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Added 5 hours ago
SC
Secondary Office Assistant - 0.4 FTE, 14 hours/week
Simcoe County District School Board
Barrie, ON
- Part-time
The Secondary Office Assistant provides administrative support to the school. Assist administration, teaching staff, students and guardians on a daily basis, in the areas of reception,…
Added 6 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 18 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 23 hours ago
MP
Receptionist
Mount Pleasant Group
Richmond Hill, ON
- $52,332 to $55,951 CAD / year
- Full-time
Maintain the cleanliness, organization, and welcoming appearance of the reception area and adjacent spaces.
Added 1 day ago
N1
Receptionist & Office Administrator
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- Full-time
…position is ideal for someone who enjoys customer service, office administration, and working within the automotive collision repair…
Added 1 day ago
M
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A minimum of 1 year prior office experience in a reception and administrative support role; formal training in an administration program is considered an asset.
Added 1 day ago
MS
Receptionist
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Toronto, ON
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Added 1 day ago
VC
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- Full-time
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Added 1 day ago
CT
Administrative Assistant- Corporate Services and Communications
Christ The Redeemer Catholic Schools
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- Full-time
…seeking a highly organized and professional Administrative Assistant – Corporate Services and Communications to provide comprehensive administrative, technical, and logistical support at…
Added 1 day ago
SD
Réceptionniste et adjointe administrative
Society Développement Immobilier
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Maintenir une réception propre et bien organisée.
Added 1 day ago
CO
Administrative Assistant 3 - Front Desk
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Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 1 day ago
DG
Co-op, Administrative Assistant [ Winter 2027]
Doane Grant Thornton LLP
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As a Co-op, Administrative Assistant [Winter 2027] some of your responsibilities will include:
Added 1 day ago
DG
Co-op, Administrative Assistant [ Winter 2027]
Doane Grant Thornton LLP
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As a Co-op Administrative Assistant [Winter 2027] some of your responsibilities will include:
Added 1 day ago
Clerical Assistant, Dean's Office, College of Arts & Science
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Saskatoon, SK
The clerical assistant provides front-line reception and administrative support as a primary point of contact for students, staff, faculty, and the public, responding to general inquiries…
Added 1 day ago
IG
Administrative Assistant
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Ingersoll, ON
- $54,500 to $75,300 CAD / year
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The Administrative Assistant serves as the central administrative resource for the site and is responsible for office administration, reception services, visitor management, and…
Added 1 day ago
NH
NURSING UNIT CLERK
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Added 1 day ago
CO
Administrative Assistant 3 - Front Desk
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Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 1 day ago
MO
Licensing Assistant
Municipality of Chatham-Kent
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- Full-time
The Municipality of Chatham-Kent has an opening for a permanent full-time Licensing Assistant in the Municipal Governance division.
Added 2 days ago
VS
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…Manager, provides administrative support including clerical and reception duties for the efficient operation of the…
Added 2 days ago
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Added 2 days ago
Unit Assistant
HealthCareersInSask.ca
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Job Description: Provides support to a unit/department by performing reception, clerical, portering and cleaning duties.
Added 2 days ago
MR
Front Desk Assistant
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…front-end team including the Lead Administrator, Administrative Assistant and Flexible Employees and clinic…
Added 2 days ago
NC
Veterinary Assistant/Client Service Rep
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Added 2 days ago
MP
Receptionist - Casual
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Maintain the cleanliness, organization, and welcoming appearance of the reception area and adjacent spaces.
Added 2 days ago
H
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The Palliser School Division

Administrative Assistant - Calgary Christian Secondary School - Part-Time Temporary

Calgary, AB, Canada

Part-time

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Job details

Job type: Part-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Part-Time Administrative Assistant (Temporary)

Inspire Minds, Ignite Potential, and Join Our Team Today

Location: Calgary Christian Secondary School

Anticipated Start Date: As soon as possible

Anticipated End Date: December 18, 2026 (may be extended)

Assignment: Administrative Assistant

FTE: 0.64

The Palliser School Division is committed to engendering and supporting the values of the broader society: empathy, integrity, respect, trust, and responsibility. If the children of this community are to realize these values, the division acknowledges its responsibility to provide an exemplary education. Students come first. Learning is our central purpose. Public education serves the common good. The Palliser School Division encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

Located in the City of Calgary and supporting students from Grade 7-12, Calgary Christian Secondary School invites enthusiastic individuals to apply for the Temporary, Part-Time Administrative Assistant position available immediately. Calgary Christian School is a community, called and dedicated to integrate faith and learning, reaching for excellence in equipping responsive citizens of God’s Kingdom through Christ-centered educational environment. The campus is located in the west end of Calgary and welcomes staff, students and the community into a family atmosphere while ensuring a safe and secure facility with loving and caring teachers.

When you apply to the Palliser School Division, you can feel good about serving our future leaders and contributing to student success.

Benefits

Alberta School Employee Benefits Plan (ASEBP) co-pay benefit structure available

Responsibilities

Serves as Administrative Assistant to the Principal and administrators in the school. Sorts and refers mail and e-mail, answering routine correspondence as necessary. Coordinates meetings and conferences. Screens calls and provides factual information regarding the operation of the school. Prepares form letters and notices. Takes minutes at staff meetings as required.
Ensures provision of reception service to telephone and counter callers, relays messages, and makes appointments and supplies factual information, including basic school policy and procedures. Maintains inventories and distributes requisitions for supplies and services. Distributes office supplies.
Schedules conference and meeting rooms. As required, may assist with bookings, arranges transportation, processes release forms, permission slips, and notices according to established procedures for field trips.
Maintaining office files, wall charts, bulletin boards, etc. Responsible for the production of school newsletters, and teacher/ student handbooks/agendas.
Processes and verifies school staff absentee and vacation records for the school according to established procedures. Prepares reports and summaries as requested by the Principal. Completes work relating to the student information system.
Assigns duties applicable to the recording and processing of attendance information, and the telephoning of parents to verify attendance. Assists in maintaining accurate school enrolment records by processing changes to personal data, class lists, and additions and deletions to the school. Compiles reports and summaries as necessary.
Ensuring data relating to the Student Information System (SIS) is accurately entered.
Assigns duties applicable to the documentation and maintenance of school and student files. Ensures processing of student records. Requisitions cumulative records. Records promotion information, student registration, etc. and files test results, and reports dealing with social and personal problems. Forwards cumulative record folders as required.
As required, coordinates the processing and preparation of electronic report cards. May involve the distribution, collection, and verification of mark-gathering documents and the coordination of processes for preparation of report cards.
Perform other related duties as assigned by administration.

Qualifications

Post-secondary diploma in a recognized administrative assistant program (i.e. Administrative Information Management Diploma or equivalent)
Three to five years related administrative support experience in an office environment
Experience with standard accounting software programs
Experience with “Edsembli or PowerSchool”, “SIRS” and “KEV”
An equivalent combination of directly related post-secondary education and directly related experience may be considered.

Demonstrated Skills And Competencies

Proficiency in word processing applications.
Demonstrated electronic search technique skills.
Accurate keyboarding skills an asset. Demonstrated organizational and time management skills.
Demonstrated interpersonal skills with a strong customer service orientation.
Must be able to take initiative, be self- motivated and have the ability to work independently.
The ability to work with constant interruptions.
Must be a continuous learner.
Must possess the ability to relate to students and staff and to participate collaboratively in a creative learning team environment.
Personal suitability.
Successful Criminal Reference Check, including vulnerable sectors (within 3 months of contract start date).

To support the Faith-Based Vision of the school and the society, the hire should also possess:

A commitment to Christian education.
Provide a Statement of personal Christian Faith detailing a commitment to Christian Faith and education, with an accompanied letter of Pastoral reference (required).

In order to maintain a safe and secure working environment, applicants new to The Palliser School Division must provide:

Criminal Record Check, including vulnerable sector check from Local Police Service or RCMP detachment;
Social Insurance Number (SIN) card or document issued by Service Canada; SIN card/document must be in current legal name. Name on SIN card/document must match your Government Issued ID and Criminal Record Check;
Government issued ID - valid driver's license, valid passport or Nexus card.

Please ensure you attach the following documentation to your application:

Cover letter directed to Kirsten Klingvall, Principal, Calgary Christian Secondary School;

Resume summarizing training and experience;
Personal Statement of Faith;
Pastoral Reference letter;
Minimum of three professional references.

We thank all those who apply, but only those candidates selected for an interview will be contacted.

By virtue of the submission of an application, the applicant agrees that the superintendent or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.

Jason Kupery, Associate Superintendent

Palliser School Division

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More about this job

Responsibilities

Provide administrative support to the principal and school administrators, including reception, correspondence, meeting coordination, supplies, and preparation of school communications. Maintain student information, attendance, enrolment, and records; support report card processes and prepare reports as requested.

Requirements

Requires a post-secondary diploma in an administrative assistant program or equivalent, along with three to five years of related office support experience. Candidates should have accounting software experience, familiarity with Edsembli or PowerSchool, SIRS, and KEV, strong organizational and customer service skills, and a commitment to Christian education supported by a personal faith statement and pastoral reference.

Skills

Administrative Support
Word Processing
Electronic Search Techniques
Keyboarding
Organization
Time Management
Interpersonal Communication
Customer Service
Initiative
Independent Work
Multitasking
Team Collaboration
Accounting Software
Student Information Systems
Attendance Records Management
Records Management

Benefits

Alberta School Employee Benefits Plan (ASEBP) Co-Pay Benefits

Visa sponsorship

Not detected in the job text

Hiring contact

Kirsten Klingvall

Keywords

Administrative Assistant
Administrative Support
Reception
Correspondence
Meeting Coordination
Office Supplies
Accounting Software
Edsembli
PowerSchool
SIRS
KEV
Student Information System
Attendance Records
Student Enrolment
Student Records
Report Cards
Word Processing
Electronic Search Techniques
Keyboarding
Customer Service
Time Management
Criminal Record Check
Vulnerable Sector Check
Christian Education
Pastoral Reference

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