Find work in Canada.

334,109 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 13 mins ago
Estimator (Transmission)
Valard Construction
Calgary, AB
Full-time
Prior experience in the electrical construction industry, field exposure through roles such as project coordinator, assistant project manager, QA/QC, or field engineer
Added 43 mins ago
Administrative & Bookkeeping Assistant (U.S./Canada/UK background is required)
WorkStaff360
Remote, Canada
$8 to $10 USD / hour
Full-time · Remote
Provide daily administrative support to project managers and the operations team.
Added 58 mins ago
TD Insurance, Legal Assistant III
TD
Halifax, NS
Full-time
Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.
Added 1 hour ago
Assistant
Optimize Financial Group
Toronto, ON
Full-time
We are seeking a highly organized, resourceful, and discreet Assistant to provide administrative, office, personal, and project-based support. This full-time, on-site role is well suited to…
Added 1 hour ago
Medical Laboratory Assistant
Sanya’k̓ula
Sechelt, BC
Full-time
Grade 12, successful completion of a recognized Lab Assistant training program plus one year's recent related experience or an equivalent combination of education, training and experience.
Added 3 hours ago
Assistant Vice President Shelf Management Solutions & Accounts
Mackenzie Financial Corporation
Toronto, ON · Greater Toronto Area, ON
Other
Added 3 hours ago
Administrative Assistant / Receptionist
Donysh inc.
Toronto, ON · Greater Toronto Area, Canada
Full-time
Donysh Inc. is looking for an organized, professional, and dependable Administrative Assistant / Receptionist to join our growing team. The successful candidate will be the first point of…
Added 3 hours ago
Technical Business Analyst, Strategy & Operations
Scotiabank
Toronto, ON
3yrs+ of professional experience across Project Management, Finance, Operations, Vendor and Contract management, and Strategy within a technology-driven organization
Added 5 hours ago
Executive Assistant
Government of Alberta
AB
Bring your organization, initiative and professionalism to a role where no two days are the same. As an Executive Assistant, you will provide executive-level support, manage complex…
Added 6 hours ago
Assistant Controller
PCL Construction
Montreal, QC
As a Assistant Controller for Construction PCL Inc. in Montréal, Quebec, you'll have the opportunity to join a fast‑growing team in the Québec market and help create meaningful impact by…
Added 6 hours ago
Administrative Assistant 4
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Under the general direction of the Senior Project Director of Department Led Capital Projects office (DLCP), the incumbent is responsible for the timely and accurate provision of…
Added 7 hours ago
Analyste des systèmes d’affaires/Business Systems Analyst
McKesson
Montreal, QC
Full-time
Added 7 hours ago
Administrative Assistant 4
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general direction of the Senior Project Director of Department Led Capital Projects office (DLCP), the incumbent is responsible for the timely and accurate provision of…
Added 7 hours ago
Property Manager
Epic Investment Services
Vancouver, BC
$85,000 to $110,000 CAD / year
Full-time
…operating costs, contract negotiation, administration, and project supervision relating to operations. This requires a high level of organization and the ability to prioritize…
Added 7 hours ago
Housing Administrative Assistant
Tla’amin Nation
BC · qathet, British Columbia
Full-time
The Housing Administrative Assistant provides administrative and coordination support to the Director of Housing and contributes to the effective day-to-day administration of the Housing…
Added 8 hours ago
Dean's Office Administrative Assistant
Queen's University
Kingston, ON
$54,799 to $66,829 CAD / year
Temporary
Reporting to the Executive Assistant and the Dean’s Office Manager, the Dean’s Office Administrative Assistant provides essential administrative and organizational support to ensure the…
Added 8 hours ago
Executive Assistant | Great West
The Canada Life Assurance Company
Toronto, ON
We are seeking a highly organized, proactive, and strategic Executive Assistant to support two members of Great West's Executive Leadership Team. As a trusted partner, you will manage…
Added 8 hours ago
Creator Manager
Winona
Remote, Canada
Full-time · Remote
Work closely with Performance Marketing, Organic Social, Growth, Copy, Design, Video, Finance, and Legal.
Added 8 hours ago
Executive Assistant
Vale Base Metals
St. John's, NL
Full-time
We are currently seeking an Executive Assistant to support our Vale Newfoundland & Labrador Director. This is a permanent position based at the St. John’s, NL Office.
Added 9 hours ago
Senior Manager, Electronic Payment Processing, GTB Payment Operations - Toronto
Scotiabank
Toronto, ON
Effectively manage and supervise staff (through project assignments) by setting (or providing input for) performance expectations, monitoring performance, providing performance feedback as…
Added 11 hours ago
CASUAL Administrative Assistant to Educational Administrator (To Garner Applications)
College of New Caledonia
Prince George, BC
Full-time
Develop effective project and communication strategies and tools for the division.
Added 21 hours ago
Associate General Counsel
NBBJ Design
Legal, AB
Full-time
Work together with a highly relational, collaborative legal team, as well as project teams and other internal functional groups, such as Finance, Marketing and Human Resources.
Added 22 hours ago
Director, Community Impact
United Way Elgin Middlesex
London, ON
Full-time
Lead the planning, implementation, and evaluation of major community initiatives, including establishing project objectives, timelines, partnerships, resources, and measurements of success
Added 22 hours ago
Executive Assistant to Chief Executive Officer
Beaumont Marble Group Inc
Vancouver, BC
Part-time
Role Description The Executive Assistant to the Chief Executive Officer is a full-time, on-site role based in Vancouver, BC. This role provides comprehensive executive-level administrative…
Added 1 day ago
Executive Assistant IV
TD
Toronto, ON
Full-time
As an Executive Assistant, you'll provide dedicated administrative support to a Senior Executive Team member along with a range of administrative or general workplace support to the broader…

The Royal

Executive Assistant

Ottawa, ON, Canada

Pay: $38.62 to $44.77 CAD / hour
Job type: Full-time
Apply by: Oct 23, 2026
Experience: Minimum of 5 years of progressive administrative experience supporting senior executives, preferably in a healthcare or public sector environment
Posting language: English
Posted: Sep 23, 2026

Apply About employer

Applications open in a new tab.

Original job description

Make an impact behind the scenes of healthcare leadership. As an Executive Assistant, you will provide high-level support to senior leaders by managing complex schedules, coordinating key communications, preparing executive documentation, and supporting departmental operations. You'll also contribute to budget tracking, record management, and strategic project coordination, helping ensure organizational priorities are achieved in a fast-paced, collaborative healthcare environment.

Key Responsibilities

Executive and Operational Support

Coordinates executive calendars and meetings, including agendas, materials, minutes, and follow-up on action items.
Manages internal and external communications, correspondence, and inquiries with professionalism and discretion.
Prepares presentations, reports, briefing notes, and documents with accuracy and consistency.
Maintains filing and bring-forward systems to ensure the timely delivery of information and administrative support.

Records and Data Management

Maintains accurate and confidential administrative, legal, financial, and HR records.
Processes bi-weekly timecards and maintains leave records and documentation.
Maintains current and historical files, including policies, procedures, and performance reviews, ensuring records remain accurate and up to date.

Confidentiality and Compliance

Manages sensitive patient, family, and staff matters with the highest level of confidentiality and discretion.
Identifies opportunities to streamline workflows and improve administrative, communication, and document processes with leadership.
Ensures compliance with privacy, risk management, and document retention requirements.

Financial and Budgetary Administration

Supports the preparation and monitoring of annual operating and salary budgets.
Audits payroll and leave reports, escalating discrepancies as required.

Project Coordination Support

Tracks project timelines, deliverables, and action items for executive-led initiatives.
Liaise with stakeholders to support project execution and alignment
Flag delays or risks to leadership.

Qualifications

Post-secondary education in Business or Office Administration, Office Management, or a related field required.
Minimum of 5 years of progressive administrative experience supporting senior executives, preferably in a healthcare or public sector environment
Typing speed – minimum of 60 words per minute with high accuracy.
Strong knowledge of administrative practices, office procedures, and records management.
Advanced proficiency in Windows-based applications, including Outlook and the Microsoft Office Suite (Word, PowerPoint, Excel).
Advanced proficiency with electronic records systems, document management software (e.g., SharePoint, Adobe Acrobat), and virtual collaboration platforms (e.g., MS Teams, Zoom).
Strong planning, prioritization, and time management skills to coordinate multiple activities, meet deadlines, and perform effectively under pressure.
Excellent interpersonal and communication skills (verbal and written), with a strong command of professional business vocabulary.
High attention to detail, sound decision-making, and strong problem-solving and analytical abilities, especially in high-pressure situations.
Demonstrated ability to handle confidential and sensitive information with discretion.
Skilled in preparing clear, concise, and accurate documentation.
Proven ability to work independently, manage multiple responsibilities, and adapt to frequent interruptions.
Capable of coordinating and managing small administrative projects.
Familiarity with payroll processes, budget tracking, and HR documentation.

At The Royal, we are committed to supporting your health, well-being, and financial security at every stage of your career through a comprehensive total rewards package that may include:

HOOPP, one of Canada's leading defined benefit pension plans, helping you build long-term financial security with a predictable lifetime retirement income and valuable employer contributions.

Competitive health and dental benefits through Medavie Blue Cross (MBC), supporting you and your family's health and wellness needs;

Life insurance and disability coverage through Manulife, including short-term and long-term disability benefits where applicable, providing added peace of mind;

Employee and Family Assistance Program (EFAP) through Telus Health, offering confidential counselling, wellness resources, and support services for you and your eligible family members (excludes casual staff).

Together, these benefits reflect our commitment to helping you thrive personally and professionally - today, tomorrow, and throughout your career at The Royal

Apply About employer

More about this job

Responsibilities

Provide senior leaders with executive and operational support by managing calendars, meetings, communications, documentation, and administrative records. Support budget and payroll administration, maintain confidential records, and coordinate project timelines, deliverables, and stakeholder follow-up.

Requirements

Requires post-secondary education in business or office administration, office management, or a related field, plus at least five years of progressive administrative experience supporting senior executives. Candidates need strong records-management, communication, planning, and confidentiality skills; advanced proficiency with Microsoft Office and electronic records and collaboration tools; and familiarity with payroll, budget tracking, and HR documentation.

Skills

Executive Calendar Management
Meeting Coordination
Professional Communication
Document Preparation
Records Management
Confidentiality
Privacy Compliance
Budget Tracking
Payroll Auditing
Project Coordination
Planning And Prioritization
Time Management
Microsoft Office
SharePoint
Adobe Acrobat
Microsoft Teams

Benefits

Defined Benefit Pension Plan
Health Insurance
Dental Insurance
Life Insurance
Short-Term Disability Coverage
Long-Term Disability Coverage
Employee And Family Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Healthcare
Executive Support
Office Administration
Calendar Management
Meeting Coordination
Agendas
Meeting Minutes
Executive Communications
Presentations
Reports
Records Management
Document Management
Confidentiality
Privacy Compliance
Document Retention
Budget Tracking
Operating Budgets
Salary Budgets
Payroll
Timecards
Leave Records
Project Coordination
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
SharePoint
Adobe Acrobat
Microsoft Teams
Zoom

Report this job