Jobs in Canada

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Added 7 mins ago
MF
Funding and Data Officer
McConnell Foundation
Toronto, ON
- Full-time
Candidates must be based in Toronto, Ontario · Hybrid – Must reside within Canada
Added 7 mins ago
II
Quality Engineer
Intero Integrity
Toronto, ON
- Full-time
Drive efficiencies in production and help define maintenance plans for our tools, together with the Production & Reliability team.
Added 7 mins ago
GM
Digital Media Specialist
Gaulin Media
Balzac, AB
- Full-time
…meaningfully to a vibrant community. Our valued and diverse team of 500+ employees are provided with the same concern, respect, and caring attitude as the over 40,000 people who call Rocky…
Added 22 mins ago
TO
Program Administrator II
The Ottawa Hospital
Ottawa, ON
- Full-time
Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Temporary Full-Time Program Administrator II for the Medical Education Program. This role…
Added 22 mins ago
A
Solutions Architect / Solutions Engineer- Payments
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Toronto, ON
- Full-time
This role can be based in SF, NYC, Seattle or Toronto (3 days in office), with implementation coverage across the US
Added 22 mins ago
A
Implementation Manager - Embedded Finance
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Toronto, ON
- Full-time
This role can be based in SF, NYC, Seattle or Toronto (with 3 days in office requirement)
Added 53 mins ago
YS
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Direct supervisors: Reproductive Health Manager, MHPSS Manager and field health staff (including field-based health managers, officers and mobile health team leaders)
Added 53 mins ago
NB
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Added 53 mins ago
NB
Senior Director Account Opening
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Lead account opening and document management activities serving NBF/1859 and NBDB, ensuring overall performance, quality and compliance with service agreements
Added 53 mins ago
NB
Senior Data Scientist
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Montreal, QC
- Full-time
Serve as a team lead and expert for colleagues, internal and
Added 53 mins ago
Senior Regional Marketing Manager, North America (Hybrid)
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Toronto, ON
…supported by a best-in-class customer success and change management team. With more than 3 million licensed users and 13,000+ business customers across 157 countries, we serve 67% of the…
Added 1 hour ago
DO
Financial Operations Manager
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- Full-time
As Financial Operations Manager, you will lead a team delivering accurate, timely financial services and provide expert strategic and technical advice to senior leaders and stakeholders.…
Added 1 hour ago
AH
Primary Care Paramedic
Alberta Health Services
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- Full-time
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Added 1 hour ago
AH
Medical Radiation Technologist II
Alberta Health Services
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- Part-time
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Added 1 hour ago
AH
Registered Nurse
Alberta Health Services
Three Hills, AB
- Part-time
…balance varying patient acuity levels and priorities within a team environment. In this rural community you will serve a diverse patient population with a continual focus on the AHS Patient…
Added 1 hour ago
AH
Advanced Care Paramedic
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Grande Prairie, AB
- Full-time
…joining EHS, you become part of a high-performing and supportive team committed to exceptional patient care. In addition to competitive compensation and flexible benefits, a Remote…
Added 1 hour ago
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Advanced Care Paramedic
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Calgary, AB
- Full-time
…airway adjuncts, and delivering electrical therapy. You may also lead the ALS team in providing clinical care during patient transport or at emergency scenes. You will support the readiness…
Added 2 hours ago
LH
Physiotherapist
Lifemark Health Group
Trenton, ON
- $36.92 to $54.14 CAD / hour
- Full-time
…life well. With a national network of over 325 clinics and a team of 6,000 passionate professionals, we provide comprehensive care with a local touch. Our team of dedicated professionals,…
Added 2 hours ago
LH
Director, Technology Delivery and Enablement
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- $130,000 to $160,000 CAD / year
- Full-time
This is a hybrid position, with four days per week in the office and one day remote
Added 2 hours ago
MI
Senior Controls Engineer
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- Full-time
Added 2 hours ago
CG
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Collingwood, ON
- Full-time
Love helping other nurses learn and grow? We want you on our team!
Added 2 hours ago
TC
Brand Manager
The Clorox Company
Brampton, ON · The Clorox Company of Canada-Head Office
- Full-time
…positive impact on consumers, communities, and teammates. Join our team.…
Added 2 hours ago
Controller
Dentons
Toronto, ON · Ottawa, ON · Montreal, QC · Vancouver, BC · Edmonton, AB · Calgary, AB
The Financial Controller also serves as the business partner with our Financial Systems team for Elite 3E and other financial systems as applicable, ensuring effective utilization,…
Added 3 hours ago
RB
Regional Vice President - Integrated Markets - Fraser Valley
Royal Bank of Canada
Langley (District), BC · LANGLEY, British Columbia
- Full-time
As the Regional Vice President, you will lead and develop a team of sales and service professionals to support client retention, acquisition and growth, providing superior customer service…
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Lillooet, BC
- Full-time
The First Nations Health Authority is a diverse and transformational health organization of professional, innovative, and dedicated team members and leaders.

The Ottawa Hospital

Program Administrator II

Ottawa, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 11, 2026
Experience: 5-7 Years recent related experience in administration;
Posting language: English
Posted: Nov 11, 2026

Original job description

Position Information

Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Temporary Full-Time Program Administrator II for the Medical Education Program. This role offers an exciting opportunity to utilize your skills in administration in a collaborative environment and supporting the medical leaders of tomorrow. You will be reporting to the Manger, Medical Education Programs, and work closely with medical trainees and Program Administrators within the Department of Medicine.

Rotation/Shifts

Days, 8 hour shifts.

For information purposes only - The Hospital reserves the right to change.

Responsibilities

Be the primary administrative point of contact for the training program(s) for medical trainees, other program administrators, and external partners and governing bodies;
Liaise with the Program Administrators and the Lead Residents to facilitate a program specific orientation for all new trainees;
Liaise and support the medical trainees regarding the us e of internal systems and processes including call schedules, teaching schedules, block rotations and OSCEs;
Accept and provide wellness resources to medical trainees;
Contributes to the administrative preparation for internal and external reviews and accreditation;
Organizes, reports and documents, arrange meetings and provides support to action recommendations from accreditation;
Organize, prepare, collect data, and edit the Canadian Accreditation Management System (CanAMS) ensuring accuracy;
Organize, coordinate and support the CaRMS, including recruitment, file reviews, results, match activities;
Maintain and update the SharePoint site for the Office of Education and Training;
Support the planning, preparation, and execution of Department of Medicine (DOM) Education Program events.

Basic Requirements

Postsecondary degree in a related discipline or an equivalent combination of education and work experience;
5-7 Years recent related experience in administration;
Experience working in an academic or medical environment/ or medical education and training is strongly preferred;
Knowledge of MS Office with intermediate skills in Word, Outlook, and Excel;
Experience working with SharePoint;
Knowledge of the academic process, including scheduling, management of student reports, and evaluation systems;
Knowledge of medical education programs, The Royal College of Physicians and Surgeons, the College of Family Physicians of Canada, and Accreditation standards, and PARO regulations;
Knowledge and/or experience with Hospital processes and policies as well as professional licensing bodies and associations;
Experience creating and maintaining schedules and using electronic scheduling software is preferred;
Strong interpersonal skills to foster community with trainees as first part of contact;
Excellent organizational, planning, and problem-solving skills;
Ability to handle highly sensitive and confidential information;
Initiative, dedication, tact and diplomacy;
Proficiency in technology related to medical education, including CanAMS, WebEx, One45 and Elentra is considered an asset;
Proficiency speaking and comprehending both English and French (B+) is an asset;

The Ottawa Hospital uses a 5-level language proficiency scale to define the required level of language skills in English and in French for positions at the Hospital, and to evaluate job candidate language skills. Language proficiency requirements are based on the nature of the position at the level of interaction with French and English speaking clients. Click here for additional information on The Ottawa Hospital's language proficiency levels.

Interested? Apply today!

If you are passionate about what you do, motivated by improving the health of the community, excited by leading-edge medical technology, and as committed to excellence, quality and patient safety as we are, we would like to hear from you. To apply for this exciting opportunity, please forward your resume and cover letter, quoting the corresponding position title, by email at domcareers@toh.ca . We thank all those who apply but only those selected for further consideration will be contacted.

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More about this job

Responsibilities

Serve as the primary administrative contact for medical trainees, program administrators, and external partners, supporting orientation, schedules, internal systems, and trainee wellness resources. Coordinate accreditation activities and documentation, CanAMS data, CaRMS recruitment and match processes, SharePoint updates, and Department of Medicine education events.

Requirements

Requires a postsecondary degree in a related discipline or equivalent education and experience, plus 5–7 years of recent administrative experience; academic, medical, or medical education experience is strongly preferred. Candidates should have intermediate Microsoft Office and SharePoint skills, knowledge of academic and medical accreditation processes, strong organizational and interpersonal abilities, and the capacity to handle confidential information; English and French proficiency is an asset.

Skills

Program Administration
Medical Education
Scheduling
Accreditation Support
CaRMS Coordination
Data Collection and Reporting
SharePoint
Microsoft Word
Microsoft Outlook
Microsoft Excel
Confidential Information Handling
Interpersonal Communication
Organization and Planning
Problem-Solving
Event Coordination
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Medical Education
Program Administration
Medical Trainees
Program Orientation
Call Schedules
Teaching Schedules
Block Rotations
OSCEs
Accreditation
Canadian Accreditation Management System
CanAMS
CaRMS
Recruitment
Match Activities
SharePoint
Microsoft Office
Microsoft Word
Microsoft Outlook
Microsoft Excel
Electronic Scheduling Software
One45
Elentra
WebEx
Royal College of Physicians and Surgeons of Canada
College of Family Physicians of Canada
PARO Regulations
Confidential Information
Medical Education Events

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Work requirements

Jobs in Canada