Jobs in Canada

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Added 7 mins ago
LE
Demand Planner
LG Electronics Canada
Toronto, ON · North York, ON
- Full-time
Work Arrangement: Hybrid: 4 Days per Week On-Site · Must have strong analytics and Enterprise Resource Planning (ERP) utilization skills to be successful
Added 7 mins ago
LH
Massage Therapist
Lifemark Health Group
Saskatoon, SK
- Full-time
Ability to thrive in a collaborative, team-oriented environment.
Added 7 mins ago
LH
Massage Therapist
Lifemark Health Group
Saskatoon, SK
- Internship
Ability to thrive in a collaborative, team-oriented environment.
Added 7 mins ago
LH
Physiotherapist
Lifemark Health Group
Saskatoon, SK
- Full-time
Ability to thrive in a collaborative, team-oriented environment.
Added 7 mins ago
LM
Deputy Program Manager (DPM), Canadian Surface Combatant (CSC) Program
Lockheed Martin
MB · Saint-Laurent, MB
- Full-time
Working with functional management and other stakeholders to ensure workforce planning and staffing support business needs
Added 7 mins ago
HI
Client Care Coordinator
Home Instead
Vancouver, BC
- Full-time
Home Instead is a trusted leader in providing personalized, non-medical home care and support to older adults and their families. We are committed to enhancing the quality of life of…
Added 7 mins ago
TC
Rail Operations Supervisor
Transdev Canada
Brampton, ON
- $85,000 to $95,000 CAD / year
- Full-time
You must possess a valid, non-probationary, Province of Ontario class “G” driver’s license, in good standing
Added 7 mins ago
PS
Healthcare Security Site Supervisor - Quest
Paladin Security Group Ltd
Sackville, NB
- $24.5 CAD / hour
- Full-time
…team responsible for maintaining a safe, secure, and welcoming environment for residents, medical staff, and visitors. You will serve as the primary link between daily security operations,…
Added 7 mins ago
LM
Deputy Program Manager (DPM), Canadian Surface Combatant (CSC) Program
Lockheed Martin
Montreal, QC
- Full-time
Working with functional management and other stakeholders to ensure workforce planning and staffing support business needs
Added 7 mins ago
GC
Part time Site Auditor- WGTA Great Canadian Entertainment Casino's
Great Canadian Entertainment
Brantford, ON
- Part-time
…and volumes while contributing to a safe and welcoming work environment for all team members. Under the general direction of the Operations Manager this position will be responsible for the…
Added 7 mins ago
Organizational Development Lead
GHD Group Pty Ltd
Toronto, ON
The role can be based in any of our GHD offices across the U.S., with a preference for Houston or Phoenix
Added 7 mins ago
V
ITS Operations & Communications Intern (8-Month Contract)
Vancity
Vancouver, BC
- Full-time
The successful candidate will be expected to attend our office in person approximately 3 days per week
Added 7 mins ago
D
Lab Assistant
Dynacare
Winchester, ON
- Contract
…patient tests, all in keeping with Dynacare’s mission and values. Working as part of a team, you are assisting in building a positive team environment and maintaining quality metrics. You…
Added 7 mins ago
AC
Principal Technical Lead
Air Canada
Toronto, ON
- Full-time
As a senior, hands-on technical leader, the Principal Tech Lead will shape and operationalize these new practices across Air Canada’s Software and Platform Development teams. Working…
Added 21 mins ago
WI
Jr. Buyer
Wesgar Inc.
Port Coquitlam, BC
- Full-time
Shift: Day shift, with some flexibility around 7:30 AM - 3:30 PM or 8:00 AM - 4:00 PM
Added 21 mins ago
PS
Healthcare Security Site Supervisor - Hants Community Hospital
Paladin Security Group Ltd
Vaughan, NS
- $22.5 CAD / hour
- Full-time
Ability to work the required schedule: Monday to Thursday, 8:00 AM to 8:00 PM (12-hour shifts) · Schedule: Full-time, Monday through Thursday, 0800–2000 (12-hour shifts)
Added 21 mins ago
SC
Regional Transportation Clerk
Sysco Canada Inc.
Calgary, AB
- Full-time
Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide…
Added 21 mins ago
SS
Financial Analyst
StackTeck Systems Ltd.
Brampton, ON
- Full-time
…interest in technology, and the ambition to grow into a future leader. This is not a traditional accounting role focused solely on preparing financial reports and completing…
Added 21 mins ago
F
AML Manager
Fig
Toronto, ON
- Full-time
We’re looking for a hands-on leader who is just as comfortable reviewing a complex case as designing a risk methodology or presenting AML metrics to leadership. You should enjoy building in…
Added 21 mins ago
CI
Director, Product Strategy & Growth-- KUMDC6173915
Compunnel Inc.
Toronto, ON
- Contract
…distribution partners, and the business. As a senior product leader and people leader, the Director brings together teams across Product, Distribution, Marketing, Digital, Technology,…
Added 22 mins ago
VE
Customer Fulfillment Representative
Veolia Environnement SA
Oakville, ON
- Full-time
Veolia Group is a global leader in environmental services, operating across all five continents with
Added 22 mins ago
VE
Customer Fulfillment Specialist
Veolia Environnement SA
Oakville, ON
- Full-time
Veolia is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group…
Added 22 mins ago
YH
Personal Support Worker
Yee Hong Centre For Geriatric Care
Toronto, ON · Scarborough McNicoll
- Part-time
Yee Hong Centre for Geriatric Care (Yee Hong) is a recognized leader in senior care, dedicated to providing exceptional, culturally inclusive services that enhance the well-being of older…
Added 36 mins ago
JW
International Regulatory Affairs Associate
Jamieson Wellness Inc.
Windsor, ON
- $45,700 to $68,500 CAD / year
- Contract
Working with QC/QA/R&D in the development of new raw material (RM) and finished good (FG) specs to bring into compliance with regulations.
Added 36 mins ago
OI
Sr. Accounting Manager
Ottit Inc.
Windsor, ON
- Full-time
…the chance to develop the skills that will make you a future…

The Universal Group

Fleet and Equipment Administrator

Langley (District), BC, Canada
Langley, BC, V2Y 0G9, Canada

Full-time

Apply on theuniversalgroup.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 13, 2026

Original job description

Are you an organized and detail-oriented professional with a passion for administration and coordination? Do you enjoy keeping things running smoothly, managing information, and working with different teams to solve problems? Are you someone who takes pride in accuracy, communication, and providing exceptional customer service? Are you looking to be part of a growing team and company?

The Universal Group, recognized as one of Canada's Best Managed companies in 2026,, has an exciting opportunity for a Fleet & Equipment Administrator to join our team. The Fleet & Equipment Administrator plays an important role in supporting the coordination and administration of our Fleet & Equipment program. This position is responsible for managing work order intake, maintaining accurate asset records, tracking repairs and maintenance, and supporting insurance and documentation requirements. Working closely with internal teams, vehicle shops, vendors, and external stakeholders, the successful candidate will help ensure our fleet operations remain organized, efficient, and compliant.

What you will be responsible for:

Administrative Coordination & Work Order Management

Coordinate the intake and processing of all Work Orders for the Western Region, including Vancouver Island, Interior BC, and the Lower Mainland.
Monitor and coordinate work orders received through email, phone, and fleet management software.
Work closely with regional teams to ensure work orders are communicated, tracked, and actioned in a timely manner.
Coordinate with internal departments, vehicle shops, and ICBC to support timely repairs and insurance requirements.
Provide administrative support for fleet-related initiatives and interdepartmental projects.

Fleet & Asset Management

Maintain accurate and up-to-date records of company vehicles and other fleet assets.
Track vehicle information, repairs, maintenance activities, and outstanding service requirements.
Enter and maintain accurate asset information within fleet management software and administrative systems.
Assist with tracking invoices, ICBC claims, and related fleet documentation.
Support the identification and resolution of outstanding repair and asset-related issues.

Documentation Management & Quality Assurance

Maintain organized and accurate records of fleet assets, repairs, maintenance, and insurance documentation.
Organize, digitize, file, and archive asset-related documents to ensure information is easily accessible.
Support quality assurance processes by reviewing information for accuracy and completeness.
Assist in ensuring fleet documentation and asset records meet internal requirements and compliance standards.
Identify discrepancies and follow up to ensure records are updated accordingly.

Communication & Stakeholder Support

Maintain a high level of customer service when communicating with internal teams, vendors, vehicle shops, and external stakeholders.
Facilitate clear and timely communication between regional coordinators, vendors, and other departments.
Respond to fleet-related inquiries and provide administrative support to resolve issues.
Build and maintain positive working relationships with internal and external stakeholders.

Reporting, Data Entry & Continuous Improvement

Perform accurate and timely data entry across fleet management software and administrative systems.
Support data tracking and analysis to identify trends, outstanding items, and opportunities for improvement.
Assist with maintaining accurate fleet information and reporting.
Identify opportunities to improve administrative processes, coordination, and documentation practices.
Provide feedback and recommendations to support the continued improvement of the Fleet & Equipment program.

What you get from us:

Extended healthcare benefits available after probation.
Access to Employee Assistance Program.
Opportunity to work for a large, growing company.
An RRSP matching plan.
Paid vacation.
Competitive compensation package.

What we need from you:

Previous administrative experience in a coordination or administrative support role.
Experience in fleet management, equipment administration, asset management, or a related environment is an asset.
Education in Administration, Asset Analysis, or a related field is an asset.
Strong organizational and documentation skills with exceptional attention to detail.
Proficiency in data entry and experience working with administrative software and systems.
Strong communication and interpersonal skills, with the ability to work effectively with different teams and stakeholders.
Excellent customer service skills and the ability to build positive working relationships.
Strong problem-solving skills and the ability to manage competing priorities in a fast-paced environment.
A proactive approach to identifying process improvements and addressing administrative challenges.
Adaptability and the ability to respond effectively to changing priorities and operational needs.

Why The Universal Group?

The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being ‘Passionate, Authentic, and Driven’ in everything we do and in every decision we make every day. They are the fabric of who we are and, without question, the reason for our success and continued growth.

The safety of our team members and the public is what drives us every day.

The Universal Group is an industry leader in traffic control services, traffic management planning, traffic equipment supply, landscaping, temporary labour and occupational health and safety training. We are a one-stop shop, as our full suite of services ensures that we can manage projects from conception to completion.

For more information about the company, please visit our Indeed Profile!

Our Commitment to Diversity

The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

Apply today; we can’t wait to hear from you. Come grow with us!

APPLY NOW

UNV1

Apply on theuniversalgroup.bamboohr.com About employer

More about this job

Responsibilities

The Fleet & Equipment Administrator manages work order intake, tracks repairs and maintenance, and maintains accurate asset records. They also support insurance documentation and facilitate communication between internal teams, vendors, and external stakeholders.

Requirements

Candidates should have previous administrative experience in a coordination or support role, with experience in fleet or asset management considered an asset. Strong organizational, communication, and data entry skills are required to manage competing priorities in a fast-paced environment.

Skills

Administrative coordination
Work order management
Fleet management
Asset management
Data entry
Customer service
Documentation management
Quality assurance
Communication
Problem-solving
Organizational skills
Attention to detail
Interpersonal skills
Reporting
Process improvement

Benefits

Extended healthcare benefits
Employee Assistance Program
RRSP matching plan
Paid vacation

Visa sponsorship

Not detected in the job text

Keywords

Fleet management
Equipment administration
Asset management
Work order management
Administrative support
Data entry
ICBC claims
Documentation
Quality assurance
Reporting
Process improvement
Customer service
Logistics
Inventory tracking
Vendor relations
Compliance
Asset records
Fleet software

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Work requirements

Jobs in Canada