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Added 4 hours ago
T
On-Site Event Coordinator
Techo-Bloc
Longueuil, QC · Saint-Hubert, Quebec
- Contract
Setup and teardown: Lead and take part in installing furniture, signage, AV and branded elements, then make sure everything is packed and accounted for at the end
Added 13 hours ago
Marketing Specialist
Cosmetic Physician Partners
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…agency partners, and acting as the senior marketing voice in front of clinic leadership. This role is based in Montreal and works across our US clinic…
Added 14 hours ago
KT
310s Automotive Service Technician
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- Full-time
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Added 18 hours ago
UG
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- Full-time
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Added 1 day ago
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Added 1 day ago
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Added 1 day ago
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general construction labourer
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Added 1 day ago
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Added 1 day ago
AT
Class 1 Truck Driver
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…of our Arrow family in Grande Prairie, Alberta. As an Arrow driver, you will be hauling wood fibre locally in B train trailers. Wood fibre is mainly comprised of wood chips, but we also…
Added 1 day ago
RH
Product Manager
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- $80,000 to $95,000 CAD / year
- Full-time
This is a newly created role due to company growth and will focus primarily on the front end of product development and product definition. The position works closely with customers as well…
Added 1 day ago
O
Mechanical Apprentice
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- Full-time
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Added 1 day ago
B
Civil Engineer – Senior Level (Hybrid)
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…multidisciplinary design projects (including conceptual, feasibility, front-end, and detailed design stages); regular client communication and interface; working with clients and staff to…
Added 1 day ago
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Added 2 days ago
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Added 2 days ago
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Added 2 days ago
KT
Heavy Duty Technician Journeyperson
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Added 2 days ago
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Registered Nurse - Rockwood Terrace (Temporary, Full-Time)
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Added 2 days ago
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Added 2 days ago
TO
Regional Coordinator
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Pembroke, ON
- Full-time
Settle credit card payments machine at end of day (if applicable), working closely
Added 2 days ago
T
On-Site Event Coordinator
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Contract
Setup and teardown: Lead and take part in installing furniture, signage, AV and branded elements, then make sure everything is packed and accounted for at the end
Added 2 days ago
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Added 2 days ago
EI
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Added 2 days ago
CC
autobody technician - collision
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Added 2 days ago
MC
Estimator / Project Manager – Commercial Construction
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The Ottawa Real Estate Board

Regional Coordinator

Pembroke, ON, Canada

$53,900K - $63,500K CAD · Full-time

Apply About employer

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Job details

Pay: $53,900K - $63,500K CAD
Job type: Full-time
Apply by: Dec 6, 2026
Experience: Minimum 1-3 years’ experience at Reception or Front Desk.
Posting language: English
Posted: Nov 6, 2026

Original job description

Summary

This role is in-office at the Pembroke location 5 days a week, with 1 day per month mandatory

in the Ottawa office location (1826 Woodward Drive), for the all-staff meeting.

The Regional Coordinator is the first point of contact for members and visitors at the 545

Pembroke St. W office in Renfrew County.

Reporting to the Manager Professional Standards and Compliance, the Coordinator

supports the day-to-day operations of the Pembroke office and triages member questions

and concerns in person, by phone, and by email. The role assists with electronic lock box

services, payments, supplies, MLS® and general inquiries, connecting Members with the

appropriate staff when additional support is required.

The Coordinator also supports MLS® data integrity and compliance by monitoring the Data

Compliance System, auditing MLS® Listings, and responding to Member inquiries. The Coordinator provides administrative, operational, committee, regional/local events, and

facilities support as required.

Duties and Responsibilities

Office Support (15%)

Support day-to-day operations at the Renfrew County Office.
Provide superior customer service to members in-person at the Renfrew County
office.
Respond to telephone inquiries and emails, forwarding them as needed to
appropriate staff members.
Process incoming and outgoing courier packages and mail.
Settle credit card payments machine at end of day (if applicable), working closely
with Finance and Membership teams to ensure coordination and collaboration in
the processing of member payments and responses to member queries around
billing.
Local point person for electronic lock box program, including setting up new
members, programming iBoxes and attaching to members’ file, ownership
transfers, problem resolution and advisory services to members.
Secure building accessibility; unlock front door at beginning of the business day and
ensure all facilities and doors are locked daily at 4:30 p.m. (end of business day).

MLS® Listing Accuracy and Professional Standards (75%)

Assist Professional Standards and Compliance team in monitoring OREB’s Data.
Compliance system (DCS) and its processes to ensure the integrity of the data contained therein, follow-up to ensure errors are corrected within the allotted time.
Receive and respond knowledgeably, courteously, and immediately, to all emails that come through the DCS System’s DataChecker email.
Collaborate with the Professional Standards Department to determine the point at which a Listing Rep must be referred to the Professional Standards for noncompliance.
Audit MLS® Listings daily as per PropTx MLS® rules and policies to confirm that the information in the MLS® System matches the information in the Listing Agreement.

Other Duties (10%)

As required, work closely with the Executive Office, to support the Regional Committee in executing on its Board approved annual workplan, including maintaining its terms of reference, drafting meeting agendas, preparing packages and coordinating meeting logistics, as needed.
Collaborate with the Learning & Events team in organizing and supporting local events such as the annual golf tournament, holiday party, charity events, brokerage meetings, and other events, as required.
If required, liaise with the Finance and Membership teams on billing and reconciliations (ORWP/OREA/CREA).

Knowledge & Experience

Minimum 1-3 years’ experience at Reception or Front Desk.
Working experience with a customer or member management system is an asset.
Experience with MLS® Systems, such as PropTx, is a strong asset.
Experience with AgentBook is a strong asset.
Experience in organized real estate is a strong asset.
Strong working experience with Microsoft 365 suite.
Experience organizing events

Skills

Excellent customer service orientation and exhibits a high degree of professionalism
Superior attention to detail.
Exhibits good professional judgment and can independently follow through to resolve issues that may arise.
Strong work ethic, able to prioritize work effectively and multitask accordingly.
Can perform with a high degree of autonomy and confidentiality.
Able to be flexible in taking on new tasks and understand the importance of being a team player.

Other

Must have a valid driver’s license and reliable access to a vehicle.

Pay Range

$53,900K - $63,500K CAD

What We Offer

Comprehensive health and dental benefits plan
Employer-matched retirement savings program
Annual wellness allowance
Annual professional development allowance

Please submit your resume and cover letter to careers@oreb.ca by Friday, November 27.

Ottawa Real Estate Board is an equal opportunity employer committed to an inclusive and barrier-free workplace. We will provide accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment process. Applicants are encouraged to advise us of any accommodation needs.

Applications for this position may be reviewed with the assistance of AI-based screening tools. Final assessment and selection are conducted by OREB staff.

Apply About employer

More about this job

Responsibilities

Support daily operations at the Pembroke office, serving as the first point of contact for members and visitors and handling inquiries, payments, mail, and electronic lock box services. Monitor MLS data compliance, audit listings for accuracy, and provide administrative, committee, event, and facilities support.

Requirements

Requires 1–3 years of reception or front desk experience, strong customer service and organizational skills, and proficiency with Microsoft 365. Experience with customer or member management systems is an asset; MLS systems, PropTx, AgentBook, and organized real estate experience are strong assets, and a valid driver’s license with reliable vehicle access is required.

Skills

Customer Service
Attention To Detail
Professional Judgment
Issue Resolution
Prioritization
Multitasking
Autonomy
Confidentiality
Flexibility
Teamwork
Microsoft 365
Event Organization
MLS Listing Auditing
Data Compliance Monitoring
Administrative Support
Committee Coordination

Benefits

Comprehensive Health And Dental Benefits Plan
Annual Wellness Allowance
Annual Professional Development Allowance

Visa sponsorship

Not detected in the job text

Keywords

Reception
Front Desk
Customer Service
Member Support
Microsoft 365
MLS
PropTx
AgentBook
Data Compliance System
MLS Listing Auditing
Listing Agreements
Electronic Lock Box
iBoxes
Payment Processing
Billing
Reconciliations
Professional Standards
Real Estate
Administrative Support
Committee Coordination
Event Organization
Facilities Support
Courier And Mail Processing
Data Integrity
Customer Management Systems

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