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Added 9 mins ago
1
Office Manager - Studio Dental Fairview Mall
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $70,000 CAD / year
- Full-time
Experience with dental practice management software such as TRACKER is considered an asset
Added 9 mins ago
1
Assistant Office Manager - 12853
123Dentist
Toronto, ON · North York, ON
- $25 to $27 CAD / hour
- Temporary
Experience with dental practice management software such as Open Dental or Tracker is considered an asset
Added 9 mins ago
1
Assistant Office Manager - Apple Tree Dental for Kids Newmarket
123Dentist
Newmarket, ON
- $25 to $27 CAD / hour
- Temporary
Experience with dental practice management software such as Open Dental or Tracker is considered an asset
Added 9 mins ago
1
Office Manager - Vancouver City Centre Dental
123Dentist
Vancouver, BC
- $35 to $38 CAD / hour
- Full-time
Experience with dental practice management software such as Tracker is considered an asset
Added 9 mins ago
A
Finance Manager - Edmonton Corporate Office
AutoCanada
AB · Edmonton, AB
- Other
Experience with OneStream consolidation and reporting software is considered a strong asset.
Added 38 mins ago
ME
Accounting Assistant
McDougall Energy Inc.
Sault Ste. Marie, ON
- Full-time
…Accounting Assistant. Reporting to the Corporate Accounting Manager, the Accounting Assistant will support the Finance Department through various account and administration functions to…
Added 38 mins ago
NB
Senior AI Developer
National Bank of Canada
Montreal, QC
- Full-time
…for strategic digital platforms and will report to the Senior Manager, Asset Management. You’ll work closely with Solution Designers, developers, architects, artificial intelligence…
Added 1 hour ago
VM
Sales Representative- Permanent Full-Time - (Supply Chain and Logistics B2B) - Alberta
Venture Media
Calgary, AB
- From $60,000 CAD / year
- Full-time
Reporting to the Sales Manager – Business Development, the Sales Representative will contribute directly to revenue growth by turning qualified opportunities into active shipping clients…
Added 1 hour ago
VM
Sales Representative- Permanent Full-Time - (Supply Chain and Logistics B2B) - British Columbia
Venture Media
Vancouver, BC
- From $60,000 CAD / year
- Full-time
Reporting to the Sales Manager – Business Development, the Sales Representative will contribute directly to revenue growth by turning qualified opportunities into active shipping clients…
Added 2 hours ago
CW
Quality Assurance Technician - Morning Shift
Cascadia Windows & Doors
Langley (District), BC · Langley, BC
- $24 to $26 CAD / hour
- Full-time
Familiarity and/or experience with various computer software such as MS Office/Outlook.
Added 2 hours ago
VM
Sales Representative- Permanent Full-Time - (Supply Chain and Logistics B2B) - Ontario
Venture Media
Toronto, ON
- From $60,000 CAD / year
- Full-time
Reporting to the Sales Manager – Business Development, the Sales Representative will contribute directly to revenue growth by turning qualified opportunities into active shipping clients…
Added 3 hours ago
IP
Finance Officer
Indigenous Perspectives Society
Moberly Lake, BC
- Full-time
…accounting and financial support services. Reporting to the Finance Manager, the Finance Officer helps maintain accurate financial reporting, reconciliations, budget monitoring, funding…
Added 4 hours ago
CR
Office Manager
COGIR Real Estate
Kelowna, BC
- Full-time
…take your experience to the next level? As our next Office Manager, you will be a pivotal member of our Retirement management team focused on handling all the behind-the-scenes activities…
Added 4 hours ago
SI
CRM Analyst
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
Reporting to the Manager, Admissions and Advisory Services, the CRM Analyst is responsible for the day-to-day functional administration of CRM admissions system, including system…
Added 4 hours ago
SI
Office Administrator, Student Supports & Admissions
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
Added 4 hours ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…
Added 5 hours ago
C
CCQ Security Technician
Convergint
Ottawa, ON
- Full-time
…to isolate and fix problems in malfunctioning equipment or software. Installs projects as…
Added 5 hours ago
General Duty Nurse (N2) - Adult Emergency
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 5 hours ago
Hospital Based Case Coordinator (N3)
Winnipeg Regional Health Authority
Winnipeg, MB
…in a community setting. Under the general supervision of the Manager Health Services and while demonstrating a commitment to the mission, vision and values of the WRHA, the Hospital Based…
Added 6 hours ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
Respond to employee and manager inquiries regarding pay, benefits, and employment-related documentation.
Added 6 hours ago
1
Office Manager - Studio Dental Union Station
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $70,000 to $80,000 CAD / year
- Full-time
Experience with dental practice management software such as Tracker is considered an asset
Added 6 hours ago
1
Office Manager - Ottawa, ON - 12727
123Dentist
Ottawa, ON
- Full-time
Experience with dental practice management software such as Tracker is considered an asset
Added 6 hours ago
TE
Service Project Manager
Triad Electric Ltd.
AB · Greater Edmonton Metropolitan Area
- Full-time
Role Description The Service Project Manager is a full-time, on-site role based in the Greater Edmonton Metropolitan Area. This role oversees day-to-day service project activities,…
Added 7 hours ago
WR
General Manager
Workshop Recruiting & Consulting
North Vancouver, BC
- $120,000 to $140,000 CAD / year
- Full-time
We’re looking for a hands-on General Manager who will directly handle and oversee accounting and finance, people management, and business operations.
Added 7 hours ago
IS
Project Manager
Idealogical Systems Inc
Markham, ON
- Full-time
Proactively manage dependencies across software development, 3D asset creation, client-provided content, hardware, and testing.

The Staffing Alternative

Accounts Payable Specialist

Oakville, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: ◦ Experience: 3-5 years' experience in accounts
Posting language: English
Posted: Nov 2, 2026

Original job description

We are currently seeking an AP Officer to join our finance team. Be part of our finance transformation as we modernize and strengthen our accounts, payable operations and general ledger integrity. Reporting to the Finance Manager, Operations & Controls, you'll manage the complete purchase-to-pay cycle, maintain the general ledger, and ensure robust financial controls across our multi-site operations.

This role combines technical accounting expertise with vendor relationship management and compliance oversight.

This is more than a job - it's a career accelerator.

• Accounts Payable Processing (40% of role)

Process supplier invoices including data entry, coding, and approval routing

Perform three-way matching of purchase orders, goods receipts, and invoices

Resolve invoice discrepancies and coordinate with purchasing and operations teams

Prepare weekly payment runs ensuring optimal cash management and payment terms compliance

Execute payment processing via cheque, EFT, and wire transfer

Maintain vendor statement reconciliations and resolve outstanding items

Respond to vendor enquiries regarding payment status, remittance advice, and account matters

Monitor aged AP reports and coordinate with Finance Manager on payment prioritization

Process expense reimbursements and ensure compliance with company policies

Support month-end AP accruals and cut-off procedures

• Vendor Management (15% of role)

Maintain vendor master data including contact information, payment terms, and banking details

Process new vendor setup requests with appropriate documentation and approvals

Coordinate annual vendor information updates

Monitor duplicate vendor records and maintain data integrity

Build and maintain professional relationships with key suppliers

Support vendor performance reviews and periodic vendor analysis

• General Ledger & Month-End (25% of role)

Prepare and post journal entries for accruals, prepayments

Perform monthly balance sheet account reconciliations

Support month-end close process including schedules preparation and variance analysis

Maintain fixed asset register including additions, disposals, and depreciation calculations

Process intercompany transactions and reconciliations

Assist with annual audit preparation including schedules and supporting documentation

Monitor general ledger for unusual items and investigate discrepancies

Support budget versus actual analysis and reporting

• Corporate Card & Expense Management (10% of role)

Administer corporate credit card program including cardholder management and limit reviews

Review and code monthly corporate card transactions

Ensure receipt compliance and follow up on missing documentation

Coordinate with cardholders on expense report submissions and queries

Maintain T&E policy compliance and provide guidance to employees

Compile Monthly IDS reports and manage credit card provider portal

• Controls Compliance & Process Improvement (10% of role)

Ensure compliance with AP approval workflows and segregation of duties requirements

Document AP and GL procedures and maintain process documentation

Identify opportunities for AP automation and process efficiency improvements

Participate in systems transformation projects affecting AP and GL processes

Support Finance Manager with ad-hoc analysis and special projects

Monitor key AP and GL metrics including cycle times and accuracy rates

Requirements

◦       Education: Successful completion of studies in accounting, finance, business administration, or related field
◦       Experience: 3-5 years' experience in accounts payable, general ledger accounting, or similar finance role
◦       Accounting Knowledge: Strong understanding of accounting principles, journal entries, and reconciliations
◦       AP Experience: Demonstrated experience with full AP cycle including three-way matching and payment processing
◦       Technical Skills: Advanced proficiency in Excel and ERP systems. Comfortable with accounting software and payment platforms
◦       Attention to Detail: Exceptional accuracy in data entry, reconciliation, and financial controls
◦       Communication: Strong interpersonal skills for vendor liaison and internal stakeholder coordination

Benefits

Join us to not only transform our finance function but your own professional trajectory through unparalleled mentorship and hands-on experience with complex business challenges.

Apply About employer

More about this job

Responsibilities

Manage the purchase-to-pay cycle, including invoice processing, payment runs, vendor records, and expense reimbursements, while maintaining accurate general ledger records and financial controls. Support month-end close, reconciliations, fixed asset accounting, audit preparation, corporate card administration, compliance, and process improvement.

Requirements

Requires completed studies in accounting, finance, business administration, or a related field, along with 3–5 years of experience in accounts payable, general ledger accounting, or a similar finance role. Candidates should have strong accounting knowledge, full-cycle accounts payable experience, advanced Excel and ERP skills, exceptional attention to detail, and strong communication skills.

Skills

Accounts Payable Processing
Three-Way Matching
Payment Processing
Vendor Management
General Ledger Accounting
Journal Entries
Account Reconciliation
Month-End Close
Fixed Asset Accounting
Corporate Card Administration
Expense Management
Financial Controls
Advanced Excel
ERP Systems
Financial Analysis
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Purchase-To-Pay Cycle
Supplier Invoices
Three-Way Matching
Payment Runs
EFT
Wire Transfers
Vendor Master Data
Vendor Reconciliation
General Ledger
Journal Entries
Accruals
Prepayments
Balance Sheet Reconciliation
Month-End Close
Fixed Asset Register
Depreciation
Intercompany Transactions
Audit Preparation
Budget Versus Actual Analysis
Corporate Credit Cards
Expense Reimbursements
Travel And Expense Policy
Segregation Of Duties
Financial Controls
AP Automation
Process Documentation
Excel
ERP Systems
Nonprofit Organizations

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