Jobs in Canada

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Added 47 mins ago
SP
Beauty Manager, Hourly Part Time Day
SDM Parke & Parke (Durrani Pharmacies Ltd)
Hamilton, ON
- Part-time
Promotes products through marketing and encourages use of the PC Optimum program
Added 34 mins ago
DB
Territory Sales & Business Development Manager
Derma Beauty inc
Toronto, ON · North York, ON
- Full-time
Added 1 hour ago
Sales Associate
Laura Canada
Toronto, ON
Promotes the website, store CRM, loyalty program and marketing initiatives/events in place.
Added 1 hour ago
PP
Marketing Manager
PINK PALM PUFF
Canada
- Full-time
Pink Palm Puff is looking for an exceptionally organized, proactive, and results-driven Marketing Manager to keep our fast-moving marketing team aligned, efficient, and executing at its…
Added 2 hours ago
FP
Restaurant manager
Freshslice Pizza
Geraldton, ON
- Full-time
Participate in marketing plans and implementation
Added 2 hours ago
MC
Store Lead
Moores Clothing
Winnipeg, MB
- Full-time
As a Store Lead, you will partner with your Store Manager to support store team members to achieve sales performance expectations through active coaching, development of a team selling…
Added 3 hours ago
TW
Marketing Manager
TCS World Travel
Canada
- Full-time
We are looking to hire a Marketing Manager to join our team! Reporting to the Director of Marketing, you'll lead the marketing strategy for the iconic Four Seasons Private Jet Experience,…
Added 3 hours ago
PH
Restaurant manager
Pizza Hut Canada
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
Participate in marketing plans and implementation
Added 3 hours ago
HC
Accounting Analyst/Associate - North York, Toronto, ON. Hybrid
HearingLife Canada
Toronto, ON · North York, ON
- Full-time
Reporting directly to the Senior Manager, Finance & Administration, the Accounting Analyst will assist with various accounting analysis, operational improvement, ledger maintenance, and…
Added 3 hours ago
TH
Restaurant manager
Tim Hortons Québec
Bracebridge, ON
- Full-time
Participate in marketing plans and implementation
Added 3 hours ago
TH
Restaurant manager
Tim Hortons Québec
Mississauga, ON
- Full-time
Participate in marketing plans and implementation
Added 3 hours ago
KC
Restaurant manager
KFC Canada (Yum! Brands Subsidiary)
Bathurst, NB
- Full-time
Participate in marketing plans and implementation
Added 3 hours ago
TD
Restaurant manager
Top Dog Pizza & Donair.
Victoria, BC
- Full-time
Participate in marketing plans and implementation
Added 3 hours ago
E
Manager, Marketing & Demand Generation
EERS
Montreal, QC
- Full-time
Reporting to the Director of Commercialization & Strategic Partnerships, the Manager, Marketing & Demand Generation is a senior, commercially minded marketing leader who will build and run…
Added 5 hours ago
PC
Gestionnaire de produits / Product Manager
PIP Canada
Laval, QC
- Full-time
Collaboration avec les ventes et le marketing Collaborer avec les équipes des ventes et du marketing afin de développer des stratégies de mise en marché, des campagnes promotionnelles, du…
Added 5 hours ago
PC
Gestionnaire principal(e), Produits et Marketing/Senior Manager, Product and Marketing
PIP Canada
Laval, QC
- Full-time
Le poste est basé à Laval, au Québec, avec un minimum de 4 jours par semaine au bureau et une certaine flexibilité selon les besoins de l’entreprise
Added 5 hours ago
PC
National Account Manager
PIP Canada
Mississauga, ON
- Full-time
It is with this view and vision that we are currently seeking a National Accounts Manager (NAM). The NAM is a high-impact sales leader responsible for driving growth and profitability…
Added 5 hours ago
M
Partner Marketing Manager
Microsoft
Toronto, ON
- $96,000 to $177,600 CAD / year
- Full-time
- On-site
We are seeking a Partner Marketing Manager to manage retail partner across both the US and Canada, building full-funnel partner marketing plans and compelling customer experiences, building…
Added 5 hours ago
Pricing Execution Analyst
Molson Coors
Toronto, ON
Work schedule Monday through Thursday in office, Friday work from home
Added 6 hours ago
SP
Senior Google Ads Buyer, DTC eCommerce (Remote)
Sweat Pants Agency
Remote, Canada
- Remote
You are the account manager. We do not have any. You talk to the client directly. You write the updates, you run the calls, and you defend the call you made. The reason we do it this way is…
Added 7 hours ago
SS
restaurant manager
Stepho's Souvlaki Greek Taverna
Vancouver, BC
- Full-time
Participate in marketing plans and implementation
Added 7 hours ago
H
Project Manager - Bridges and Structures
HDR
Toronto, ON · Burlington, ON · Richmond Hill, ON
- Full-time
HDR is looking for a Project Manager - Bridges and Structures to join our team of professionals. The primary responsibilities include:
Added 7 hours ago
H
Structural Section Manager
HDR
Toronto, ON · Richmond Hill, ON
- Full-time
HDR is seeking a Structural Section Manager to join our growing Building Engineering Services (BES) group in Toronto. In this key leadership position, you will guide our structural design…
Added 7 hours ago
A
Retail Production Manager
Acosta
Mississauga, ON
- Full-time
…Premium Retail Services one of the fastest growing sales and marketing agencies in North America. We are a destination to tell stories, and pave new paths to connect brands with consumers…
Added 7 hours ago
A
Territory Manager
Acosta
Saint John, NB
- Full-time
…territory of retail locations (up to 60 stores), the Territory Manager (TM) serves as a key sales catalyst, building deep relationships with retail partners to align on sales goals and…

The Pod Group

Office Coordinator

Burlington, ON, Canada

$45,000 to $55,000 CAD / year · Full-time

Apply on apply.workable.com About employer

Applications open in a new tab.

Job details

Pay: $45,000 to $55,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 19, 2026

Original job description

HIGH-QUALITY CLEANING COMPANY ACROSS SOUTHERN ONTARIO

ORGANIZED ● ACCOUNTABLE ● TECH-SAVVY ● TEAM-ORIENTED

Our client has been proudly serving Southern Ontario since 1986, consistently outperforming the competition in both industrial and commercial sectors - large and small.

Their cleaning standards far exceed typical industry expectations, enabling them to maintain long-term relationships with clients - often for over a decade at a time.

With decades of experience and extensive industry knowledge, they service over 18 million square feet nightly across Southern Ontario. By truly listening to their clients’ needs, they have built a reputation for reliability, excellence, and unmatched service quality.

They are committed to providing the highest level of cleanliness in workplaces. The team of over 200 well-trained professionals ensures that staff enter a fresh, clean, and safe environment every day.

ROLE OVERVIEW

We are partnering with our client in search of an Office Coordinator who will play a key role in supporting the organization's people, technology, and business operations. This position is responsible for coordinating core office administration while managing business systems, employee technology, software platforms, and office infrastructure. By ensuring systems are secure, efficient, and well-maintained, the role helps deliver a seamless employee experience and supports the effective day-to-day operations of the organization.

POSITION FOCUS

The Office Coordinator will be responsible for:

Human Resources Administration:

Support employee onboarding and offboarding, including forms, system access, equipment and checklists.
Maintain confidential employee records and prepare routine HR letters, documents and reports.
Assist with recruitment scheduling, candidate communication, references and background checks.
Track probation dates, training, certifications, attendance, leave and policy acknowledgements.
Respond to routine employee questions and refer sensitive matters to the appropriate HR lead

Systems & Software Administration:

Create, update and deactivate Microsoft 365 accounts, licences, mailboxes, Teams access and permissions.
Administer HubSpot users, pipelines, workflows, lists, forms and lead routing.
Administer the 8x8 phone system, including extensions, voicemail, call routing and softphones.
Manage Apple IDs, device setup, security restrictions and kiosk mode.
Maintain records of software subscriptions, users, costs and renewal dates.

VeriClock Administration & Reporting:

Manage employee and contractor access and maintain clock-in devices and kiosk stations.
Prepare weekly manager reports each Monday and monthly reports on the first business day of the month.
Prepare weekly contractor usage reports each Monday.
Review reports for obvious errors and refer concerns to the appropriate manager.

IT & Equipment Support:

Provide Tier 1 and basic Tier 2 support for passwords, account lockouts, software and device issues.
Purchase, configure, assign and track laptops, monitors, phones, tablets and related equipment.
Coordinate equipment returns, repairs, replacements and secure reassignment.
Install and maintain physical clock-in stations, including power and network connections.
Escalate complex IT, privacy or cybersecurity concerns.

Website & CRM Support:

Complete routine WordPress edits, publish approved content and repair broken links.
Update plugins and make minor HTML or CSS changes.
Test mobile responsiveness and confirm online forms route inquiries correctly.

Documentation & Improvement:

Maintain procedures, access lists, inventories and user guides.
Follow privacy, confidentiality and cybersecurity requirements.
Identify ways to improve processes and reduce manual work.
Support system testing, upgrades and staff training.
Complete other related duties as assigned.

Requirements

Diploma or degree in human resources, business administration, information technology, office administration or a related field.
Two or more years of related HR administration, business systems or IT support experience.
Must have a personal vehicle and be able to travel to field locations in Southern Ontario as needed.
Experience with Microsoft 365 administration and employee onboarding/offboarding.
Experience with HubSpot or another CRM platform.
Experience with time-tracking, VoIP, Apple devices or WordPress is an asset.
Proficiency with Outlook, Word, Excel, Teams and SharePoint.
Strong organization, accuracy and attention to detail.
Ability to handle confidential employee and business information.
Good technical troubleshooting and problem-solving skills.
Clear communication, customer service and teamwork.
Ability to manage priorities, meet deadlines and recognize when escalation is required.

THE POD GROUP

The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement.

We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations.

We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.

We thank you for your interest in applying!

Salary Range: $45,000 to $55,000 CAD Annually (with comprehensive health and dental benefits)

Vacancy: Current Opening

Apply on apply.workable.com About employer

More about this job

Responsibilities

The Office Coordinator at The Pod Group will handle employee onboarding and offboarding, manage software accounts and phone systems, prepare weekly and monthly reports, and provide basic IT support. The role also keeps confidential records and updates the company website.

Requirements

Candidates need a diploma or degree in HR, business administration, IT, or office administration, plus two or more years of related experience. Microsoft 365 administration, CRM experience, a personal vehicle, and strong organization and confidentiality skills are required.

Skills

Microsoft 365 administration
HubSpot administration
8x8 phone system administration
VeriClock administration
WordPress
HTML
CSS
Apple device setup
Tier 1 IT support
Employee onboarding and offboarding
Confidential records management
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft SharePoint
Software subscription tracking
Equipment inventory management
Report preparation
Troubleshooting
Process improvement

Benefits

Comprehensive health benefits
Dental benefits

Keywords

Office Coordinator
Office Administration
HR Administration
Microsoft 365
Azure Active Directory
HubSpot
CRM
8x8
VoIP
VeriClock
WordPress
Apple IDs
Tier 1 Support
Onboarding
Offboarding
Excel
Outlook
Teams
SharePoint
Cleaning Industry

Seniority

Mid level

Tools

Microsoft 365
HubSpot
8x8
VeriClock
WordPress
Apple devices
Outlook
Excel
Word
Teams

Languages

English

Fields of study

Human Resources
Business Administration
Information Technology
Office Administration

Own vehicle

Yes

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Work requirements

Jobs in Canada