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Added 7 mins ago
M
Administrative Assistant
Maquise
ON · Mississauga, ON
- Full-time
Now, if you were to come on board as our Administrative Assistant, we'd ask you to do the following for us:
Added 7 mins ago
O
Anti-Money Laundering (AML) Student
OLG
Sault Ste. Marie, ON · Toronto, ON · Foster Drive Office
- Full-time
Experience with data analysis tools such as Power BI, SQL, Tableau, or other reporting tools is considered an asset.
Added 7 mins ago
MM
Counsel
Marsh McLennan
Toronto, ON
- Full-time
…software development and licensing agreements, vendor agreements, data processing addenda, collaboration agreements, and other legal…
Added 7 mins ago
M
HR Technology Solutions Manager
McKesson
Mississauga, ON
- Full-time
Consider integrations, data, security, identity, downstream impacts, supportability, and cost when evaluating solutions.
Added 7 mins ago
M
Sr. Manager, Workforce Readiness
McKesson
Mississauga, ON
- Full-time
Data-Driven Decision Making: Defines and presents change success metrics, OKRs, and adoption KPIs to support evidence-based decisions.
Added 7 mins ago
Future Field Leader Trainee
UFA Co-operative Ltd.
Airdrie, AB · Edmonton, AB · Lethbridge, AB · AB · Red Deer County, AB
Successful completion of the program helps prepare participants for future leadership opportunities, including Assistant Store Manager, Yard Manager, and other field leadership roles.…
Added 10 mins ago
C
Executive assistant
Corinex
Vancouver, BC
- From $90,000 CAD / year
- Full-time
- On-site
Added 22 mins ago
D
Team Lead - Health Services
Dynacare
Toronto, ON
- Contract
…You will be required to perform the duties of a Laboratory Assistant including obtaining blood samples and other specimens from patients for diagnostic…
Added 22 mins ago
D
Lab Assistant
Dynacare
Amherstview, ON · Belleville, ON · Cannington, ON · Kingston, ON · Northbrook, ON · Peterborough, ON · Port Hope, ON · Port Perry, ON
- Part-time
As a Laboratory Assistant - FLOAT, you are responsible for obtaining quality blood samples and other specimens from patients, as well as conducting other patient tests, all in keeping with…
Added 22 mins ago
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Lab Assistant
Dynacare
Kingston, ON
- Contract
As a Laboratory Assistant, you are responsible for obtaining quality blood samples and other specimens from patients, as well as conducting other patient tests, all in keeping with…
Added 22 mins ago
CI
Wind Turbine Technician
Capstone Infrastructure Corporation
Goulais River, ON
- $30 to $38 CAD / hour
- Full-time
…turbine equipment. Documents tasks where required and enters data into the company maintenance management…
Added 22 mins ago
PR
Operations & Administrative Coordinator – Assistant to the Director of Operations
PureGard Repellents
Blockhouse, NS
- Full-time
PureGard is seeking an organized, dependable assistant to support its Director of Operations. This role takes ownership of routine administrative, purchasing, shipping coordination and…
Added 22 mins ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 52 mins ago
C
Administrative Assistant / Office Administrator - Bank/Finance
Collabera
Toronto, ON
- $19 to $20 CAD / hour
- Contract
Compute, record, and proofread data and other information, such as records or reports.
Added 1 hour ago
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Administrative assistant
Harvey's
Saint-Georges, QC
- From $17.5 CAD / hour
- Full-time
- On-site
Compile data, statistics and other information
Added 1 hour ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Repentigny, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 1 hour ago
C
Senior AI Developer - AI Agents
Cerence
Montreal, QC
- Full-time
Un bon modèle ne suffit pas, à lui seul, à créer un bon assistant. Il faut bâtir l’agent qui l’entoure - la couche qui détermine ce que le conducteur voulait dire, appelle la bonne fonction…
Added 1 hour ago
C
Senior AI Developer - AI Agents
Cerence
Montreal, QC
- Full-time
Un bon modèle ne suffit pas, à lui seul, à créer un bon assistant. Il faut bâtir l’agent qui l’entoure - la couche qui détermine ce que le conducteur voulait dire, appelle la bonne fonction…
Added 1 hour ago
GB
Administrative assistant
Groupe Baribeau, Côté, Boisvert, Gestion privée de patrimoine
Montréal, QC
- From $71,000 CAD / year
- Full-time
- On-site
Compile data, statistics and other information
Added 1 hour ago
M
Inventory Control Intern- Winter 2027
McKesson
Edmonton, AB
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 1 hour ago
BU
Laboratory Supervisor, Engineering
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Added 1 hour ago
Uncertified Laboratory Assistant - LHSC (Trainee) - March 2027 Intake
Dynacare
Kelowna, BC · Penticton, BC · Vernon, BC
Laboratory Assistant – Student Trainee Program
Added 1 hour ago
D
Lab Assistant
Dynacare
Peterborough, ON
- Contract
As a Laboratory Assistant - FLOAT, you are responsible for obtaining quality blood samples and other specimens from patients, as well as conducting other patient tests, all in keeping with…
Added 1 hour ago
D
Lab Assistant
Dynacare
Peterborough, ON
- Contract
As a Laboratory Assistant, you are responsible for obtaining quality blood samples and other specimens from patients, as well as conducting other patient tests, all in keeping with…
Added 1 hour ago
SQ
Director, Domain Enterprise Architect, Technology Modernization and Cloudification
Sunlife Québec
Montreal, QC
- Full-time
Reporting to the Assistant Vice President, Enterprise Architecture, Core Platforms, the Director, Domain Enterprise Architect, Technology Modernization and Cloudification leads the…

The Ottawa Hospital

Administrative Assistant 1

Ottawa, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

About The Ottawa Hospital

Inspired by research and driven by compassion!

The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.

From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking solutions to the most complex health-care challenges while continually engaging with the community to support our vision for better patient care.

Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.

Position Information

The Ontario Lung Screening Program's (OLSP) Administrative Assistant 1 is responsible for performing a full range of clerical and administrative support services to assist the OLSP clinical team in assessing, triaging, and scheduling participants for this regional screening program. Responsibilities include data entry, preparing and filing correspondence, scheduling appointments, answering or redirecting incoming communications, taking messages, maintaining records in Epic and other relevant programs, and faxing.

Rotation/Shifts

Days, 8 hour shifts.

For information purposes only - The Hospital reserves the right to change.

Basic Requirements

Post-Secondary Diploma in a Secretarial Program or an equivalent combination of education and experience;
Two (2) years related clerical experience;
Intermediate Word;
Intermediate Excel;
Computer literacy;
Attention to detail;
Tact, judgment, and initiative;
Excellent interpersonal and communication skills;
Eligible to work in Canada;
Proficiency in English and French - oral expression (advanced level) and comprehension (advanced level).

Language proficiency requirements are based on the nature of the position and the level of interaction with French and English-speaking clients.

Preferred Qualifications

Experience with Epic;
Experience with pre-hospital health care, documentation and data management.

What You Can Expect From Us

The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.

We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.

The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.

Interested? Apply today!

If you are passionate about what you do, motivated by improving the health of the community, excited by leading-edge medical technology, and as committed to excellence, quality and patient safety as we are, we would like to hear from you. Please submit an on-line application for the position you are interested in. We thank all those who apply but only those selected for further consideration will be contacted.

The Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.

Apply About employer

More about this job

Responsibilities

Provide clerical and administrative support to the Ontario Lung Screening Program clinical team, including data entry, preparing and filing correspondence, and scheduling participants. Handle incoming communications, take messages, maintain records in Epic and other programs, and send faxes.

Requirements

Requires a post-secondary diploma in a secretarial program or equivalent education and experience, plus two years of related clerical experience. Applicants need intermediate Word and Excel skills, strong computer literacy and interpersonal communication, attention to detail, tact, judgment, initiative, eligibility to work in Canada, and advanced spoken and comprehension proficiency in both English and French.

Skills

Clerical Support
Administrative Support
Data Entry
Appointment Scheduling
Correspondence Preparation
Records Management
Epic
Microsoft Word
Microsoft Excel
Computer Literacy
Attention To Detail
Tact And Judgment
Initiative
Interpersonal Communication
English Language Proficiency
French Language Proficiency

Benefits

Defined Benefit Pension Plan
Insurance Protection
Product And Service Discounts
Health And Wellness Resources
Personal And Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Ontario Lung Screening Program
Clerical Support
Administrative Support
Data Entry
Correspondence
Appointment Scheduling
Incoming Communications
Message Taking
Records Management
Epic
Microsoft Word
Microsoft Excel
Computer Literacy
Faxing
Clinical Team
Health Care
Patient Screening
Participant Triage
English
French

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