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The ML Group

Bookkeeper / Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Working hours: 40 to 44 hours per week
Posting language: English
Posted: Oct 8, 2026

Original job description

Location: Toronto, ON M4M 1A5

Job Type: Full-time, Permanent

Pay: $32.00 to $36.00 per hour

Schedule: Monday to Friday, 40 to 44 hours per week

Work Location: In person

Position Overview

ML Group is looking for an experienced and dependable Bookkeeper / Administrative Assistant to support the accounting and administrative operations of five related companies.

The successful candidate will manage day-to-day bookkeeping using separate QuickBooks Online files, including accounts payable, accounts receivable, invoicing, collections, reconciliations, WSIB reporting, and month-end preparation. This position also provides general office support and occasional overflow telephone coverage.

Payroll is processed by management. This role is responsible for reconciling payroll transactions.

Key Responsibilities

Bookkeeping and Accounting

Maintain accurate records for five companies using QuickBooks Online.
Manage accounts payable and accounts receivable.
Process supplier invoices and prepare payments for approval.
Prepare customer invoices and apply payments to customer accounts.
Reconcile five bank accounts, three credit cards, and biweekly payroll transactions.
Prepare journal entries, accruals, and month-end reconciliations.
Process deposits and record cheque, cash, electronic, and credit card payments.
Prepare accounting records and supporting documents for the external accounting firm.
Assist with month-end and year-end financial preparation.

Collections and Compliance

Monitor accounts receivable aging and follow up on overdue accounts.
Send statements, payment reminders, and invoice copies.
Document customer payment commitments and account disputes.
Complete WSIB reporting and remittances.
Maintain organized financial and compliance records.

Administration

Provide general administrative support to management and other departments.
Answer overflow calls and provide telephone coverage when required.
Respond to general emails and business correspondence.
Maintain electronic and physical filing systems.
Prepare spreadsheets, reports, letters, and other documents.
Coordinate mail, couriers, office supplies, and general office requirements.

Qualifications

Three to five years of Canadian bookkeeping experience.
Postsecondary education in accounting, bookkeeping, finance, business administration, or a related field.
Strong QuickBooks Online experience.
Experience with accounts payable, accounts receivable, invoicing, collections, and account reconciliations.
Understanding of journal entries, accruals, and month-end procedures.
Proficiency in Microsoft Excel, Word, and Outlook.
Strong attention to detail and organizational skills.
Ability to work independently and manage multiple priorities.
Professional written and verbal communication skills in English.
Ability to handle confidential financial and employee information.

Preferred

Experience maintaining accounting records for multiple related companies.
Experience with WSIB reporting.
Experience in construction, manufacturing, building materials, transportation, or a related industry.
Experience working with an external accounting firm.

Additional Responsibilities

Assist management with accounting and administrative projects.
Recommend improvements to bookkeeping, collections, and office procedures.
Provide administrative coverage during employee absences or staffing shortages.
Perform other reasonable duties supporting the company’s accounting and administrative operations.

Compensation And Benefits

$30.00 to $34.00 per hour, based on experience.
Overtime pay when applicable.
Performance-based bonus opportunity.
Extended health, dental, and vision care.
Life and disability insurance.
RRSP matching.
Paid vacation and statutory holidays.
On-site parking.

Schedule and Location

Monday to Friday.
Approximately 40 to 44 hours per week.
Occasional overtime may be required during seasonal peaks and financial preparation periods.
In-person position in 541 Commissioners St. Toronto, Ontario M4M 1A5.
Applicants must be able to commute reliably or relocate before starting work.

How to Apply

Please submit your resume outlining your QuickBooks Online, bookkeeping, accounts payable, accounts receivable, collections, reconciliation, and administrative experience.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Expected Start Date: November 2, 2026

Apply About employer

More about this job

Responsibilities

Maintain bookkeeping records for five related companies, including payables, receivables, invoicing, collections, reconciliations, WSIB reporting, and month-end preparation. Provide general administrative and office support, maintain records, and assist management and the external accounting firm.

Requirements

Requires three to five years of Canadian bookkeeping experience, postsecondary education in a relevant field, and strong QuickBooks Online skills. Candidates should have experience with accounting processes and Microsoft Office, strong organizational and communication skills, and the ability to work independently while handling confidential information.

Skills

QuickBooks Online
Bookkeeping
Accounts Payable
Accounts Receivable
Invoicing
Collections
Account Reconciliation
Journal Entries
Accruals
Month-End Procedures
WSIB Reporting
Microsoft Excel
Microsoft Word
Microsoft Outlook
Financial Recordkeeping
Administrative Support

Benefits

Overtime Pay
Performance-Based Bonus
Extended Health Insurance
Dental Insurance
Vision Care
Life Insurance
Disability Insurance
RRSP Matching
Paid Vacation
Statutory Holidays
On-Site Parking

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Accounts Payable
Accounts Receivable
Invoicing
Collections
Bank Reconciliation
Credit Card Reconciliation
Payroll Reconciliation
Journal Entries
Accruals
Month-End Preparation
Year-End Preparation
WSIB Reporting
WSIB Remittances
Microsoft Excel
Microsoft Word
Microsoft Outlook
Financial Records
External Accounting Firm
Customer Statements
Payment Reminders
Electronic Filing
Physical Filing
Office Administration
Construction
Manufacturing
Building Materials
Transportation

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