permanent
Pay: $32.00 to $36.00 per hour
Schedule: Monday to Friday, 40 to 44 hours per week
Work Location: In person
Position Overview
ML Group is looking for an experienced and dependable Bookkeeper / Administrative Assistant to support the accounting and administrative operations of five related companies.
The successful candidate will manage day-to-day bookkeeping using separate QuickBooks Online files, including accounts payable, accounts receivable, invoicing, collections, reconciliations, WSIB reporting, and month-end preparation. This position also provides general office support and occasional overflow telephone coverage.
Payroll is processed by management. This role is responsible for reconciling payroll transactions.
Key Responsibilities
Bookkeeping and Accounting
Please submit your resume outlining your QuickBooks Online, bookkeeping, accounts payable, accounts receivable, collections, reconciliation, and administrative experience.
We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
Expected Start Date: November 2, 2026
Job Type: Full-time, Permanent
Pay: $32.00 to $36.00 per hour
Schedule: Monday to Friday, 40 to 44 hours per week
Work Location: In person
Position Overview
ML Group is looking for an experienced and dependable Bookkeeper / Administrative Assistant to support the accounting and administrative operations of five related companies.
The successful candidate will manage day-to-day bookkeeping using separate QuickBooks Online files, including accounts payable, accounts receivable, invoicing, collections, reconciliations, WSIB reporting, and month-end preparation. This position also provides general office support and occasional overflow telephone coverage.
Payroll is processed by management. This role is responsible for reconciling payroll transactions.
Key Responsibilities
Bookkeeping and Accounting
- Maintain accurate records for five companies using QuickBooks Online.
- Manage accounts payable and accounts receivable.
- Process supplier invoices and prepare payments for approval.
- Prepare customer invoices and apply payments to customer accounts.
- Reconcile five bank accounts, three credit cards, and biweekly payroll transactions.
- Prepare journal entries, accruals, and month-end reconciliations.
- Process deposits and record cheque, cash, electronic, and credit card payments.
- Prepare accounting records and supporting documents for the external accounting firm.
- Assist with month-end and year-end financial preparation.
- Monitor accounts receivable aging and follow up on overdue accounts.
- Send statements, payment reminders, and invoice copies.
- Document customer payment commitments and account disputes.
- Complete WSIB reporting and remittances.
- Maintain organized financial and compliance records.
- Provide general administrative support to management and other departments.
- Answer overflow calls and provide telephone coverage when required.
- Respond to general emails and business correspondence.
- Maintain electronic and physical filing systems.
- Prepare spreadsheets, reports, letters, and other documents.
- Coordinate mail, couriers, office supplies, and general office requirements.
- Three to five years of Canadian bookkeeping experience.
- Postsecondary education in accounting, bookkeeping, finance, business administration, or a related field.
- Strong QuickBooks Online experience.
- Experience with accounts payable, accounts receivable, invoicing, collections, and account reconciliations.
- Understanding of journal entries, accruals, and month-end procedures.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Strong attention to detail and organizational skills.
- Ability to work independently and manage multiple priorities.
- Professional written and verbal communication skills in English.
- Ability to handle confidential financial and employee information.
- Experience maintaining accounting records for multiple related companies.
- Experience with WSIB reporting.
- Experience in construction, manufacturing, building materials, transportation, or a related industry.
- Experience working with an external accounting firm.
- Assist management with accounting and administrative projects.
- Recommend improvements to bookkeeping, collections, and office procedures.
- Provide administrative coverage during employee absences or staffing shortages.
- Perform other reasonable duties supporting the company’s accounting and administrative operations.
- $30.00 to $34.00 per hour, based on experience.
- Overtime pay when applicable.
- Performance-based bonus opportunity.
- Extended health, dental, and vision care.
- Life and disability insurance.
- RRSP matching.
- Paid vacation and statutory holidays.
- On-site parking.
- Monday to Friday.
- Approximately 40 to 44 hours per week.
- Occasional overtime may be required during seasonal peaks and financial preparation periods.
- In-person position in 541 Commissioners St. Toronto, Ontario M4M 1A5.
- Applicants must be able to commute reliably or relocate before starting work.
Please submit your resume outlining your QuickBooks Online, bookkeeping, accounts payable, accounts receivable, collections, reconciliation, and administrative experience.
We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
Expected Start Date: November 2, 2026
More about this job
Responsibilities
Maintain bookkeeping records for five related companies, including payables, receivables, invoicing, collections, reconciliations, WSIB reporting, and month-end preparation. Provide general administrative and office support, maintain records, and assist management and the external accounting firm.
Requirements
Requires three to five years of Canadian bookkeeping experience, postsecondary education in a relevant field, and strong QuickBooks Online skills. Candidates should have experience with accounting processes and Microsoft Office, strong organizational and communication skills, and the ability to work independently while handling confidential information.
Skills
- QuickBooks Online
- Bookkeeping
- Accounts Payable
- Accounts Receivable
- Invoicing
- Collections
- Account Reconciliation
- Journal Entries
- Accruals
- Month-End Procedures
- WSIB Reporting
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Financial Recordkeeping
- Administrative Support
Benefits
- Overtime Pay
- Performance-Based Bonus
- Extended Health Insurance
- Dental Insurance
- Vision Care
- Life Insurance
- Disability Insurance
- RRSP Matching
- Paid Vacation
- Statutory Holidays
- On-Site Parking
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Administrative
- Construction
Keywords
- QuickBooks Online
- Accounts Payable
- Accounts Receivable
- Invoicing
- Collections
- Bank Reconciliation
- Credit Card Reconciliation
- Payroll Reconciliation
- Journal Entries
- Accruals
- Month-End Preparation
- Year-End Preparation
- WSIB Reporting
- WSIB Remittances
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Financial Records
- External Accounting Firm
- Customer Statements
- Payment Reminders
- Electronic Filing
- Physical Filing
- Office Administration
- Construction
- Manufacturing
- Building Materials
- Transportation