Office & administration jobs in Canada

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Added 6 days ago
MANAGEMENT CONSULTANT
City of Toronto
Toronto, ON
Post-secondary education in a relevant field such as Business Administration or an equivalent combination of relevant experience and/or education.
Added 6 days ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Children’s Hospital Foundation, the McGill Student Accounts Office, and…
Added 6 days ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 6 days ago
BG
Receptionist
Brandt Group of Companies
Regina, SK
- Full-time
Order and maintain inventory of office supplies at cost-effective pricing.
Added 6 days ago
K
Executive Assistant
Kelly
Toronto, ON
- $90 to $110 CAD / hour
- Full-time
Hybrid, with three days per week in the downtown Toronto office
Added 6 days ago
ST
Senior Materials Coordinator
Scarborough Transit Connect
Toronto, ON · Scarborough, ON
- Full-time
Proficiency in Microsoft Office, particularly Excel, and experience using inventory, procurement, ERP, or project management systems.
Added 6 days ago
E
Bookkeeper/Office Administrator
EarthEx
Selkirk, MB · East Selkirk, MB
- Part-time
Experience in HR and general office administration is preferred.
Added 6 days ago
S
Inventory & Procurement Specialist- Calgary
Slalom
Calgary, AB
- Full-time
Hybrid/In office: We are hybrid but there are expectations that if your team leader or client requires you onsite that you are able to meet those expectations/requirements
Added 6 days ago
VG
Executive Assistant
Vuntut Gwitchin Government
Old Crow, YT
- Full-time
The Executive Assistant provides administrative support to Chief & Council and the Executive Office. As the Senior Administrative position, the Executive Assistant oversees the VGFN…
Added 6 days ago
W
Senior Procurement Contract Specialist
Worley
Markham, ON · Oakville, ON
- Full-time
We are seeking an experienced Senior Procurement Contracts Specialist to provide contract administration and commercial support for major capital projects while maintaining direct…
Added 6 days ago
F
Senior Administrative Assistant
Fluor
Calgary, AB
- Full-time
- Support budget administration activities, including invoice processing, purchase requisitions, purchase orders, tracking expenditures, and maintaining accurate records.
Added 6 days ago
PV
Permanent full-time (7.5 hrs per day) Administrative Assistant
Prairie Valley School Division
White City, SK
- Full-time
A minimum of one (1) year post-secondary education in a field such as business administration or office administration.
Added 6 days ago
MG
Unit Clerk II (Neonatal Intensive Care Unit)
Michael Garron Hospital
Toronto, ON
- Temporary
Training related to office administration/office coordination.
Added 6 days ago
E
Receptionist - Part Time, Non-Union, Maples Personal Care Home
Extendicare
Winnipeg, MB · Maples Personal Care Home
- Part-time
Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail)
Added 6 days ago
NI
Procurement Specialist
Nanometrics Inc.
Ottawa, ON
- Full-time
Certification or accreditation in Business Administration, Procurement or Supply Chain Management
Added 6 days ago
QH
Patient Registration Clerk
Quinte Health
Belleville, ON
- Full-time
Must have demonstrated typing and other basic clerical skills including computer/word processing, e-mail and faxing experience · Must have a satisfactory Criminal Record / Vulnerable Sector Check
Added 6 days ago
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Administrative Assistant
IFG - International Financial Group
Vancouver, BC
- Contract
This role offers an opportunity to work with a collaborative global team and support executive operations, office coordination, and workplace management.
Added 6 days ago
IH
Administrative Assistant | Nursing Administration
Interior Health Authority
Salmon Arm, BC
- Full-time
…confidential administrative support functions to the Nursing Administration team located at the Shuswap Lake General Hospital in Salmon Arm,…
Added 6 days ago
IH
Medical Office Assistant
Interior Health Authority
Enderby, BC
- Full-time
Enderby Health Centre has an exciting opportunity for a Casual Medical Office Assistant to join their team in Enderby, B.C.
Added 6 days ago
IH
Medical Office Assistant
Interior Health Authority
Logan Lake, BC
- Part-time
…Logan Lake Health Centre is seeking a Relief Part-Time Medical Office Assistant to join our dedicated team in the beautiful community of Logan Lake, British…
Added 6 days ago
SG
Purchaser - Swift Current
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 6 days ago
KC
Filing Clerk, People & Culture
Kinark Child and Family Services
Markham, ON
- $22.83 to $25.22 CAD / hour
- Full-time
Requires post-secondary level education and / or administration experience with digital personnel files and organizing to prepare for uploading to an HRIS system
Added 6 days ago
DH
Assistant Front Office Manager
Delta Hotels and Resorts®
Quebec, QC
- Full-time
Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest…
Added 6 days ago
BG
Procurement Officer
BC General Employees' Union (BCGEU)
Burnaby, BC
- Full-time
Travel is required; therefore, applicants must hold a valid B.C
Added 6 days ago
IR
Patient Admitting Clerk
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Medical Office Assistant / Medical Secretary Certification

Closed listing

The Salvation Army Canada and Bermuda Territory

Executive Assistant

Kingston, ON, Canada

The target hiring range for this position is $45,045.00 to $56,316.00 with a maximum of $67,567.50. · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: The target hiring range for this position is $45,045.00 to $56,316.00 with a maximum of $67,567.50.
Job type: Full-time
Closing date: Sep 25, 2026
Experience: 3–5 years of experience in executive support, nonprofit administration, operations coordination, or a related field
Working hours: 37.5 hours per week
Posting language: English
Posted: Sep 15, 2026

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Original job description

Archived listing. The details below describe a past opening.

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description:

ACCOUNTABILITIES:

Executive & Administrative Support

Provide administrative and coordination support to the Director when required, including scheduling, calendar management, and correspondence.
Assist in preparing meeting agendas, program reports, presentations, and materials to support leadership and community engagement as required.
Track follow-up items, deadlines, and action steps from meetings to ensure continuity and accountability.
Assist the Director in coordinating information and follow-up with staff, volunteers, and stakeholders.
Provide information for reports, presentations, and seasonal campaigns (e.g., Christmas Campaign).
Update and maintain website content to ensure program information and resources are accurate and accessible.
Develop and refresh promotional materials, brochures, and communications to support programs, outreach, and community awareness.
Coordinate, onboard, and provide guidance to community volunteers to support program delivery.
May assist with direct program services or client support as needed, helping staff and volunteers meet community needs.

Support for Strategic Planning & Proposals

Assist the Director with planning and tracking organizational goals, ensuring progress and follow-up on key initiatives.
Compile, organize, and review program and community data to provide insights that inform leadership discussions.
Monitor progress on projects and initiatives, reporting outcomes and highlighting items for the Director’s attention.
Support proposal development by conducting research, drafting content, compiling relevant data, and preparing materials to strengthen community impact.
Prepare dashboards and reports at the Director’s direction to summarize program performance and key outcomes.

Community & Organizational Insight

Assist the Director in gathering and summarizing feedback from community partners, program participants, and other stakeholders.
Help assess community needs, perceptions, and engagement trends, presenting findings to inform program improvements.
Review participation and engagement data to provide insights for planning and reporting purposes.
Prepare clear summaries and recommendations to support the Director in responding to community and organizational priorities.

Seasonal Campaign Coordination

Serve as Christmas Campaign Coordinator during the seasonal campaign period.
Provide guidance and day-to-day support to seasonal campaign workers, ensuring tasks are completed effectively.
Coordinate campaign logistics, timelines, and communications to ensure smooth execution.
Support campaign marketing efforts, including website updates, promotional materials, and community communications.
Track participation, donations, and campaign outcomes, assisting in reporting and post-campaign analysis to inform future efforts.

Systems & Organizational Continuity

Maintain and organize spreadsheets, databases, and tracking systems to ensure accurate information for programs, staff, and volunteers.
Assist in preserving organizational knowledge during leadership transitions by promoting transparency, collaboration, and shared understanding.
Support coordination and communication across departments and programs at the Director’s direction.

Health and Safety

Assist the Director and Committee members to conform to all regulations.
Follow safe work procedures.
Report any injury or illness immediately
Report unsafe acts and conditions
Participate in joint health and safety committees if elected
Participate in all training
Know all hazards, including those outside own work area
Know where the first aid kits and fire extinguishers are located and how to use them
Participate in workplace inspections as required
Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
Perform other position-related duties.

MANAGERIAL/Technical Leadership RESPONSIBILITY:

Shift supervisor to staff and program participants during direct service and in the absence of the coordinator
Work with other SAP staff to maintain, promote and improve the profile of The Salvation Army in the community.
Key holder and responsible for the opening and closing of the Centre during direct service
Reports directly to: CS Director

FINANCIAL AND MATERIALS MANAGEMENT:

Collect and provide receipts of client user fees and payments
Assist coordinator with user fee deposit.
Purchase of equipment and toys as approved

WORKING CONDITIONS:

This is a regular full-time position; based on 37.5 hours per week. Afternoon, early evening and weekend work is required on a seasonal basis.
The Director will set the hours of work and work schedule
Working environment is typically in the office, program room/classroom and in generally agreeable conditions.
The employee will be required to travel to the Centre for shifts with their own vehicle.
Ability to lift to 30 pounds for set up and dismantling of equipment at each site.
This job requires reaching, bending, and stooping frequently, working in a standing position for periods of time.

Normal hours of work: Hours of operation are Monday to Friday, 8:30a.m. to 4:30 p.m. and includes a ½ hour unpaid meal break where applicable. The hours of work and hours of operation are subject to review as required. May work irregular hours and weekends during seasonal campaigns

Education, Qualifications and Certifications:

Degree/Diploma in social services from an accredited university/college; social work, early childhood education, family and youth preferred
3–5 years of experience in executive support, nonprofit administration, operations coordination, or a related field
Strong organizational and analytical skills
Advanced computer proficiency, especially spreadsheets and databases
Excellent written communication skills
High level of discretion, professionalism, and integrity
Ability to manage multiple priorities while maintaining attention to detail
Experience in a nonprofit, community services, or faith-based setting is an asset.
Experience supporting proposals or grant development is an asset

Skills and Capabilities:

Effective interpersonal, and organizational skills
Proficient computer skills in all aspects of Microsoft Office
General office skills in record keeping and filing.
Attention to detail, problem solving and analytical skills.
Strong sense of integrity, confidentiality, and professional ethics
Relationship building – Demonstrated ability to build positive, productive, and supportive relationships with the community, corps members, clients, and other staff.
Exhibit good listening skills, have strong oral/written communication skills.
Treat the property of The Salvation Army with due care and caution.
Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check or vulnerable sector screening as required.
Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

Compensation:

The target hiring range for this position is $45,045.00 to $56,316.00 with a maximum of $67,567.50.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you.

About employer

More about this job

Responsibilities

The Executive Assistant provides administrative and coordination support to the Director, including scheduling, reporting, and project tracking. They also assist with community engagement, volunteer coordination, and the execution of seasonal campaigns.

Requirements

Candidates must hold a degree or diploma in social services or a related field and possess 3–5 years of experience in executive support or nonprofit administration. Strong analytical, organizational, and computer proficiency skills are required for this role.

Skills

Administrative support
Calendar management
Project coordination
Data analysis
Report preparation
Volunteer coordination
Communication
Microsoft Office
Database management
Proposal development
Community engagement
Organizational skills
Analytical skills
Attention to detail
Problem solving
Professionalism

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Nonprofit
Social Services
Administrative Support
Operations Coordination
Microsoft Office
Data Management
Community Outreach
Volunteer Management
Proposal Development
Grant Development
Project Management
Health and Safety
Reporting
Scheduling
Stakeholder Engagement
Campaign Coordination
Record Keeping
Professional Ethics
Confidentiality

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Office & administration jobs in Canada

MANAGEMENT CONSULTANT

Fellowship and Bursary Administrative Assistant