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Added 28 mins ago
IB
Manager, Development Communications
Ivey Business School at Western University
London, ON
- Full-time
The Manager, Development Communications is an experienced communications professional who plays a crucial role in supporting the Development team's efforts to raise philanthropic funds for…
Added 28 mins ago
DS
Manager, Maintenance & Renewal Services
Delta School District 37, British Columbia
Delta, BC
- Full-time
Reporting to the Director of Facilities, the Manager, Maintenance & Renewal Services is responsible for the planning, coordination, and delivery of maintenance, repair, and minor renewal…
Added 43 mins ago
PI
National Account Manager
Protective Industrial Products
Mississauga, ON
- Full-time
…profitability across assigned national accounts. Reporting to the Director of National Accounts, the NAM is accountable for developing and executing strategic plans at the corporate level,…
Added 58 mins ago
NB
Senior Advisor, Digital Assets
National Bank of Canada
Montreal, QC
- Full-time
…team at National Bank means acting as a key contributor to the development and evolution of Digital Assets capabilities within Capital Markets Operations. This role allows you to have a…
Added 58 mins ago
NB
Director Fiduciary Services
National Bank of Canada
Montreal, QC
- Full-time
Drive business development activities with targeted sectors such as Private Banking 1859, National Bank Financial, and the Personal Banking Network.
Added 1 hour ago
CO
Director, Health, Safety, & Organizational Resilience
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Saint John, NB
- Full-time
The Director of Occupational Health, Safety & Organizational Resilience provides enterprise-wide strategic leadership for the transformation, modernization, and continuous improvement of…
Added 1 hour ago
NE
Finance Manager
Northern Employment Solutions Inc
ON · Ontario, Canada
- Full-time
Reporting directly to the Executive Director, the Finance Manager will oversee financial operations, budgeting, reporting, payroll, compliance, and financial systems while supporting…
Added 1 hour ago
NE
Finance Manager
Northern Employment Solutions Inc
North Bay, ON
- Full-time
Reporting directly to the Executive Director, the Finance Manager will oversee financial operations, budgeting, reporting, payroll, compliance, and financial systems while supporting…
Added 2 hours ago
FD
Director Partnerships Beverage
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- Full-time
· Business-casual attire – comfortable yet professional
Added 2 hours ago
SI
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Added 2 hours ago
HT
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Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 3 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Child Health and Human Development
Added 4 hours ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
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- Full-time
Provide operational leadership and continuity during the absence of the Integrated Director, Diagnostic Imaging.
Added 4 hours ago
S
Senior Internal Auditor - Accounting and Operations
Solmax
Longueuil, QC
- Full-time
challenges related to growth through acquisitions and the standardization of practices. It is a careerdevelopment springboard toward a Director, Internal Audit position.
Added 4 hours ago
A
Senior Service Designer
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Toronto, ON
- $95,000 to $105,000 CAD / year
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Added 4 hours ago
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Quality and Patient Safety Consultant
Brant Community Healthcare System
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Added 7 hours ago
UO
Director, Child Care Services
University of Victoria
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- Full-time
The Director is a key participant in the overall development and management of the Campus Engagement portfolio and is expected to proactively engage with other leaders and the Senior…
Added 7 hours ago
UO
Director, Administration
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- Full-time
Under the direction of the Dean, and in collaboration with Associate Deans and Chairs/Directors as applicable, the Director, Administration (DA) is responsible for the management of the…
Added 7 hours ago
UO
Accessibility Advisor
University of Victoria
Victoria, BC
- Full-time
Reporting to the Associate Director of the CAL, this role is responsible for the development and on-going delivery of programming for students with students with a disability or chronic…
Added 7 hours ago
UO
Co-op Coordinator
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The Salvation Army in Canada

Administrative Assistant

Windsor, ON, Canada

The target hiring range for this position is $42,042.00 to $52,561.60 with a maximum of $63,063.00. · Full-time

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Job details

Pay: The target hiring range for this position is $42,042.00 to $52,561.60 with a maximum of $63,063.00.
Job type: Full-time
Apply by: Nov 29, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Oct 30, 2026

Original job description

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Accountabilities

Job Description:

Service Responsibilities

General office duties such as answering telephone calls, direct and/or answering inquiries; filing documents electronically or manually; photocopying materials as requested; and resolving routine inquiries.
Schedule meetings, prepare/distribute agendas; type and circulate minutes.
Maintain confidentiality and keep accurate employee personnel files, and statistical reports.
Compile, type, and maintain policies, procedures, and manuals as needed.
Draft and type correspondence, presentations, brochures; fliers and generates reports.
Process out-going mail including courier parcels and materials of a confidential nature; receive parcels and distributes to the appropriate persons; follow procedure to process mail opening.
Provide information to management members when inquired.
Maintain adequate office supplies and other supplies as directed; maintain supply of postage stamps, arrange for maintenance of office equipment.
Assist in the preparation for accreditation and other reviews, and follow-up.

Business and Financial

Opening safe, matching all the money in the safe, ensure all monies received are deposited in time. Sending required bank deposit financial documents to the regional accounting center for processing.
Acting as a custodian of petty cash.
Maintain an accurate record of all monetary donations, complete donor receipts for income tax purposes, and send acknowledgement letters.
Maintain current inventory list; ensure that a yearly inventory is completed for adequate insurance coverage.
Coding and forwarding invoices to the regional accounting center for payment, when needed.

Human Resources

Manage all employees’ personnel files in compliance with applicable Salvation Army and legislative requirements. Ensuring that employee files are current, up-to-date, and securely stored.
Acting as Centre’s timekeeper to utilize information from employee timesheets, input working hours in a timely and accurate manner in the Workday system for Manager approval.

This position description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities of the incumbent. Perform other position related duties as required.

Organizational Responsibilities

Develop an understanding of the Mission of The Salvation Army in Canada and its implications as related to position responsibilities.
Maintain information in confidential as required. Ensure that all information about residents, clients, staff, visitors, and volunteers is strictly confidential.
Participate as an active and responsible team member in all work groups through which position responsibilities are achieved.
Represent the organization in a professional and engaging manner and assist personnel whom the position supports in developing those skills as required.
Participate in probationary and annual performance appraisal process.
Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
Participate in ongoing professional development and attend/maintain all mandatory training.

CRITICAL RELATIONSHIP MANAGEMENT

Internal Relationships

Direct Supervisor, other management members, staff, volunteers, and residents.
Participate in regular performance review and/or staff meetings to review operational effectiveness.

External Relationships

Donors and community members.

MANAGERIAL/Technical Leadership RESPONSIBILITY

This position reports directly to the Business Director or designates.

Financial And Materials Management

Has responsibility for the receipt, record and deposit of donation revenue and service fees. Hand petty cash money.

Working Conditions

Normal hours of work – This is a full-time position, 35 hours per week, Monday to Friday. Detail work schedule will be discussed on hiring. Due to working environment, flexibility is required for changes as needed.
Normal location of work is at Windsor Centre of Hope, 355 Church Street, Windsor, ON N9A 7G9.

The above responsibilities must be discharged in accordance with The Salvation Army’s Mission Statement, in a professional manner, exemplifying Christian standards of conduct.

Education, Qualifications And Certifications

Completion of a Community College program, preferably the completion of a diploma or certificate in accounting and/or Business Administration.
Valid Ontario Class “G2” or “G” Driver’s License, a current copy of a driver’s abstract that is satisfactory to The Salvation Army, in its sole discretion, is required.

Experience And Skilled Knowledge Requirements

Minimum of three (2) years of prior related experience and working knowledge in administrative experience, general accounting and payroll experience.
Professional working experience of using Microsoft Office products is required, i.e. Word, Excell, PowerPoint, Publisher, Outlook email, Teams, Microsoft 365, and Adobe Acrobat, etc.
Good knowledge and skills of using online software programs, and IT problem solving skills.

Skills And Capabilities

Self-motivated, flexible, disciplined and able to work independently with minimal supervision, and participate as an active and responsible team member in a cooperative team environment.
Ability to learn, adapt, and utilize technology and processes quickly.
Ability to maintain a high level of accuracy and confidentiality, attention to detail, problem solving and analytical skills.
Ability to prioritize, time management skills to effectively handle multiple priorities and meet competing deadlines.
Must have strong interpersonal and communication skills (written/oral), good listening skills, and an ability to work cooperatively with director team members, and program managers.
Ability to clearly and concisely compose/proofread/edit documents such as letters, memos and e-mail.
Understand ethical behaviour and business practices and ensure that own behaviour is consistent with these standards and aligns with the values of the organization.
Ability to exercise good judgement.
Excellent interpersonal skills, integrity, and adaptability.Ability to lift/move up to 20 lbs.
Support for and an understanding of the mission and purpose of The Salvation Army in Canada.

NOTE: Alternative combinations of education and experience may be considered.

Compensation

The target hiring range for this position is $42,042.00 to $52,561.60 with a maximum of $63,063.00.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you.

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More about this job

Responsibilities

Provide general administrative support, including managing correspondence, records, meetings, supplies, and confidential personnel files. Handle donation and petty cash records, deposits, invoices, inventory, and employee timekeeping, while supporting accreditation reviews and organizational operations.

Requirements

A community college program is required, with a diploma or certificate in accounting or business administration preferred; alternative combinations of education and experience may be considered. The role requires at least two years of related administrative experience, general accounting and payroll knowledge, proficiency with Microsoft Office and related software, and a valid Ontario G2 or G driver's license with a satisfactory driver's abstract.

Skills

Administrative Support
General Accounting
Payroll
Microsoft Office
Microsoft 365
Adobe Acrobat
Timekeeping
Financial Recordkeeping
Confidential Records Management
Written and Oral Communication
Document Preparation and Editing
Attention to Detail
Problem Solving
Time Management
Interpersonal Skills
Inventory Management

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Publisher
Microsoft Outlook
Microsoft Teams
Microsoft 365
Adobe Acrobat
Workday
Administrative Support
General Accounting
Payroll
Personnel Files
Timekeeping
Petty Cash
Bank Deposits
Donation Receipts
Invoice Processing
Financial Recordkeeping
Confidentiality
Accreditation
Inventory Management
Office Supplies
Document Preparation
Meeting Coordination
Electronic Filing
Customer Inquiries
Data Entry
Health and Safety
Nonprofit Organization

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