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Added 30 mins ago
C
Senior Project Manager | Commercial Interiors
Clearspace
Toronto, ON
- Full-time
Serve as the central point of coordination between clients, internal teams, consultants, and trades, ensuring timely decisions and clear documentation.
Added 2 hours ago
RM
Marketing Executive
Rosslin Media
Halifax, NS
- Full-time
Core to the growth strategy, this central role will work closely with a range of teams across the organisation - from Marketing and Sales, to Account Management and Bids and Tenders - to…
Added 3 hours ago
NB
Senior Treasury Manager, Creative Media & Technology
National Bank of Canada
Vancouver, BC
- Full-time
Influence financial leaders including CFOs, Treasurers, Founders, and Executive Teams by understanding their business models, challenges, and growth ambitions.
Added 3 hours ago
NB
Associate
National Bank of Canada
Baie-Comeau, QC
- Full-time
Analyze client accounts to prepare for activities that support wealth advisors in their business development
Added 3 hours ago
NB
SAS Viya System Administrator
National Bank of Canada
Montreal, QC
- Full-time
Your role directly supports migration, automation, and platform operations initiatives while ensuring the operational activities required to support migration teams and business units.
Added 3 hours ago
NB
BANKING ADVISOR
National Bank of Canada
Brossard, QC
- Full-time
Give advice and offer appropriate solutions for Personal and Small Business clients to meet their transaction, investment, personal financing, made-to-measure insurance and estate planning…
Added 4 hours ago
A
Person Responsible for Maintenance (PRM)
Aviosave
ON · Ontario, Canada
- Full-time
You will play a central role in shaping the organization's technical direction, maintenance standards, personnel structure and long-term operational capabilities.
Added 8 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…provides administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 11 hours ago
SM
Job Title: RQ00393 – Database Admin I
S M Software Solutions Inc
Fredericton, NB
- Internship
…maintenance. The resource will collaborate with technical and business stakeholders to support data strategy, modernization initiatives, reliable database services, and informed…
Added 11 hours ago
SM
Job Title: RQ00393 – Database Admin I
S M Software Solutions Inc
Fredericton, NB
- Internship
…maintenance. The resource will collaborate with technical and business stakeholders to support data strategy, modernization initiatives, reliable database services, and informed…
Added 11 hours ago
SM
Job Title: RQ00393 – Database Admin I
S M Software Solutions Inc
Fredericton, NB
- Internship
…maintenance. The resource will collaborate with technical and business stakeholders to support data strategy, modernization initiatives, reliable database services, and informed…
Added 12 hours ago
S
Manager, Regional Business Management and Planning (English/Spanish) - International Banking
Scotiabank
Toronto, ON
- Full-time
…Chile, Peru, Colombia, Brazil, Uruguay, and key markets across Central America and the Caribbean - our footprint offers unparalleled connectivity within the North American corridor. These…
Added 12 hours ago
A
Person Responsible for Maintenance (PRM)
Aviosave
ON · Ontario, Canada
- Full-time
You will play a central role in shaping the organization's technical direction, maintenance standards, personnel structure and long-term operational capabilities.
Added 13 hours ago
KN
Remote Senior Amazon Operations Manager (Full-Time)
Kasha Nutrition
Remote, Canada
- Full-time
- Remote
We want someone who runs the account like their own business and thinks in systems.
Added 14 hours ago
CF
Building Operator I (Retail)
Cadillac Fairview
Richmond, BC
- Full-time
Monitor central plant and related systems to ensure a comfortable environment for tenants and patrons
Added 18 hours ago
NB
Senior Advisor, Program Governance
National Bank of Canada
Montreal, QC
- Full-time
Pillar 5 brings together several initiatives and projects involving business, financing, credit, operations, technology, data and transformation teams. You work closely with the Pillar 5…
Added 18 hours ago
NB
Branch Manager
National Bank of Canada
Dolbeau-Mistassini, QC
- Full-time
Expertise in banking services, the advisory approach and business development.
Added 18 hours ago
CS
Program Assistant (CF) - Ready to Serve and RENU
Catholic Social Services Alberta
AB · Edmonton, AB
- Full-time
…program administration. This position therefore serves as a central point of coordination, helping staff deliver high-quality services while maintaining compliance with funder requirements…
Added 20 hours ago
H
Head of Construction
Hays
Winnipeg, MB
- $140,000 to $190,000 CAD / year
- Full-time
…financial discipline, safety, and client satisfaction, the business has built its reputation on delivering projects efficiently while maintaining high quality standards. The company…
Added 20 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…provides administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 1 day ago
BI
Outside Sales Representative – North/Central Alberta
Bray International, Inc.
AB · Edmonton, AB
- Full-time
…share, and strengthening customer relationships across the North/Central Alberta territory. This role leads territory development for Bray’s valve, actuator, and related flow control…
Added 1 day ago
J
Principal Director - Business Insurance (P&C)
JobsMedia.io
Montreal, QC
- Full-time
Compliance policy, which is a central pillar of the organization
Added 1 day ago
J
Placement and Marketing Broker
JobsMedia.io
Calgary, AB
- Full-time
🚀 Play a central role in commercial growth by acting as the key link between Account Executives, Account Managers, and insurer partners.
Added 1 day ago
NB
Wealth Associate
National Bank of Canada
Rimouski, QC
- Full-time
Analyze client accounts to prepare for activities that support wealth advisors in their business development
Added 1 day ago
NB
Talent Acquisition Advisor
National Bank of Canada
Montreal, QC
- Temporary
…Curiosity, cross-sector view of issues and understanding of our business strategy will help you find the best talent to meet our clients' needs. We are therefore looking for a partner to…

The Sutherland Group of Companies

Executive Coordinator

Remote, Canada

Remote

$60,000 to $70,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Workplace: Remote
Experience: 2+ years of experience in executive support, administration, project coordination, business support, or a similar role.
Posting language: English
Posted: Nov 4, 2026

Original job description

The Executive Coordinator provides executive, administrative, project, and business support to the Vice President, Operations and senior leadership team. This role is responsible for managing executive schedules, coordinating meetings and travel, preparing reports and business documentation, tracking action items and deadlines, and supporting communication across departments. The Executive Coordinator also supports project startup activities, bid and proposal administration, document control, contract and compliance documentation, business development initiatives, and leadership programs. Acting as a central point of coordination between leadership, project teams, operations, accounting, and external stakeholders, this role helps ensure business priorities, projects, and administrative processes are organized, tracked, and completed efficiently.

Location: This position is ideally based in West Kelowna, BC, working closely with the Vice President, Operations and leadership team. We recognize that exceptional talent can be located outside the region, and remote work may be considered for the right candidate based on experience, qualifications, and alignment with the needs of the role.

Why Join the Sutherland Group?

Diverse career opportunities across transportation, logistics, industrial services, and construction
Competitive pay, comprehensive rewards, and benefits
Opportunities to build a long-term career, not just a job
A collaborative culture built on safety, respect, and transparency
Meaningful work that supports the success of multiple businesses and teams
Local roots and proud supporters of the communities where we live and work

Compensation

$60,000 - $70,000 per year

Compensation will be commensurate with experience, qualifications, and overall alignment with the requirements of the role.

Responsibilities

Coordinate executive calendars, meetings, travel, and administrative priorities for the Operations and leadership team.

Prepare reports, presentations, meeting materials, executive correspondence, and business documentation.

Track action items, commitments, deadlines, and key initiatives to ensure timely follow-through and accountability.

Support project startup activities, including permits, compliance documentation, vendor onboarding, and project administration.

Coordinate bid submissions, proposals, client documentation, tender packages, and business development activities.

Manage records, document control, contracts, approvals, filing systems, and other corporate administrative processes.

Support leadership initiatives, onboarding activities, meetings, employee events, and organizational programs.

Act as a central point of coordination between leadership, project teams, accounting, operations, clients, vendors, and external stakeholders.

Additional responsibilities may be assigned as required.

Qualifications

Diploma, certificate, or equivalent experience in Business Administration, Office Administration, Project Administration, or a related field.

2+ years of experience in executive support, administration, project coordination, business support, or a similar role.

Strong organizational, time management, multitasking, and problem-solving skills with a high degree of accuracy and attention to detail.

Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.

Excellent written and verbal communication skills, with the ability to manage confidential information and build relationships across all levels of an organization.

Experience supporting senior leaders and coordinating projects, business initiatives, meetings, or administrative processes is considered an asset.

Experience with bid coordination, document control, contract administration, compliance documentation, or business development support is considered an asset.

Familiarity with ERP, CRM, project management, or document management systems is considered an asset.

Benefits & Total Rewards

Extended health, dental and vision
Life and travel insurance coverages
Comprehensive wellness and paramedical support
Employee assistance program
Generous pension matching
Referral bonus opportunities

About Sutherland Group

The Sutherland Group is a family of companies operating across transportation, construction, forestry, environmental, mining, marine, and industrial services. For 30 years, we have invested in our people, supported career growth, and delivered exceptional work for our customers and communities.

Join the Team

Ready to build your career with a team that lives its values every day? We seek people who are Curious & Adaptable, Trustworthy, Humbly Confident, Better Together, and ready to Make It Happen. We'd love to hear from you.

Different perspectives build better teams. The Sutherland Group of Companies is an equal employment opportunity employer. We are committed to hiring a diverse workforce and ensuring equity, diversity, and inclusivity in the workplace. We encourage applications from any protected basis such as persons with disabilities, women, LGBTQ2S+ persons, Indigenous/Aboriginal People of North America and any other basis under applicable law.

Apply About employer

More about this job

Responsibilities

The Executive Coordinator provides comprehensive administrative and project support to the Vice President and senior leadership team. This role manages executive schedules, coordinates business documentation, and acts as a central point of contact between internal departments and external stakeholders.

Requirements

Candidates must have a diploma or certificate in a relevant field and at least two years of experience in executive or project administration. Proficiency in Microsoft 365 and strong organizational skills are required to manage confidential information and complex administrative processes.

Skills

Executive support
Project coordination
Calendar management
Report preparation
Document control
Contract administration
Business development
Microsoft 365
Time management
Communication
Problem-solving
Compliance documentation
Bid coordination
Meeting coordination
Travel coordination

Benefits

Extended health
Dental
Vision
Life insurance
Travel insurance
Wellness support
Paramedical support
Employee assistance program
Pension matching
Referral bonus

Visa sponsorship

Not detected in the job text

Keywords

Executive Coordinator
Operations
Project Administration
Business Administration
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Document Control
Contract Administration
Compliance
Bid Coordination
Business Development
ERP
CRM
Project Management
Transportation
Logistics
Construction
Industrial Services
Scheduling
Reporting
Stakeholder Management

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