Jobs in Canada

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Added 11 mins ago
E
Content & Channels Manager
Equinix
Toronto, ON
- Full-time
Act as day-to-day administrator and first line of support for Hub News publishing, resolving issues and escalating platform problems to the Senior Manager and vendor as needed
Added 11 mins ago
TU
Manager, Student Systems and Insights
The University of British Columbia
Kelowna, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
This position provides project management, systems coordination, process improvement, and implementation support for the Faculty of Management’s Student Development Centre.
Added 12 mins ago
HA
Human Resource Administrator
Howmet Aerospace
Georgetown, ON
- Full-time
Minimum 1year of experience in an Administrative Assistant, Office Administrator, Executive Assistant, Human Resources Assistant, or related administrative support role.
Added 12 mins ago
MR
Administrator, Technical Services
Mount Royal University
Calgary, AB
- Part-time
The Administrator, Technical Services reports to the General Manager, Theatre and Performance Services and is under the direction of the Lead, Technical Theatre Operations. The…
Added 12 mins ago
DC
Coordinator, Facility Management
Defence Construction Canada
Quebec, QC
- Full-time
Provide services to support facility management contracts (e.g. review maintenance quality, carry out environmental and occupational health and safety audits, conduct contract inspection,…
Added 27 mins ago
UO
Manager, Student Systems and Insights
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
This position provides project management, systems coordination, process improvement, and implementation support for the Faculty of Management’s Student Development Centre.
Added 41 mins ago
TS
Administrative Assistant
The Salvation Army in Canada
Gibsons, BC
- Part-time
Standard Class 5 drivers license required
Added 42 mins ago
Senior NetSuite Solution Architect
Volatus Aerospace
Vaughan, ON
…After go-live, you will serve as the primary NetSuite technical support and training…
Added 1 hour ago
MH
New Home Sales Administrator- Part-Time (GTA Central)
Mattamy Homes
Brampton, ON
- Part-time
In keeping with the Mattamy Mission to provide the Best Homeowner Experience, the New Home Sales Administrator is the first point of contact for prospective homebuyers visiting the Mattamy…
Added 1 hour ago
MH
New Home Sales Administrator- Part-Time (GTA North)
Mattamy Homes
Canada
- Part-time
In keeping with the Mattamy Mission to provide the Best Homeowner Experience, the New Home Sales Administrator is the first point of contact for prospective homebuyers visiting the Mattamy…
Added 1 hour ago
OM
Office Administrator
Olaya Management & Accounting Inc.
Toronto, ON · North York, ON
- Full-time
As our Office Administrator, you’ll help orchestrate the day-to-day flow of the office. You’ll follow up with clients and check in with different employees and associates to keep tasks…
Added 1 hour ago
PS
Intermediate Systems Administrator
Paladin Security Group Ltd
Burnaby, BC
- Full-time
As a Systems Administrator at Paladin, you’ll partner closely with IT leadership to design, implement, and support enterprise infrastructure across Canada and the United States. You’ll play…
Added 1 hour ago
JC
Cloud Solutions Administrator
JANA Corporation
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…Benefit!! JANA also provides employees with the opportunity to get support with mental wellness through our Employee Assistance…
Added 1 hour ago
Personal Insurance Client Administrator
Navacord
Edmonton, AB · Calgary, AB
The Personal Insurance Client Administrator provides centralized administrative support to our personal insurance team to allow a seamless execution of our home & auto service strategy.…
Added 1 hour ago
RU
Donor Relations Coordinator
Redeemer University
Hamilton, ON · Ancaster, Ontario
- Part-time
Provide backup support to the Database Administrator (DBA) in the following areas:
Added 1 hour ago
JC
Cloud Solutions Administrator
JANA Corporation
Aurora, ON · Greater Toronto (Aurora), Ontario
- Full-time
…Benefit!! JANA also provides employees with the opportunity to get support with mental wellness through our Employee Assistance…
Added 1 hour ago
TU
Fleet and Equipment Administrator
The Universal Group
Langley (District), BC · Langley, British Columbia
- Full-time
…2026,, has an exciting opportunity for a Fleet & Equipment Administrator to join our team. The Fleet & Equipment Administrator plays an important role in supporting the coordination and…
Added 2 hours ago
C
Contracts Administrator
Civeo
AB · Edmonton International Airport, AB
- Full-time
Civeo Canada LP is currently seeking a Contracts Administrator to support contract administration activities and ensure that all contract‑related processes and procedures are managed…
Added 2 hours ago
Disability Claims Administrator
The Canada Life Assurance Company
Vancouver, BC
We are seeking a detail-oriented and customer-focused Disability Claims Administrator to join our Vancouver office. This hybrid role offers the flexibility of working remotely while…
Added 2 hours ago
JW
Regulatory Affairs Administrator
Jamieson Wellness Inc.
Windsor, ON
- $38,800 to $68,500 CAD / year
- Contract
Position Title: Regulatory Affairs Administrator
Added 2 hours ago
LM
Flight Sim Sys Admin Sr - E3
Lockheed Martin
Cherry Point, AB
- Full-time
Provides technical and operational services to support electronic and mechanical devices used for training personnel under simulated flying conditions. Troubleshoots complex technical IT…
Added 2 hours ago
PO
Payroll & Benefits Administrator - Mississauga, ON
PATTISON Outdoor
Mississauga, ON
- Full-time
Payroll & Benefits Administrator – Mississauga, Ontario
Added 2 hours ago
A
Asset Administrator
AGLC
AB · Edmonton, AB
- $50,083.03 to $63,362.71 CAD / year
- Temporary
IT proudly provides the computer systems, security, IT services and governance that support AGLC’s businesses, including the operation & support of mission critical gaming, liquor and…
Added 2 hours ago
CM
Shift Administrator PT 2026-7383
Cambridge Memorial Hospital
Cambridge, ON
- Other
Must have current Registration with the College of Nurses of Ontario
Added 2 hours ago
B
Associate/Administrator, Credit Administration & Lending Operations, Private Wealth Canada
BMO
Montreal, QC · Quebec, QC · IBMM
- Full-time
Provides centralized administrative and operational support for Private Wealth Canada (PWCA) lending portfolios. Responsible for the coordination, monitoring, and execution of portfolio…

The Universal Group

Fleet and Equipment Administrator

Langley (District), BC, Canada
Langley, BC, V2Y 0G9, Canada

Full-time

Apply on theuniversalgroup.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 13, 2026

Original job description

Are you an organized and detail-oriented professional with a passion for administration and coordination? Do you enjoy keeping things running smoothly, managing information, and working with different teams to solve problems? Are you someone who takes pride in accuracy, communication, and providing exceptional customer service? Are you looking to be part of a growing team and company?

The Universal Group, recognized as one of Canada's Best Managed companies in 2026,, has an exciting opportunity for a Fleet & Equipment Administrator to join our team. The Fleet & Equipment Administrator plays an important role in supporting the coordination and administration of our Fleet & Equipment program. This position is responsible for managing work order intake, maintaining accurate asset records, tracking repairs and maintenance, and supporting insurance and documentation requirements. Working closely with internal teams, vehicle shops, vendors, and external stakeholders, the successful candidate will help ensure our fleet operations remain organized, efficient, and compliant.

What you will be responsible for:

Administrative Coordination & Work Order Management

Coordinate the intake and processing of all Work Orders for the Western Region, including Vancouver Island, Interior BC, and the Lower Mainland.
Monitor and coordinate work orders received through email, phone, and fleet management software.
Work closely with regional teams to ensure work orders are communicated, tracked, and actioned in a timely manner.
Coordinate with internal departments, vehicle shops, and ICBC to support timely repairs and insurance requirements.
Provide administrative support for fleet-related initiatives and interdepartmental projects.

Fleet & Asset Management

Maintain accurate and up-to-date records of company vehicles and other fleet assets.
Track vehicle information, repairs, maintenance activities, and outstanding service requirements.
Enter and maintain accurate asset information within fleet management software and administrative systems.
Assist with tracking invoices, ICBC claims, and related fleet documentation.
Support the identification and resolution of outstanding repair and asset-related issues.

Documentation Management & Quality Assurance

Maintain organized and accurate records of fleet assets, repairs, maintenance, and insurance documentation.
Organize, digitize, file, and archive asset-related documents to ensure information is easily accessible.
Support quality assurance processes by reviewing information for accuracy and completeness.
Assist in ensuring fleet documentation and asset records meet internal requirements and compliance standards.
Identify discrepancies and follow up to ensure records are updated accordingly.

Communication & Stakeholder Support

Maintain a high level of customer service when communicating with internal teams, vendors, vehicle shops, and external stakeholders.
Facilitate clear and timely communication between regional coordinators, vendors, and other departments.
Respond to fleet-related inquiries and provide administrative support to resolve issues.
Build and maintain positive working relationships with internal and external stakeholders.

Reporting, Data Entry & Continuous Improvement

Perform accurate and timely data entry across fleet management software and administrative systems.
Support data tracking and analysis to identify trends, outstanding items, and opportunities for improvement.
Assist with maintaining accurate fleet information and reporting.
Identify opportunities to improve administrative processes, coordination, and documentation practices.
Provide feedback and recommendations to support the continued improvement of the Fleet & Equipment program.

What you get from us:

Extended healthcare benefits available after probation.
Access to Employee Assistance Program.
Opportunity to work for a large, growing company.
An RRSP matching plan.
Paid vacation.
Competitive compensation package.

What we need from you:

Previous administrative experience in a coordination or administrative support role.
Experience in fleet management, equipment administration, asset management, or a related environment is an asset.
Education in Administration, Asset Analysis, or a related field is an asset.
Strong organizational and documentation skills with exceptional attention to detail.
Proficiency in data entry and experience working with administrative software and systems.
Strong communication and interpersonal skills, with the ability to work effectively with different teams and stakeholders.
Excellent customer service skills and the ability to build positive working relationships.
Strong problem-solving skills and the ability to manage competing priorities in a fast-paced environment.
A proactive approach to identifying process improvements and addressing administrative challenges.
Adaptability and the ability to respond effectively to changing priorities and operational needs.

Why The Universal Group?

The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being ‘Passionate, Authentic, and Driven’ in everything we do and in every decision we make every day. They are the fabric of who we are and, without question, the reason for our success and continued growth.

The safety of our team members and the public is what drives us every day.

The Universal Group is an industry leader in traffic control services, traffic management planning, traffic equipment supply, landscaping, temporary labour and occupational health and safety training. We are a one-stop shop, as our full suite of services ensures that we can manage projects from conception to completion.

For more information about the company, please visit our Indeed Profile!

Our Commitment to Diversity

The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

Apply today; we can’t wait to hear from you. Come grow with us!

APPLY NOW

UNV1

Apply on theuniversalgroup.bamboohr.com About employer

More about this job

Responsibilities

The Fleet & Equipment Administrator manages work order intake, tracks repairs and maintenance, and maintains accurate asset records. They also support insurance documentation and facilitate communication between internal teams, vendors, and external stakeholders.

Requirements

Candidates should have previous administrative experience in a coordination or support role, with experience in fleet or asset management considered an asset. Strong organizational, communication, and data entry skills are required to manage competing priorities in a fast-paced environment.

Skills

Administrative coordination
Work order management
Fleet management
Asset management
Data entry
Customer service
Documentation management
Quality assurance
Communication
Problem-solving
Organizational skills
Attention to detail
Interpersonal skills
Reporting
Process improvement

Benefits

Extended healthcare benefits
Employee Assistance Program
RRSP matching plan
Paid vacation

Visa sponsorship

Not detected in the job text

Keywords

Fleet management
Equipment administration
Asset management
Work order management
Administrative support
Data entry
ICBC claims
Documentation
Quality assurance
Reporting
Process improvement
Customer service
Logistics
Inventory tracking
Vendor relations
Compliance
Asset records
Fleet software

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Work requirements

Jobs in Canada