Scheduling Clerk

Key Responsibilities

• Collaborates with the Program Managers to ensure adequate and appropriate staffing of the hospital is maintained throughout the designated programs in a cost-efficient manner.
• Maintains and enters data into the UKG staffing system under the direction of the Supervisor, Central Scheduling Office.
• Provides requested reports, schedules and rotations via electronic scheduling software.
• Processes staffing requests from Program Manager for leaves and master schedule changes.
• Track vacancies and follows up with Program Managers biweekly for any changes, movements, terminations, new hires, etc.
• Identifies staffing replacement problems as they arise and informs Program Managers and Supervisor, Central Scheduling Office.
• Liaises with OHSS and the Program Manager regarding employees on leave, modified work and accommodation.
• Assists with payroll errors, corrections and timecard generation.
• Assists the Program Managers in development and maintenance of master schedules for their units. Inputs clerical information in the system.
• Produces vacation schedules, provides planners three times a year to post on all units as well as organizing a blitz once a year under the direction of the Supervisor, Central Scheduling Office.
• Maintains current knowledge of Collective agreements (ONA, CUPE and OPSEU) and seniority for scheduling.
• Conducts the orientation of new scheduling office staff.
• Ensures a work environment that is conducive to the ROHCG Respectful Workplace policy.
• Functions in accordance with policies, procedures and guidelines of the ROHCG as well as specific staffing office guidelines.

Qualifications

• OSSD or equivalent required.
• Minimum of six months’ recent experience with a computerized staff scheduling system is required.
• Typing and data entry skills. Familiarity with MS Office software.
• Good attention to detail.
• Familiar with scheduling guidelines in collective agreements and the Employment Standards Act.
• Good oral & written communication skills.
• Demonstrated positive & productive interpersonal skills.
• Good organizational skills with ability to prioritize and multi-task.
• Ability to work under pressure when required to meet deadlines
• Attention to detail and ability to work independently.
• Experience in payroll preparation.
• Current with WHMIS training and fire demo (within past 12 mths).
• English level A- is required in oral comprehension, expression, reading, and writing. Bilingual (French/English) is considered an asset.

Language Requirements

• English level A- is mandatory in oral expression, comprehension, reading & writing. Bilingual (French/English) is considered a strong asset.