Jobs in Canada

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Added 2 hours ago
TI
Senior Administrator / Assistant to the CEO
TWMG Inc.
Montreal, QC
- Full-time
Role Description The Senior Administrator / Assistant to the CEO is a full-time, on-site role based in Montreal, QC. This role supports the CEO with daily administrative and organizational…
Added 3 hours ago
IN
Education and Professional Services Coordinator- Canada
Ivoclar NA
Mississauga, ON
- Full-time
Facilitate relationships with customers to help administrator logistics for the departments of Education and Professional Services.
Added 9 hours ago
NN
Office Administrator and Executive Assistant
Nurse Next Door
ON · MISSISSAUGA, Ontario
- Full-time
We are seeking a warm, highly organized, and resourceful Office Administrator and Executive Assistant to manage the day-to-day functions of our office and provide direct executive support…
Added 11 hours ago
D
Senior Manager, Training
Docker
Remote, Canada
- Full-time
- Remote
…Docker in their first weeks and months, developing user and administrator self-led journeys and instructor-led workshops. You’ll prove Training impact with data tied to onboarding,…
Added 12 hours ago
Administrative Assistant
My Insurance Broker
Thornhill, ON
Manage calendars, schedule meetings, and arrange travel for the executive team.
Added 14 hours ago
D
Human Resources Project Coordinator
Dexian
Mississauga, ON
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…
Added 15 hours ago
SV
General Manager, Food and Nutrition Services (Sodexo)
Shepherd Village Inc
Toronto, ON
- $85,000 to $95,000 CAD / year
Canadian Society of Nutrition Management (CSNM) Certification is required
Added 15 hours ago
MD
Strategic Advisory Partner Coordinator - SPA Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 15 hours ago
DS
Office Administrator
DEG Services
Concord, ON
- Full-time
Reporting to the Executive Assistant, the office administrator will assist with day-to-day general duties around the office. The successful candidate will have strong organization skills…
Added 16 hours ago
NC
Vice President Service Delivery
Nuvollo Corp.
Toronto, ON
- Full-time
Note: Travel cross-border between US and Canada is expected to be no more than 1-2x per quarter
Added 17 hours ago
SM
RQ11857 – Systems Administrator/Operations Support Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 17 hours ago
FC
Regional Sales and Events Administrator
Fidelity Canada
Calgary, AB
- Full-time
Reporting to the Vice President, Regional Sales, the Regional Sales & Events Administrator is responsible for ensuring seamless event execution, effective territory management, adherence to…
Added 18 hours ago
KL
Centre Director – Tarsakallak School
Kativik llisarniliriniq
Aupaluk
- Full-time
Must have been a full-time resident of an Inuit community of Nunavik for at least ten (10) years
Added 20 hours ago
S
Commercial Lead
SYSTRA
Toronto, ON
- Full-time
Added 23 hours ago
WR
Administrative Assistant
Windsor Regional Hospital
Windsor, ON
- Full-time
Reporting to the Chief Executive Officer and the Manager, Operations & Governance, the Administrative Assistant plays a key role in providing administrative and clerical support to the…
Added 1 day ago
SM
RQ11857 – Systems Administrator/Operations Support Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 1 day ago
Clerical Assistant, Medical Education, Program Administrator
University of Saskatchewan
Saskatoon, SK
…Department of Medical Imaging, as well as providing coverage for Executive Assistant support to the Department…
Added 1 day ago
IC
CRM & Sales Enablement, Lead
Interac Corp.
Toronto, ON · Interac Corp. Head Office
- Full-time
Executive Engagement & Commercial Enablement: Advise senior leaders on CRM investments, capabilities and adoption priorities that support revenue growth, client outcomes and operational…
Added 1 day ago
IN
Education and Professional Services Coordinator- Canada
Ivoclar NA
Mississauga, ON
- Full-time
Facilitate relationships with customers to help administrator logistics for the departments of Education and Professional Services.
Added 1 day ago
O
Sourcing Process Specialist
Olymel
Boucherville, QC
- Full-time
Act as the functional expert and administrator of the CSO platform.
Added 1 day ago
SC
General Manager, Food & Nutrition Services | Seniors' Living & Long-Term Care (81357001)
Sodexo Canada Ltd
Scarborough Bluffs Park, ON · Scarborough, Ontario
- Full-time
Canadian Society of Nutrition Management (CSNM) Certification is required
Added 1 day ago
FE
Senior Manager Compensation Benefits
Future Electronics
Kirkland, QC
- Full-time
Lead annual compensation cycles - merit, bonus/variable pay planning, market adjustments, executive compensation analysis
Added 1 day ago
H
Senior Construction Manager
HDR
Richmond Hill, ON
- Full-time
Certified by OACETT as a Road Construction Contract Administrator (rcca) designation, and/or registered with PEO as a P.Eng. with relevant experience
Added 1 day ago
SC
Director, Food Services (CSNM), Long Term Care (81357001)
Sodexo Canada Ltd
Scarborough Bluffs Park, ON · Scarborough, Ontario
- Full-time
2-3 years of leadership experience in long-term care and/or hospitality management, such as a General Manager, Administrator, Executive Chef, or similar leadership role
Added 1 day ago
HP
Senior Oracle Fusion HCM Systems Administrator / Operations Support Specialist
Holistic Partners, Inc
Toronto, ON
- Contract
Job Title: Senior Oracle Fusion HCM Systems Administrator / Operations Support Specialist

Closed listing

The University of British Columbia

CES Program Assistant

Vancouver, BC, Canada

$4,881 to $5,255 CAD / month · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $4,881 to $5,255 CAD / month
Job type: Full-time
Closing date: Oct 29, 2026
Posting language: English
Posted: Sep 29, 2026

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Original job description

Archived listing. The details below describe a past opening.

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8)

Job Title

CES Program Assistant

Department

Research Centre Administration | Research Facilitation Support | Dean of Arts Office

Compensation Range

$4,881.00 - $5,255.00 CAD Monthly

Posting End Date

October 6, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

June 30, 2027

The is a term position ending June 30, 2027.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Centre for European Studies (CES) is housed in the Faculty of Arts. Its main purposes are to provide a venue in which the legacies of Europe and its constituent parts can be critically examined and discussed including their relationship to decolonial methods; host visiting scholars who will contribute to the intellectual environment of the Centre and the University; serve as a gathering place for students, scholars, and community members; catalyze new research initiatives through event-planning and grant support; serve as a point of contact for consular and community initiatives; advise and engage in interdisciplinary undergraduate and graduate curricular development related to Europe, and interface with GoGlobal and others on opportunities in Europe, broadly defined, for student study abroad and/or internships.

The Senior Program Assistant works closely with the CES Director and reports to the Arts Research Centres Administrator. The sole full-time CES staff person will assist the Director in all aspects of this innovative unit and its programs, including the coordination of grant and fellowship competitions, the scheduling of programming such as a speaker series, and the development and maintenance of a website and social media presence as well as newsletter communications. Additionally the CES Program Assistant will facilitate communication and meetings among the members of the executive council, steering committee, and affiliated faculty as well as on- and off-campus collaborators including diplomatic contacts, community partners, and others.

Organizational Status

The Senior Program Assistant works closely with the CES Director and reports to the Arts Research Centres Administrator. The incumbent interacts and communicates with members of the Advisory Board and affiliated faculty, on- and off-campus collaborators, staff from the Faculty of Arts Dean’s Office, and other academic and administrative units on campus

Work Performed

General Administration Support:

Works proactively and independently to provide administrative coordination and support to the CES Director and centre.
Develops a broad and in-depth range of program and administrative policy and procedure knowledge including strong working knowledge of related UBC systems.
Provides logistical, clerical, and technical support to the program. Resolves complex problems and serves as a resource for faculty and staff.
Provides complex coordination and administers the workflow of the programs, including scheduling and organizing meetings of the executive council, steering committee, faculty affiliates, and any subcommittees or working groups.
Under guidance of Director, prepares calls for applications for Fellowships and Research Group Grants. Monitors applications during application period, and responds to applicant inquiries. Compiles the application materials, prepares the evaluation spreadsheets, and schedules adjudication meetings for subcommittees. Informs applicants of the status of their applications.
Develops and maintains policy manuals and establishes work schedules and priorities for key administrative processes. Identifies needed improvements and recommends changes. Administers program evaluations, including but not limited to: maintaining records of all program activities, and assisting with the preparation of reports to FOA and VPRI including event attendance statistics and website traffic.
Plans, schedules, and coordinates events in consultation with Director; Must be available to attend some events outside of business hours.

Communication:

Responds to in-person, email, social media, and telephone enquiries about the CES programs and activities to faculty, visitors, and general public.
Produces accurate, well-written communications for a variety of stakeholders.
Drafts and edits internal documents, designs, creates, and distributes promotional materials such as flyers, newsletters, posters
Assists in the coordination, maintenance, and updating of a program website and social media presence. Monitors website and social media traffic.
Develops positive relationships with executive council, steering committee, affiliated faculty, and department staff and interacts with UBC service units, community leaders, external agencies, consular staff, and the general public.
Produces and maintains faculty mailing list; produces and maintains community partner mailing list.
Works with Arts IT and other Arts units to produce and maintain an integrated events calendar.

Finance:

Responsible for review and reconciliation of financial activities of the unit - this includes expenses and purchases, transfers, cash receipts and cost recoveries; payroll.
Works with Director and Arts Research Centres Administrator in the preparation and projection of budget and soft monies, as well as forecasting resource requirements for budgetary reports. Assists in the preparation of annual budgets and development of quarterly financial forecasts.
Assists Director in submitting applications for various internal and external grants. Tracks expenses charged to grants that are predominately and directly used by the Centre in its programming.
Submits all expenses and reimbursement to Arts Finance Service Centre for payment; Liaises with ASC-Finance management group to initiate transfer of funds investigates and reports on anomalies and errors.

Consequence of Error/Judgement

The CES is undergoing a renewal process in 2026 within the Faculty of Arts. This position is critical to the development and ongoing success of the CES and to the maintenance and growth of its network of affiliates and collaborators. This position also provides integral support to several funded projects (internal to UBC, national and international) with required reporting of programming and expenses. Poor performance in any of the core areas of responsibility could undermine CES activities, jeopardize continued funding, threaten the long-term sustainability of the centre, and cause serious misunderstandings and damage to the international reputation of the CES and the Faculty of Arts.

Supervision Received

Works independently, under the direction of Director. Works under the supervision of the Arts Research Centres Administrator in selecting and interpreting information to determine best practices. The position duties are governed by broad instructions and policies, involving frequently changing conditions and priorities. Work activities will be developed in conversation with the Director, but the Program Assistant is also expected to be a self-starter who demonstrates initiative in planning and carrying out administrative activities (after initial direction).

Supervision Given

Provides oversight and day-to-day supervision for Undergraduate and/or Graduate Academic Assistants. Responsible for assigning tasks and providing training and guidance.

Minimum Qualifications

High School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

High school graduation plus 2 years post-secondary diploma with training in office procedures and secretarial practices. Undergraduate degree in a relevant discipline preferred. Four years related experience or the equivalent combination of education and experience. Computer experience required Word, Excel, SIS, SISC, FSC preferred. Knowledge of European studies an asset. Ability to maintain accuracy and attention to detail. The ability to create and accurately maintain records and filing systems and a neat and tidy office environment. Ability to work effectively both independently and in a team environment. Ability to use word processing, spreadsheet, database, web, scheduling an electronic mail applications and intermediate level. Ability to type 60 words per minute and to operate normal range of automated office systems and office equipment. Ability to prioritize and work calmly under pressure to meet deadlines. Outstanding and demonstrable written and oral communication skills. Ability to maintain order and control. Ability to exercise initiative, tact, discretion and courtesy with a diverse range of people and stakeholders. Experience delivering high-level customer, client, and/or guest service. Ability to take and transcribe accurate meeting minutes.

About employer

More about this job

Responsibilities

Provides administrative and program coordination for the Centre for European Studies, including grant and fellowship competitions, committee meetings, events, communications, and website and social media updates. Supports financial reconciliation, budgeting and reporting, maintains stakeholder records, and supervises academic assistants.

Requirements

Requires high school graduation, a two-year post-secondary diploma, and four years of related experience, or an equivalent combination of education and experience; an undergraduate degree in a relevant discipline is preferred. Candidates should have strong communication and organizational skills, intermediate office software skills, accuracy, initiative, and the ability to work independently and with diverse stakeholders.

Skills

Program Administration
Event Planning
Grant and Fellowship Coordination
Financial Reconciliation
Budget Forecasting
Written and Oral Communication
Website and Social Media Management
Meeting Coordination
Minute Taking
Records Management
Microsoft Word
Microsoft Excel
Customer Service
Prioritization
Attention to Detail
Stakeholder Relations

Visa sponsorship

Not detected in the job text

Keywords

Centre for European Studies
Program Administration
Administrative Coordination
Grant Competitions
Fellowship Competitions
Research Group Grants
Event Planning
Speaker Series
Committee Coordination
Meeting Minutes
Website Management
Social Media
Newsletters
Promotional Materials
Financial Reconciliation
Budget Preparation
Financial Forecasting
Grant Reporting
Payroll
Microsoft Word
Microsoft Excel
SIS
SISC
FSC
Records Management
Stakeholder Relations
European Studies
Equity, Diversity, and Inclusion

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Jobs in Canada