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Added 42 mins ago
RB
Manager, Insurance Financial Control
Royal Bank of Canada
Mississauga, ON
- Full-time
As the Manager, Insurance Financial Control within our Insurance Finance group, the successful candidate will support the General Ledger Attestation process ensuring the effective design…
Added 1 hour ago
IP
Finance Officer
Indigenous Perspectives Society
Moberly Lake, BC
- Full-time
…accounting and financial support services. Reporting to the Finance Manager, the Finance Officer helps maintain accurate financial reporting, reconciliations, budget monitoring, funding…
Added 2 hours ago
RB
Client Advisor
Royal Bank of Canada
Stephenville, NL
- Part-time
…individual needs. You will champion the RBC brand and drive business by supporting new client acquisition and deepening existing relationships. If you have the self-motivation to deliver…
Added 2 hours ago
RB
Client Advisor Intern
Royal Bank of Canada
Windsor, ON
- Part-time
…individual needs. You will champion the RBC brand and drive business by supporting new client acquisition and deepening existing relationships. If you have the self-motivation to deliver…
Added 3 hours ago
RP
Manager, Inventory
Rexall Pharmacy Group Ltd.
Mississauga, ON
- $80,000 to $105,000 CAD / year
- Full-time
Reporting to the Senior Director, Controller, this new role as Inventory Manager, oversees the effective control over retail inventories and inventory store processes within the Rexall…
Added 3 hours ago
SI
CRM Analyst
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
…infrastructure, security standards and system integrations. Business process decisions and priorities remain with the Manager, Admissions and Advisory…
Added 3 hours ago
CC
Finance Assistant, Accounts Payable (Contract)
Canadian Cancer Society
Quebec, QC
- Contract
Reporting to the Senior Manager, Finance, this position will be responsible for supporting Accounts Payable (AP) processes such as ensuring timely processing of weekly payments, review of…
Added 3 hours ago
CC
Finance Assistant, Accounts Payable (Contract)
Canadian Cancer Society
Ottawa, ON
- Contract
Reporting to the Senior Manager, Finance, this position will be responsible for supporting Accounts Payable (AP) processes such as ensuring timely processing of weekly payments, review of…
Added 3 hours ago
CC
Finance Assistant, Accounts Payable (Contract)
Canadian Cancer Society
Montreal, QC
- Contract
Reporting to the Senior Manager, Finance, this position will be responsible for supporting Accounts Payable (AP) processes such as ensuring timely processing of weekly payments, review of…
Added 3 hours ago
CC
Finance Assistant, Accounts Payable (Contract)
Canadian Cancer Society
Halifax, NS
- Contract
Reporting to the Senior Manager, Finance, this position will be responsible for supporting Accounts Payable (AP) processes such as ensuring timely processing of weekly payments, review of…
Added 3 hours ago
CC
Finance Assistant, Accounts Payable (Contract)
Canadian Cancer Society
Toronto, ON
- Contract
Reporting to the Senior Manager, Finance, this position will be responsible for supporting Accounts Payable (AP) processes such as ensuring timely processing of weekly payments, review of…
Added 3 hours ago
SH
Accounts Receivable Manager
Sandman Hotel Group
BC · West Vancouver, BC
- Full-time
Northland Properties is seeking an experienced and results-driven Accounts Receivable Manager to lead our Accounts Receivable function and strengthen the processes, controls, and reporting…
Added 4 hours ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
Reporting to the Finance Manager, Corporate Consolidations and working with our global Husky Finance teams, the Senior Financial Analyst plays a critical role in the timely and accurate…
Added 4 hours ago
S
Finance Manager, Accounting & Financial Reporting (Hybrid)
Stryker
Hamilton, ON
- Full-time
As Finance Manager, you will lead Stryker Canada’s accounting, financial reporting and control environment, with ownership of the financial close, balance-sheet integrity and corporate…
Added 4 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Winnipeg, MB
- Full-time
…coordinate the worldwide implementation of initiatives and controls across all program…
Added 4 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Moncton, NB
- Full-time
…coordinate the worldwide implementation of initiatives and controls across all program…
Added 4 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Halifax, NS
- Full-time
…coordinate the worldwide implementation of initiatives and controls across all program…
Added 4 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Quebec, QC
- Full-time
…coordinate the worldwide implementation of initiatives and controls across all program…
Added 4 hours ago
C
Salesforce Release Engineer
Cognizant
Toronto, ON
- $78,000 to $125,000 CAD / year
- Full-time
As a Salesforce Release Manager, you will make an impact by leading and coordinating enterprise application releases across Salesforce, MuleSoft, nCino, and integrated applications while…
Added 4 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Toronto, ON
- Full-time
…coordinate the worldwide implementation of initiatives and controls across all program…
Added 4 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Montreal, QC
- Full-time
…coordinate the worldwide implementation of initiatives and controls across all program…
Added 4 hours ago
C
Analyste de conformité LBA/FT
CGI
Montreal, QC
- Full-time
…particularly those related to: Know Your Customer / Know Your Business (KYC/KYB); Identification and verification of Politically Exposed Persons (PEPs); Customer Due Diligence (CDD);…
Added 4 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Vancouver, BC
- Full-time
…coordinate the worldwide implementation of initiatives and controls across all program…
Added 4 hours ago
WI
Manager, Ethics and Integrity Program
WSP in Canada
Calgary, AB
- Full-time
…coordinate the worldwide implementation of initiatives and controls across all program…
Added 5 hours ago
H
Specialist – Project Planning & Integration
Hays
Sudbury, ON
- $110,000 to $125,000 CAD / year
- Full-time
This is a permanent position reporting to the Sr. Manager, Project Controls - Canada . The role is responsible for planning and scheduling across multiple studies and projects, ensuring the…

The Staffing Alternative

Accounts Payable Specialist

Oakville, ON, Canada

Full-time

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Job details

Job type: Full-time
Experience: ◦ Experience: 3-5 years' experience in accounts
Posting language: English
Posted: Nov 2, 2026

Original job description

We are currently seeking an AP Officer to join our finance team. Be part of our finance transformation as we modernize and strengthen our accounts, payable operations and general ledger integrity. Reporting to the Finance Manager, Operations & Controls, you'll manage the complete purchase-to-pay cycle, maintain the general ledger, and ensure robust financial controls across our multi-site operations.

This role combines technical accounting expertise with vendor relationship management and compliance oversight.

This is more than a job - it's a career accelerator.

• Accounts Payable Processing (40% of role)

Process supplier invoices including data entry, coding, and approval routing

Perform three-way matching of purchase orders, goods receipts, and invoices

Resolve invoice discrepancies and coordinate with purchasing and operations teams

Prepare weekly payment runs ensuring optimal cash management and payment terms compliance

Execute payment processing via cheque, EFT, and wire transfer

Maintain vendor statement reconciliations and resolve outstanding items

Respond to vendor enquiries regarding payment status, remittance advice, and account matters

Monitor aged AP reports and coordinate with Finance Manager on payment prioritization

Process expense reimbursements and ensure compliance with company policies

Support month-end AP accruals and cut-off procedures

• Vendor Management (15% of role)

Maintain vendor master data including contact information, payment terms, and banking details

Process new vendor setup requests with appropriate documentation and approvals

Coordinate annual vendor information updates

Monitor duplicate vendor records and maintain data integrity

Build and maintain professional relationships with key suppliers

Support vendor performance reviews and periodic vendor analysis

• General Ledger & Month-End (25% of role)

Prepare and post journal entries for accruals, prepayments

Perform monthly balance sheet account reconciliations

Support month-end close process including schedules preparation and variance analysis

Maintain fixed asset register including additions, disposals, and depreciation calculations

Process intercompany transactions and reconciliations

Assist with annual audit preparation including schedules and supporting documentation

Monitor general ledger for unusual items and investigate discrepancies

Support budget versus actual analysis and reporting

• Corporate Card & Expense Management (10% of role)

Administer corporate credit card program including cardholder management and limit reviews

Review and code monthly corporate card transactions

Ensure receipt compliance and follow up on missing documentation

Coordinate with cardholders on expense report submissions and queries

Maintain T&E policy compliance and provide guidance to employees

Compile Monthly IDS reports and manage credit card provider portal

• Controls Compliance & Process Improvement (10% of role)

Ensure compliance with AP approval workflows and segregation of duties requirements

Document AP and GL procedures and maintain process documentation

Identify opportunities for AP automation and process efficiency improvements

Participate in systems transformation projects affecting AP and GL processes

Support Finance Manager with ad-hoc analysis and special projects

Monitor key AP and GL metrics including cycle times and accuracy rates

Requirements

◦       Education: Successful completion of studies in accounting, finance, business administration, or related field
◦       Experience: 3-5 years' experience in accounts payable, general ledger accounting, or similar finance role
◦       Accounting Knowledge: Strong understanding of accounting principles, journal entries, and reconciliations
◦       AP Experience: Demonstrated experience with full AP cycle including three-way matching and payment processing
◦       Technical Skills: Advanced proficiency in Excel and ERP systems. Comfortable with accounting software and payment platforms
◦       Attention to Detail: Exceptional accuracy in data entry, reconciliation, and financial controls
◦       Communication: Strong interpersonal skills for vendor liaison and internal stakeholder coordination

Benefits

Join us to not only transform our finance function but your own professional trajectory through unparalleled mentorship and hands-on experience with complex business challenges.

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More about this job

Responsibilities

Manage the purchase-to-pay cycle, including invoice processing, payment runs, vendor records, and expense reimbursements, while maintaining accurate general ledger records and financial controls. Support month-end close, reconciliations, fixed asset accounting, audit preparation, corporate card administration, compliance, and process improvement.

Requirements

Requires completed studies in accounting, finance, business administration, or a related field, along with 3–5 years of experience in accounts payable, general ledger accounting, or a similar finance role. Candidates should have strong accounting knowledge, full-cycle accounts payable experience, advanced Excel and ERP skills, exceptional attention to detail, and strong communication skills.

Skills

Accounts Payable Processing
Three-Way Matching
Payment Processing
Vendor Management
General Ledger Accounting
Journal Entries
Account Reconciliation
Month-End Close
Fixed Asset Accounting
Corporate Card Administration
Expense Management
Financial Controls
Advanced Excel
ERP Systems
Financial Analysis
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Purchase-To-Pay Cycle
Supplier Invoices
Three-Way Matching
Payment Runs
EFT
Wire Transfers
Vendor Master Data
Vendor Reconciliation
General Ledger
Journal Entries
Accruals
Prepayments
Balance Sheet Reconciliation
Month-End Close
Fixed Asset Register
Depreciation
Intercompany Transactions
Audit Preparation
Budget Versus Actual Analysis
Corporate Credit Cards
Expense Reimbursements
Travel And Expense Policy
Segregation Of Duties
Financial Controls
AP Automation
Process Documentation
Excel
ERP Systems
Nonprofit Organizations

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