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Added 1 hour ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
Excellence - We support a culture of distinction
Added 1 hour ago
Administrative Assistant, RAAM Clinic
Winnipeg Regional Health Authority
Selkirk, MB
…Assistant – RAAM Clinic is responsible for providing administrative/clerical/reception support for the day-to-day operations of the Community Health Office. In addition, the position of…
Added 1 hour ago
Administrative Assistant - Home Care
Winnipeg Regional Health Authority
Selkirk, MB
…Administrative Assistant is responsible for providing administrative/clerical support for the day-to-day operations of the Home Care program. The position of Administrative Assistant…
Added 3 hours ago
SD
Front Store Supervisor, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Kingston, ON
- Part-time
May be asked to perform clerical and banking duties
Added 3 hours ago
SD
Front Store Supervisor, Hourly Part Time Day
Shoppers Drug Mart
Kingston, ON
- Part-time
May be asked to perform clerical and banking duties
Added 4 hours ago
NP
24 Hour - Administrative Assistant
NANTUCKET POLICE DEPARTMENT
Montreal, QC · Urban agglomeration of Montreal, QC
- Internship
…his/her designee, the 24 – Hour Administrative Assistant provides clerical, payroll and customer service support for residents, staff, and visitors of Our Island…
Added 4 hours ago
O
Office Clerk
OPENLANE
Richmond, BC
- Full-time
Perform clerical duties such as data entry, processing information, and generating reports.
Added 5 hours ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Beaumont, AB
- Part-time
May be asked to perform clerical and banking duties
Added 6 hours ago
UO
Residence Admissions Clerk
University of Victoria
Victoria, BC
- Full-time
In support of the University's and Residence Service's overall recruitment and retention goals, the Residence Admissions Clerk performs administrative, customer service duties related to…
Added 6 hours ago
WC
Pharmacy Assistant
Walmart Canada
Truro, NS
- Full-time
Clerical Organization, filing prescriptions, invoices, reports, correspondence and memos and completing any administrative support functions assigned (i.e. journals, accounts receivable,…
Added 7 hours ago
DS
Relief Administration Systems Support
Developmental Services of Leeds and Grenville
Brockville, ON
- Temporary
The position of the Administrative/Systems Support is responsible for ensuring that the agency’s service/information system is both accurate and current and ensuring readily available…
Added 7 hours ago
A
Reception Administrative Assistant
Adecco
Toronto, ON
- $20 to $22 CAD / hour
- Temporary
Provide general administrative and clerical support to the team
Added 7 hours ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Barrie, ON
- Part-time
May be asked to perform clerical and banking duties
Added 8 hours ago
W
Pharmacy Assistant
Walmart
Truro, NS
- Full-time
6. Clerical Organization, filing prescriptions, invoices, reports, correspondence and memos and completing any administrative support functions assigned (i.e. journals, accounts receivable,…
Added 9 hours ago
SD
Cashier Manager, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Ottawa, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 9 hours ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Beaumont, AB
- Part-time
May be asked to perform clerical and banking duties
Added 10 hours ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
May be asked to perform clerical and banking duties
Added 10 hours ago
PA
Administrative Assistant
Peak Associates Limited
Toronto, ON · North York, ON
- $50,000 to $55,000 CAD / year
- Full-time
Our client is seeking an enthusiastic and highly organized Administrative Assistant to provide vital business support to a busy team. This role is ideal for someone who thrives in a…
Added 12 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
Excellence - We support a culture of distinction
Added 13 hours ago
O
Office Clerk
OPENLANE
Richmond, BC
- Full-time
Perform clerical duties such as data entry, processing information, and generating reports.
Added 13 hours ago
SD
Cashier Manager, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Full-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 16 hours ago
O
Office Clerk
OPENLANE
Richmond, BC
- Full-time
Perform clerical duties such as data entry, processing information, and generating reports.
Added 22 hours ago
O
Office Clerk
OPENLANE
Richmond, BC
- Full-time
Perform clerical duties such as data entry, processing information, and generating reports.
Added 1 day ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Mississauga, ON
- Part-time
May be asked to perform clerical and banking duties
Added 1 day ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Hamilton, ON
- Full-time
Clerical Organization, filing prescriptions, invoices, reports, correspondence and memos and completing any administrative support functions assigned (i.e. journals, accounts receivable,…

The Salvation Army in Canada

Scheduler

Victoria, BC, Canada

The target hiring range for this position is $21.28 to $26.60 with a maximum of $31.92. · Full-time

Apply About employer

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Job details

Pay: The target hiring range for this position is $21.28 to $26.60 with a maximum of $31.92.
Job type: Full-time
Apply by: Dec 2, 2026
Experience: Minimum 3 years related experience in an administrative and/or financial position.
Posting language: English
Posted: Nov 2, 2026

Original job description

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description

Sunset Lodge in Victoria, BC, is a 108-bed long-term care home operated by the Salvation Army. Located along the beautiful Gorge Waterway, our home features park-like grounds and therapeutic gardens where residents and their guests can enjoy peaceful surroundings and views of the water throughout the year.

Sunset Lodge is committed to ensuring every resident feels known, valued, and cared for, while providing person-centered care in a home guided by Christ and rooted in love. Sunset Lodge is a place where you can build relationships, grow, and be part of something that matters.

POSITION PURPOSE SUMMARY: Responsibilities of the position include receiving visitors, answering telephones, scheduling and time and attendance for all departments, Staffing coordination, emergency staffing, timekeeping system management, shift adjustment and approvals and providing clerical support to facility personnel.

Key Accountabilities

Staffing Coordination

Collaboration: Work with Managers to ensure adequate staffing levels.
Continuous Operation: Support scheduling to avoid service disruptions.

Schedule Updates

Workday Management: Input and update schedules in scheduling systems.
Verification: Ensure accuracy of schedule data.

Shift Changes and Attendance

Shift Logs: Maintain a detailed log of shift changes.
Attendance Records: Track and update attendance data.

Emergency Staffing

Immediate Response: Contact Managers or RNs for urgent staffing needs.
Contingency Planning: Develop plans for unexpected staffing shortages.

Training Records

Log Maintenance: Track in-service training participation for employees.

Timekeeping System Management

Record Maintenance: Input accurate attendance data into the system (Responsible for Care Aide).
Data Integrity: Regularly audit records for consistency (Responsible for Care Aide).

Attendance Tracking and Reporting

Leave Management: Monitor vacation, sick days, and other leave types (Responsible for Care Aide).
Trend Analysis: Prepare reports on attendance patterns (Responsible for Care Aide).

Shift Adjustments and Approvals

Schedule Changes: Update schedules to reflect approved adjustments (Responsible for Care Aide).
Overtime Management: Log and track overtime hours.
Shift Exchange Management: Log and track shift exchange hours.

Policy Compliance

Monitoring: Ensure all records comply with agreements and policies.
Reporting: Alert management to attendance irregularities.

Employee Communication

Discrepancy Notifications: Communicate errors and corrections to employees.
Guidance: Educate employees on attendance rules.

Additional Responsibilities

General Contribution: Perform other related duties as required, enhancing the overall efficiency and professionalism of the office.

Health & Safety

The incumbent's work environment is typically located at care facilities. The incumbent will work under the following disagreeable conditions:

Dealing with crisis situations
Dealing with difficult residents The incumbent has no travel required.

Exposure To Hazards

The job incumbent may be exposed to the risk of minor to moderate risk of injury or illnesses due to:

Exposure to infectious diseases
Other potentially dangerous situations (rare)

Precautionary Measures

The incumbent must take the following precautionary measures (in addition to health and safety rules):

Universal Precautions
Hand wash with anti-bacterial soap
Aware of resident's issues
Non-violent crisis intervention training

Managerial Responsibility

Reports directly to Director of Operations
Direct reports: has none

Financial And Materials Management

The incumbent has no responsibility for Financial Resources

Education And Experience Qualifications

Education, Qualifications and Certifications:

Grade 12 diploma. Administrative courses preferred.
Minimum 3 years related experience in an administrative and/or financial position.

Skills And Capabilities

Friendly, outgoing attitude and good customers service skills.
Ability to type and utilize a variety of computer software applications effectively.
Ability to operate related equipment.
Ability to organize & prioritize work, meeting deadlines.
Ability to communicate effectively in English - both verbally and in writing.
Physical ability to carry out duties of this position.
Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening.

Physical Effort/Dexterity Required

The performance of the job requires a moderate amount of standing, walking, physical intervention, and some data input.

The incumbent is required to lift less than 20 pounds.

Concentration Required

The performance of the job requires attentive listening, analyzing, and helping employees regarding to schedule.

The above responsibilities must be discharged in accordance with The Salvation Army's Mission Statement, in a professional manner, upholding our code of conduct.

Compensation

The target hiring range for this position is $21.28 to $26.60 with a maximum of $31.92.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you.

Apply About employer

More about this job

Responsibilities

Coordinate staffing and maintain accurate schedules, attendance, timekeeping, shift changes, overtime, and training records across facility departments. Respond to urgent staffing needs, communicate attendance discrepancies to employees, and provide clerical support to facility personnel.

Requirements

Requires a Grade 12 diploma and at least three years of related administrative and/or financial experience; administrative courses are preferred. Candidates should have strong customer service, computer, organizational, and English communication skills, and must be able to complete applicable background screening.

Skills

Staff Scheduling
Staffing Coordination
Timekeeping
Attendance Tracking
Schedule Management
Emergency Staffing
Recordkeeping
Data Accuracy
Overtime Tracking
Leave Management
Reporting
Employee Communication
Customer Service
Organization and Prioritization
Computer Software Proficiency
Written and Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Staff Scheduling
Staffing Coordination
Timekeeping System
Attendance Records
Shift Changes
Emergency Staffing
Contingency Planning
Training Records
Overtime Management
Shift Exchanges
Leave Management
Attendance Reporting
Policy Compliance
Clerical Support
Administrative Experience
Financial Experience
Customer Service
Computer Software
Background Check
Long-Term Care
Resident Care
Universal Precautions
Non-Violent Crisis Intervention

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