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Added 16 mins ago
T
Personal Banking Associate
TD
Smiths Falls, ON
- Part-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence
Added 16 mins ago
SL
Consultant, Operational Risk
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Waterloo King
- Full-time
Knowledge of the financial services industry, including Canadian wealth, insurance, dealer or distribution operations.
Added 16 mins ago
D
Advisory Agent, Member and Client Experience
Desjardins
Montreal, QC
- Full-time
Support members and clients by telling them existing applications and technological tools that can help them do transactions and operations on their own.
Added 16 mins ago
C
Head of Domestic Payments, Senior Product Manager – Canada
Citi
Toronto, ON
- Full-time
Cross-Functional Squad Leadership: Act as Product Owner / Business Lead across cross-functional squads comprising Technology, Operations, Risk, Compliance, Legal, and Client Services.
Added 16 mins ago
D
Advisory Agent, Member and Client Experience
Desjardins
Rouyn-Noranda, QC · Caisse Desjardins de Rouyn-Noranda
- Part-time
Support members and clients by telling them about technological tools and applications that can help them do transactions and operations on their own.
Added 27 mins ago
TB
Finance Manager (6-Month Contract)
The Byng Group
Vaughan, ON
- Temporary
…function by supporting financial reporting, planning, accounting operations, and continuous process improvement. Working closely with the Controller and cross-functional stakeholders, the…
Added 27 mins ago
PS
Accounts Receivable Specialist ( 6 Month Contract)
PERFECT Sports
Aurora, ON
- Full-time
…customer payment applications, supporting both Canadian and U.S.…
Added 27 mins ago
RC
Cost Accounting Manager
Randstad Canada
Woodbridge, ON
- $120,000 to $130,000 CAD / year
- Full-time
…highly visible role where you can truly optimize manufacturing operations and make a direct bottom-line…
Added 27 mins ago
ZS
GCP Infrastructure & Cloud SRE Engineer
Zodiac Solutions, Inc
Toronto, ON
- Full-time
Automate platform provisioning, operations, and incident response.
Added 27 mins ago
K
Anti-Money Laundering Analyst
Kelly
Toronto, ON
- Contract
This role is ideal for candidates with AML operations, financial crime, investigations, compliance, or risk analysis experience who enjoy investigative work and analyzing complex…
Added 27 mins ago
VB
Assistant Manager, Financial Planning and Analysis
Vaco by Highspring
Mississauga, ON
- $95,000 to $105,000 CAD / year
- Full-time
Cross-Functional Business Partnering: Collaborate directly with engineering, operations, and project managers to ensure rigorous cost allocation and project tracking.
Added 31 mins ago
Senior Manager, Development
Scotiabank
Toronto, ON
Stakeholder management: Build and maintain strong working relationships with stakeholders across payments and adjacent domains (e.g., fraud, core banking, channels, operations).
Added 31 mins ago
Senior Product Owner, Global Wealth Management
Scotiabank
Toronto, ON
…multi-system capabilities, partnering across business, technology, and operations to deliver seamless, end-to-end client journeys aligned with strategic…
Added 31 mins ago
Manager, Business Banking Credit Cards
Scotiabank
Toronto, ON
…closely with internal partners across Product, Sales, Marketing, Operations, Legal, Compliance, Risk, Technology and Client Experience to deliver customer-focused card solutions, support…
Added 31 mins ago
Trade Analyst Intern – May 2027 (4, 8, or 12-Month Term)
Parkland Corporation
Calgary, AB
…Greater Caribbean, and Europe. The Partnership’s midstream operations include an extensive network of approximately 14,000 miles of pipeline and over 160 terminals. This critical…
Added 31 mins ago
RE
Payroll Clerk
Rising Edge Group
Calgary, AB
- Full-time
…that power critical infrastructure across North America. With operations in both Canada and the United States, we partner with clients across the electrical utilities, renewable energy, and…
Added 31 mins ago
Auditor - Safety and Operations
Hydro One Networks Inc
Toronto, ON
A results-driven Intemal Auditor with a robust foundation in project management, asset management, and utility operations, bringing a multidisciplinary approach to risk assessment and…
Added 31 mins ago
Financial Analyst - External Reporting
Hydro One Networks Inc
Toronto, ON
Requires experience with the operations and objectives of the various departments in the business unit services provided, the responsibilities of divisional personnel, the accounting,…
Added 31 mins ago
L
Financial Service Representative - LendDirect Office 1640
LendDirect
Sarnia, ON
- Full-time
~ Hypatia P., Store Operations Recruiter - Canada
Added 45 mins ago
AF
Financial Service Representative - LendDirect Office 1640
Attain Finance
Sarnia, ON
- Full-time
~ Hypatia P., Store Operations Recruiter - Canada
Added 45 mins ago
RB
Senior Security Specialist - Cloud (Global Security)
Royal Bank of Canada
Toronto, ON
- Full-time
Forge partnerships with defensive teams such as Cloud Security, Cloud Operations, Threat Hunting, Threat Intelligence, SOC / IR, and our ATO ML/AI analytics team to drive pragmatic cyber…
Added 45 mins ago
Manager, Enterprise Data Solutions
Connor, Clark & Lunn Financial Group Ltd.
Vancouver, BC
…initiatives, and develop strong partnerships across investment, operations and technology…
Added 58 mins ago
PH
Commercial Planning Analyst
Pizza Hut
Vaughan, ON
- $64,460 to $80,520 CAD / year
- Full-time
Develop tools and frameworks to support franchisees in optimizing their business operations.
Added 58 mins ago
MV
Accounts Receivable Specialist
Mountain View Lube
Calgary, AB
- $24 to $32 CAD / hour
- Contract
Collaborate with Sales, Operations, Finance, and customers to resolve billing issues, support onboarding and act as the main contact for AR-related inquiries.
Added 58 mins ago
R&
IT - Application Architect II
Robertson & Company Ltd.
Toronto, ON
- Contract
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management,…

The Royal

Executive Assistant

Ottawa, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Experience: Minimum of 5 years of progressive administrative experience supporting senior executives, preferably in a healthcare or public sector environment
Posting language: English
Posted: Oct 9, 2026

Original job description

Make an impact behind the scenes of healthcare leadership. As an Executive Assistant, you will provide high-level support to senior leaders by managing complex schedules, coordinating key communications, preparing executive documentation, and supporting departmental operations. You'll also contribute to budget tracking, record management, and strategic project coordination, helping ensure organizational priorities are achieved in a fast-paced, collaborative healthcare environment.

Key Responsibilities

Executive and Operational Support

Coordinates executive calendars and meetings, including agendas, materials, minutes, and follow-up on action items.
Manages internal and external communications, correspondence, and inquiries with professionalism and discretion.
Prepares presentations, reports, briefing notes, and documents with accuracy and consistency.
Maintains filing and bring-forward systems to ensure the timely delivery of information and administrative support.

Records and Data Management

Maintains accurate and confidential administrative, legal, financial, and HR records.
Processes bi-weekly timecards and maintains leave records and documentation.
Maintains current and historical files, including policies, procedures, and performance reviews, ensuring records remain accurate and up to date.

Confidentiality and Compliance

Manages sensitive patient, family, and staff matters with the highest level of confidentiality and discretion.
Identifies opportunities to streamline workflows and improve administrative, communication, and document processes with leadership.
Ensures compliance with privacy, risk management, and document retention requirements.

Financial and Budgetary Administration

Supports the preparation and monitoring of annual operating and salary budgets.
Audits payroll and leave reports, escalating discrepancies as required.

Project Coordination Support

Tracks project timelines, deliverables, and action items for executive-led initiatives.
Liaise with stakeholders to support project execution and alignment
Flag delays or risks to leadership.

Qualifications

Post-secondary education in Business or Office Administration, Office Management, or a related field required.
Minimum of 5 years of progressive administrative experience supporting senior executives, preferably in a healthcare or public sector environment
Typing speed – minimum of 60 words per minute with high accuracy.
Strong knowledge of administrative practices, office procedures, and records management.
Advanced proficiency in Windows-based applications, including Outlook and the Microsoft Office Suite (Word, PowerPoint, Excel).
Advanced proficiency with electronic records systems, document management software (e.g., SharePoint, Adobe Acrobat), and virtual collaboration platforms (e.g., MS Teams, Zoom).
Strong planning, prioritization, and time management skills to coordinate multiple activities, meet deadlines, and perform effectively under pressure.
Excellent interpersonal and communication skills (verbal and written), with a strong command of professional business vocabulary.
High attention to detail, sound decision-making, and strong problem-solving and analytical abilities, especially in high-pressure situations.
Demonstrated ability to handle confidential and sensitive information with discretion.
Skilled in preparing clear, concise, and accurate documentation.
Proven ability to work independently, manage multiple responsibilities, and adapt to frequent interruptions.
Capable of coordinating and managing small administrative projects.
Familiarity with payroll processes, budget tracking, and HR documentation.

At The Royal, we are committed to supporting your health, well-being, and financial security at every stage of your career through a comprehensive total rewards package that may include:

HOOPP, one of Canada's leading defined benefit pension plans, helping you build long-term financial security with a predictable lifetime retirement income and valuable employer contributions.

Competitive health and dental benefits through Medavie Blue Cross (MBC), supporting you and your family's health and wellness needs;

Life insurance and disability coverage through Manulife, including short-term and long-term disability benefits where applicable, providing added peace of mind;

Employee and Family Assistance Program (EFAP) through Telus Health, offering confidential counselling, wellness resources, and support services for you and your eligible family members (excludes casual staff).

Together, these benefits reflect our commitment to helping you thrive personally and professionally - today, tomorrow, and throughout your career at The Royal

Apply About employer

More about this job

Responsibilities

Provides senior leaders with executive and operational support, including calendar and meeting coordination, communications, documentation, and confidential records management. Supports budget and payroll administration, improves administrative processes, and tracks executive-led projects, deliverables, and risks.

Requirements

Requires post-secondary education in business or office administration, office management, or a related field, and at least five years of progressive administrative experience supporting senior executives. Candidates need advanced proficiency with Microsoft Office and electronic records and collaboration systems, strong organizational and communication skills, discretion, and familiarity with payroll, budgets, and HR documentation.

Skills

Executive Calendar Management
Meeting Coordination
Professional Communication
Document Preparation
Records Management
Confidentiality
Budget Tracking
Payroll Administration
Project Coordination
Time Management
Microsoft Office
SharePoint
Adobe Acrobat
Microsoft Teams
Zoom
Problem-Solving

Benefits

Defined Benefit Pension Plan
Health Insurance
Dental Insurance
Life Insurance
Short-Term Disability Coverage
Long-Term Disability Coverage
Employee and Family Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Healthcare
Executive Support
Office Administration
Business Administration
Office Management
Calendar Management
Meeting Agendas
Meeting Minutes
Executive Communications
Presentations
Reports
Briefing Notes
Records Management
Document Management
Confidential Information
Privacy Compliance
Document Retention
Budget Monitoring
Operating Budgets
Salary Budgets
Payroll
Timecards
Leave Records
Human Resources Documentation
Project Coordination
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
SharePoint

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