Jobs in Canada

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Added 13 mins ago
MA
Country Manager, Indochina
Malaysia Airlines
AB · Alberta, Canada
- Full-time
Bachelor’s degree in Business Administration, Marketing, Aviation Management, or a related field (Master’s degree preferred).
Added 13 mins ago
TO
Administrative Assistant - Gastroenterology
The Ottawa Hospital
Ottawa, ON
- Full-time
…direction of the attending physician(s) and assures proper office administration, assists with coordinating clinic schedules for the supervising physician(s) and providing support for the…
Added 13 mins ago
TO
Program Administrator II
The Ottawa Hospital
Ottawa, ON
- Full-time
…role offers an exciting opportunity to utilize your skills in administration in a collaborative environment and supporting the medical leaders of tomorrow. You will be reporting to the…
Added 13 mins ago
C
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- Full-time
…supporting workplace events to managing visitor services and office administration, you'll help create a seamless, hospitality-driven environment that reflects CBRE's commitment to…
Added 44 mins ago
FA
Operations Supervisor
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- Full-time
…candidates for the position of Grounds Worker within the Division of Administration, Support Services. Grounds Workers are assigned a 40 - hour work week. Current starting salary is between…
Added 44 mins ago
NB
Associate
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- Full-time
At least one year of relevant experience in a related field such as banking operations, customer service, or administration
Added 44 mins ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Full-time
…Agonist Treatment (P-OAT) Training Program and contributes to the administration of Continuing Pharmacy Professional Development (CPPD) educational programs and operations. The position…
Added 1 hour ago
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Added 1 hour ago
LH
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Added 1 hour ago
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Licensed Practical Nurse - Acute Care and Obstetrics
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Added 1 hour ago
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…of practice as a LPN (including IV certification, medication…
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Administrative Support V
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- Full-time
Completion of post-secondary education (e.g. certificate in office or business administration).
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YR
Financial Analyst
York Region (The Regional Municipality of York)
Newmarket, ON
- Contract
Successful completion of a University Degree in Business Administration, Accounting, Finance or a related program.
Added 1 hour ago
AH
Unit Clerk
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- Part-time
Added 1 hour ago
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Licensed Practical Nurse - Emergency
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Candidates must have completed the Medication Administration via Central Line module (CVC, PICC, or IVAD) within the CLPNA Restricted Activities and Advanced Authorizations framework.…

The Ottawa Hospital

Program Administrator II

Ottawa, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 11, 2026
Experience: 5-7 Years recent related experience in administration;
Posting language: English
Posted: Nov 11, 2026

Original job description

Position Information

Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Temporary Full-Time Program Administrator II for the Medical Education Program. This role offers an exciting opportunity to utilize your skills in administration in a collaborative environment and supporting the medical leaders of tomorrow. You will be reporting to the Manger, Medical Education Programs, and work closely with medical trainees and Program Administrators within the Department of Medicine.

Rotation/Shifts

Days, 8 hour shifts.

For information purposes only - The Hospital reserves the right to change.

Responsibilities

Be the primary administrative point of contact for the training program(s) for medical trainees, other program administrators, and external partners and governing bodies;
Liaise with the Program Administrators and the Lead Residents to facilitate a program specific orientation for all new trainees;
Liaise and support the medical trainees regarding the us e of internal systems and processes including call schedules, teaching schedules, block rotations and OSCEs;
Accept and provide wellness resources to medical trainees;
Contributes to the administrative preparation for internal and external reviews and accreditation;
Organizes, reports and documents, arrange meetings and provides support to action recommendations from accreditation;
Organize, prepare, collect data, and edit the Canadian Accreditation Management System (CanAMS) ensuring accuracy;
Organize, coordinate and support the CaRMS, including recruitment, file reviews, results, match activities;
Maintain and update the SharePoint site for the Office of Education and Training;
Support the planning, preparation, and execution of Department of Medicine (DOM) Education Program events.

Basic Requirements

Postsecondary degree in a related discipline or an equivalent combination of education and work experience;
5-7 Years recent related experience in administration;
Experience working in an academic or medical environment/ or medical education and training is strongly preferred;
Knowledge of MS Office with intermediate skills in Word, Outlook, and Excel;
Experience working with SharePoint;
Knowledge of the academic process, including scheduling, management of student reports, and evaluation systems;
Knowledge of medical education programs, The Royal College of Physicians and Surgeons, the College of Family Physicians of Canada, and Accreditation standards, and PARO regulations;
Knowledge and/or experience with Hospital processes and policies as well as professional licensing bodies and associations;
Experience creating and maintaining schedules and using electronic scheduling software is preferred;
Strong interpersonal skills to foster community with trainees as first part of contact;
Excellent organizational, planning, and problem-solving skills;
Ability to handle highly sensitive and confidential information;
Initiative, dedication, tact and diplomacy;
Proficiency in technology related to medical education, including CanAMS, WebEx, One45 and Elentra is considered an asset;
Proficiency speaking and comprehending both English and French (B+) is an asset;

The Ottawa Hospital uses a 5-level language proficiency scale to define the required level of language skills in English and in French for positions at the Hospital, and to evaluate job candidate language skills. Language proficiency requirements are based on the nature of the position at the level of interaction with French and English speaking clients. Click here for additional information on The Ottawa Hospital's language proficiency levels.

Interested? Apply today!

If you are passionate about what you do, motivated by improving the health of the community, excited by leading-edge medical technology, and as committed to excellence, quality and patient safety as we are, we would like to hear from you. To apply for this exciting opportunity, please forward your resume and cover letter, quoting the corresponding position title, by email at domcareers@toh.ca . We thank all those who apply but only those selected for further consideration will be contacted.

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More about this job

Responsibilities

Serve as the primary administrative contact for medical trainees, program administrators, and external partners, supporting orientation, schedules, internal systems, and trainee wellness resources. Coordinate accreditation activities and documentation, CanAMS data, CaRMS recruitment and match processes, SharePoint updates, and Department of Medicine education events.

Requirements

Requires a postsecondary degree in a related discipline or equivalent education and experience, plus 5–7 years of recent administrative experience; academic, medical, or medical education experience is strongly preferred. Candidates should have intermediate Microsoft Office and SharePoint skills, knowledge of academic and medical accreditation processes, strong organizational and interpersonal abilities, and the capacity to handle confidential information; English and French proficiency is an asset.

Skills

Program Administration
Medical Education
Scheduling
Accreditation Support
CaRMS Coordination
Data Collection and Reporting
SharePoint
Microsoft Word
Microsoft Outlook
Microsoft Excel
Confidential Information Handling
Interpersonal Communication
Organization and Planning
Problem-Solving
Event Coordination
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Medical Education
Program Administration
Medical Trainees
Program Orientation
Call Schedules
Teaching Schedules
Block Rotations
OSCEs
Accreditation
Canadian Accreditation Management System
CanAMS
CaRMS
Recruitment
Match Activities
SharePoint
Microsoft Office
Microsoft Word
Microsoft Outlook
Microsoft Excel
Electronic Scheduling Software
One45
Elentra
WebEx
Royal College of Physicians and Surgeons of Canada
College of Family Physicians of Canada
PARO Regulations
Confidential Information
Medical Education Events

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Jobs in Canada