Jobs in Canada

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Added 10 mins ago
TS
Administrative Assistant
The Salvation Army in Canada
Gibsons, BC
- Part-time
Standard Class 5 drivers license required
Added 10 mins ago
QT
Administrateur des systèmes et de l'infrastructure informatique / Systems & IT Infrastructure
Quantum Technology Recruiting Inc. (QTR)
Montreal, QC
- $85,000 to $110,000 CAD / year
- Full-time
- Justification de l'exigence linguistique : communication avec les clients, collaboration au sein de l'équipe interne, opérations de soutien dans une autre région, relations avec des…
Added 10 mins ago
Senior NetSuite Solution Architect
Volatus Aerospace
Vaughan, ON
…Architect to own the design and delivery of NetSuite solutions for operations and sales across Canada, the United States, the United Kingdom and Norway. The role combines solution…
Added 10 mins ago
FH
Sales Support/Lease Admin Milton
Fuze HR Solutions
Milton, ON
- Full-time
As a Sales Administrator, you'll play an important role in supporting sales and financing operations, coordinating customer transactions, and ensuring documentation is accurate and…
Added 40 mins ago
AI
Service Delivery Manager (French)
Apptoza Inc.
Montreal, QC
- Full-time
Microsoft Certified: Azure Administrator Associate.
Added 40 mins ago
MH
New Home Sales Administrator- Part-Time (GTA Central)
Mattamy Homes
Brampton, ON
- Part-time
In keeping with the Mattamy Mission to provide the Best Homeowner Experience, the New Home Sales Administrator is the first point of contact for prospective homebuyers visiting the Mattamy…
Added 40 mins ago
MH
New Home Sales Administrator- Part-Time (GTA North)
Mattamy Homes
Canada
- Part-time
In keeping with the Mattamy Mission to provide the Best Homeowner Experience, the New Home Sales Administrator is the first point of contact for prospective homebuyers visiting the Mattamy…
Added 54 mins ago
E-
Accounting & Finance Manager
Eastholme - Home for the Aged
Powassan, ON
- Full-time
Reporting to the Home's Administrator, this role is responsible for overseeing day-to-day financial operations, including managing accounts payable and receivable, payroll and pension…
Added 54 mins ago
AI
SQL Database Administrator
Apptoza Inc.
Vancouver, BC
- Full-time
Lead end-to-end SQL Server DBA operations, technical delivery and L2/L3 support.
Added 54 mins ago
IG
Systems & IT Engineer
Insight Global
Toronto, ON
- $40 to $50 CAD / hour
- Contract
This is a hands-on position combining systems administration, IT support, networking, security operations, and infrastructure improvement. Initially, the role will focus heavily on…
Added 54 mins ago
PS
Intermediate Systems Administrator
Paladin Security Group Ltd
Burnaby, BC
- Full-time
As a Systems Administrator at Paladin, you’ll partner closely with IT leadership to design, implement, and support enterprise infrastructure across Canada and the United States. You’ll play…
Added 1 hour ago
KS
Logistics Administrator
Kelly Services (Canada), Ltd.
Toronto, ON · Scarborough, ON
- Full-time
Kelly Services is currently recruiting for a Logistics Administrator on behalf of our client a transportation company in Scarborough, ON.
Added 1 hour ago
RU
Donor Relations Coordinator
Redeemer University
Hamilton, ON · Ancaster, Ontario
- Part-time
…administration, and provides backup assistance to the Database Administrator to maintain accurate donor records and foster long-term donor…
Added 1 hour ago
TU
Fleet and Equipment Administrator
The Universal Group
Langley (District), BC · Langley, British Columbia
- Full-time
…2026,, has an exciting opportunity for a Fleet & Equipment Administrator to join our team. The Fleet & Equipment Administrator plays an important role in supporting the coordination and…
Added 1 hour ago
DG
Property Administrator
Deveraux Group of Companies
AB · Edmonton, AB
- Full-time
As a Property Administrator, you will play a critical role in the successful on-site management of our properties. This role is perfect for someone who thrives in a fast-paced environment,…
Added 1 hour ago
C
Contracts Administrator
Civeo
AB · Edmonton International Airport, AB
- Full-time
Civeo Canada LP is currently seeking a Contracts Administrator to support contract administration activities and ensure that all contract‑related processes and procedures are managed…
Added 1 hour ago
PO
Payroll & Benefits Administrator - Mississauga, ON
PATTISON Outdoor
Mississauga, ON
- Full-time
Job Information: We are seeking a detail-oriented, analytical, and highly organized Payroll & Benefits Administrator to manage our payroll operations and employee group benefits programs.…
Added 1 hour ago
PS
Intermediate Systems Administrator
Paladin Security Group Ltd
Burnaby, BC
- $75,000 to $90,000 CAD / year
- Full-time
You will be supporting enterprise-level operations across Canada and the United States, collaborating directly with IT leadership and multi-regional teams to maintain critical…
Added 1 hour ago
A
Asset Administrator
AGLC
AB · Edmonton, AB
- $50,083.03 to $63,362.71 CAD / year
- Temporary
Reporting to the Supervisor, IT Assets, the Asset Administrator supports the accurate, efficient management of AGLC technology assets throughout their lifecycle. The position maintains…
Added 2 hours ago
B
Associate/Administrator, Credit Administration & Lending Operations, Private Wealth Canada
BMO
Montreal, QC · Quebec, QC · IBMM
- Full-time
…and execution of portfolio administration activities, lending operations processes, documentation management, compliance tracking, renewal administration, and security-related workflows.…
Added 2 hours ago
C
Branch Administrator
CIBC
Waterloo, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 3 hours ago
LB
Program & Administrative Coordinator
Learning Buddies Network
Vancouver, BC
- Full-time
Reports to: Director of Operations and Programs
Added 3 hours ago
HS
Systems Adminstrator
HR Solutions
St. Catharines, ON
- Full-time
The Systems Administrator is responsible for the upkeep, configuration, and reliable operation of computer systems; especially multi-user computers, such as servers. The system…
Added 3 hours ago
SI
Maintenance Administrator Intern
Saputo Inc.
Abbotsford, BC
- Full-time
Reporting to the Maintenance Manager, the Maintenance Administrator Intern will support the Maintenance team with equipment data accuracy, inventory management, and preventive maintenance…
Added 3 hours ago
Safety, Compliance & Fleet Coordinator - Fastfrate (Toronto)
Fastfrate Group
Woodbridge, ON
The Fleet, Health & Safety, Compliance administrator is responsible for overseeing fleet compliance, driver administration, and safety-related processes to ensure adherence to regulatory…

The Universal Group

Fleet and Equipment Administrator

Langley (District), BC, Canada
Langley, BC, V2Y 0G9, Canada

Full-time

Apply on theuniversalgroup.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 13, 2026

Original job description

Are you an organized and detail-oriented professional with a passion for administration and coordination? Do you enjoy keeping things running smoothly, managing information, and working with different teams to solve problems? Are you someone who takes pride in accuracy, communication, and providing exceptional customer service? Are you looking to be part of a growing team and company?

The Universal Group, recognized as one of Canada's Best Managed companies in 2026,, has an exciting opportunity for a Fleet & Equipment Administrator to join our team. The Fleet & Equipment Administrator plays an important role in supporting the coordination and administration of our Fleet & Equipment program. This position is responsible for managing work order intake, maintaining accurate asset records, tracking repairs and maintenance, and supporting insurance and documentation requirements. Working closely with internal teams, vehicle shops, vendors, and external stakeholders, the successful candidate will help ensure our fleet operations remain organized, efficient, and compliant.

What you will be responsible for:

Administrative Coordination & Work Order Management

Coordinate the intake and processing of all Work Orders for the Western Region, including Vancouver Island, Interior BC, and the Lower Mainland.
Monitor and coordinate work orders received through email, phone, and fleet management software.
Work closely with regional teams to ensure work orders are communicated, tracked, and actioned in a timely manner.
Coordinate with internal departments, vehicle shops, and ICBC to support timely repairs and insurance requirements.
Provide administrative support for fleet-related initiatives and interdepartmental projects.

Fleet & Asset Management

Maintain accurate and up-to-date records of company vehicles and other fleet assets.
Track vehicle information, repairs, maintenance activities, and outstanding service requirements.
Enter and maintain accurate asset information within fleet management software and administrative systems.
Assist with tracking invoices, ICBC claims, and related fleet documentation.
Support the identification and resolution of outstanding repair and asset-related issues.

Documentation Management & Quality Assurance

Maintain organized and accurate records of fleet assets, repairs, maintenance, and insurance documentation.
Organize, digitize, file, and archive asset-related documents to ensure information is easily accessible.
Support quality assurance processes by reviewing information for accuracy and completeness.
Assist in ensuring fleet documentation and asset records meet internal requirements and compliance standards.
Identify discrepancies and follow up to ensure records are updated accordingly.

Communication & Stakeholder Support

Maintain a high level of customer service when communicating with internal teams, vendors, vehicle shops, and external stakeholders.
Facilitate clear and timely communication between regional coordinators, vendors, and other departments.
Respond to fleet-related inquiries and provide administrative support to resolve issues.
Build and maintain positive working relationships with internal and external stakeholders.

Reporting, Data Entry & Continuous Improvement

Perform accurate and timely data entry across fleet management software and administrative systems.
Support data tracking and analysis to identify trends, outstanding items, and opportunities for improvement.
Assist with maintaining accurate fleet information and reporting.
Identify opportunities to improve administrative processes, coordination, and documentation practices.
Provide feedback and recommendations to support the continued improvement of the Fleet & Equipment program.

What you get from us:

Extended healthcare benefits available after probation.
Access to Employee Assistance Program.
Opportunity to work for a large, growing company.
An RRSP matching plan.
Paid vacation.
Competitive compensation package.

What we need from you:

Previous administrative experience in a coordination or administrative support role.
Experience in fleet management, equipment administration, asset management, or a related environment is an asset.
Education in Administration, Asset Analysis, or a related field is an asset.
Strong organizational and documentation skills with exceptional attention to detail.
Proficiency in data entry and experience working with administrative software and systems.
Strong communication and interpersonal skills, with the ability to work effectively with different teams and stakeholders.
Excellent customer service skills and the ability to build positive working relationships.
Strong problem-solving skills and the ability to manage competing priorities in a fast-paced environment.
A proactive approach to identifying process improvements and addressing administrative challenges.
Adaptability and the ability to respond effectively to changing priorities and operational needs.

Why The Universal Group?

The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being ‘Passionate, Authentic, and Driven’ in everything we do and in every decision we make every day. They are the fabric of who we are and, without question, the reason for our success and continued growth.

The safety of our team members and the public is what drives us every day.

The Universal Group is an industry leader in traffic control services, traffic management planning, traffic equipment supply, landscaping, temporary labour and occupational health and safety training. We are a one-stop shop, as our full suite of services ensures that we can manage projects from conception to completion.

For more information about the company, please visit our Indeed Profile!

Our Commitment to Diversity

The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

Apply today; we can’t wait to hear from you. Come grow with us!

APPLY NOW

UNV1

Apply on theuniversalgroup.bamboohr.com About employer

More about this job

Responsibilities

The Fleet & Equipment Administrator manages work order intake, tracks repairs and maintenance, and maintains accurate asset records. They also support insurance documentation and facilitate communication between internal teams, vendors, and external stakeholders.

Requirements

Candidates should have previous administrative experience in a coordination or support role, with experience in fleet or asset management considered an asset. Strong organizational, communication, and data entry skills are required to manage competing priorities in a fast-paced environment.

Skills

Administrative coordination
Work order management
Fleet management
Asset management
Data entry
Customer service
Documentation management
Quality assurance
Communication
Problem-solving
Organizational skills
Attention to detail
Interpersonal skills
Reporting
Process improvement

Benefits

Extended healthcare benefits
Employee Assistance Program
RRSP matching plan
Paid vacation

Visa sponsorship

Not detected in the job text

Keywords

Fleet management
Equipment administration
Asset management
Work order management
Administrative support
Data entry
ICBC claims
Documentation
Quality assurance
Reporting
Process improvement
Customer service
Logistics
Inventory tracking
Vendor relations
Compliance
Asset records
Fleet software

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Work requirements

Jobs in Canada