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Added 13 mins ago
Territory Manager - Heritage Division (Calgary East)
Southern Glazer’s Wine and Spirits, LLC
Calgary, AB
Achieves maximum sales profitability, growth, and account penetration within an assigned territory, market segment, and/or supplier brand by effectively selling the company’s…
Added 28 mins ago
VP
Client Service Manager - US Business Immigration
Vialto Partners
Toronto, ON
- Full-time
Client Service Manager – Immigration Law Practice
Added 28 mins ago
SC
Universal Financial Associate - Coventry Hills
Servus Credit Union
Calgary, AB
- Full-time
Reporting to the Branch Manager, our Universal Financial Associate plays an integral role in the branch by supporting our members with all their banking needs. As a Universal Financial…
Added 28 mins ago
TB
Account Manager Therapeutic Area Specialist, Rare tumour ON
The businesses of Merck KGaA, Darmstadt, Germany
Mississauga, ON
- Full-time
…working culture, presenting great opportunities for personal development and career advancement across the…
Added 39 mins ago
Maintenance Assistant
Public Service Delivery
Headingley, MB
Must possess and maintain a satisfactory Criminal Record Check · Must possess a valid Class 5 Drivers Licence and be able to work in other locations within the Division as needed
Added 42 mins ago
Credit Administration Associate
Your Neighbourhood Credit Union
Toronto, ON
…incoming transfers from external financial institutions, and other account maintenance…
Added 42 mins ago
WC
District Sales Manager
Waste Connections
Kingston, ON
- Full-time
The Sales Manager develops the sales strategy to achieve volume growth, price targets, productivity improvements and customer retention. The Sales Manager also determines the sales…
Added 42 mins ago
MH
Program Manager - Infectious Disease Control (IDC) (1 full-time position)
Middlesex-London Health Unit
London, ON
- Full-time
The Manager leads a multidisciplinary team consisting of Public Health Nurses, Public Health Inspectors, and Program Assistants, with two Associate Managers reporting directly to the…
Added 42 mins ago
Junior Accountant, Project Bookkeeping (9-Month Fixed-Term Contract)
Tridel Group of Companies
Toronto, ON
Prepare monthly bank reconciliations and other account reconciliations.
Added 42 mins ago
T
Oracle Cloud ERP Specialist
TD
Toronto, ON
- Full-time
Must have strong skills in writing PL/SQL code with Oracle database and ERP data model design
Added 42 mins ago
T
Oracle Cloud ERP Developer
TD
Toronto, ON
- Full-time
Must have strong skills in writing PL/SQL code with Oracle database and ERP data model design
Added 42 mins ago
T
Associate Investment Advisor
TD
Waterloo, ON
- Full-time
Are you a dedicated account manager in tune to the needs of high value brokerage clients? Can you provide professional and flawless service delivery in support of your designated Investment…
Added 43 mins ago
PC
Lead, Security Architect
Payments Canada
ON · Ontario, Canada
- $119,850 to $141,000 CAD / year
- Full-time
With our people in mind, we have created a culture that fosters authenticity, collaboration, innovation and development. We empower one another, make meaningful contributions that not only…
Added 43 mins ago
B
Account Manager
Barentz
New Hamburg, ON
- Full-time
The Account Manager is responsible for achieving profitable and sustainable growth within their assigned market and sales territory. They build relationships and understand customer…
Added 43 mins ago
SM
Business Development Manager
Solutions Metrix
Montreal, QC
- Full-time
Solutions Metrix is hiring a Business Development Manager to build and run our account-based growth strategy in financial services. You will research priority banks and credit unions, reach…
Added 43 mins ago
NE
Manager, Partnerships & Corporate Accounts (GTA)
Noble Education Group
Toronto, ON · Greater Toronto Area, Canada
- Full-time
We are seeking a results-driven Manager, Partnerships & Corporate Accounts to drive B2B business development, establish institutional partnerships, and grow corporate training revenue…
Added 58 mins ago
B
SENIOR ACCOUNT MANAGER / MANAGER, MAJOR ACCOUNTS - DEFENCE SECTOR - WINNIPEG
BDC
Winnipeg, MB
- Full-time
As a Senior Account Manager or Manager, Major Accounts, you will develop new business opportunities and manage an existing portfolio of Canadian companies with annual revenues of $5 million…
Added 58 mins ago
AE
Client Development Manager
Apogee Enterprises, Inc.
Montreal, QC · Alumicor - Montreal
- Full-time
The Client Development Manager (CDM) is responsible for regional sales activities, driving sales revenue, managing customer and vendor relations, and related sales performance in their…
Added 59 mins ago
AG
Account Manager
Ascend Growth Partners
Toronto, ON
- Full-time
As we continue to grow, we're looking for an experienced Account Manager who enjoys building client relationships and bringing structure to busy campaigns. You'll work closely with our…
Added 59 mins ago
SP
Front Office Manager
Sun Peaks Grand Hotel & Conference Centre
BC · Sun Peaks Mountain, BC
- Full-time
Must have the ability to supervise, mentor, train and motivate a team
Added 59 mins ago
I
Carpenter (Kitchen Installer)
IKEA
Richmond, BC
- Full-time
Must have a valid driver’s license, current auto insurance, and reliable transportation
Added 1 hour ago
G
Senior Manager, Regulatory Asset Oversight
GSK
Mississauga, ON
- Full-time
The Senior Manager, Regulatory Asset Oversight will partner with the GRL (Global Regulatory Lead) and Regulatory Matrix Teams (RMT) and Early/Medicine Development Teams to provide…
Added 1 hour ago
Senior Technical Program Manager, Central
Lyft
Toronto, ON
Lyft considers working in the office at least 3 days per week to be an essential function of this hybrid role
Added 1 hour ago
DM
ACCOUNT MANAGER - RETAIL, FOODSERVICE & OMNICHANNEL MARKETING
DACS Marketing Group
Mississauga, ON
- Full-time
Permanent, full-time | Hybrid: minimum 3 days in office
Added 1 hour ago
CC
Project Manager - Land Development
Crozier: Consulting Engineers
Bradford, ON
- Full-time
Crozier is a leading consulting engineering firm serving the land development industry. Crozier's multidisciplinary team offers expertise in land development, transportation engineering,…

The University of British Columbia

Operations & Faculty Coordinator

Kelowna, BC, Canada

$4,981 to $5,713 CAD / month · Full-time

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Applications open in a new tab.

Job details

Pay: $4,981 to $5,713 CAD / month
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

Staff - Union

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Support Services Assistant IV

Job Title

Operations & Faculty Coordinator

Department

UBCO | Operations | Strategic Initiatives | Faculty of Management

Compensation Range

$4,981.00 - $5,713.00 CAD Monthly

Posting End Date

October 18, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

February 19, 2027

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary:

Under the general direction of the Manager, Dean’s Office, this role has primary responsibility for the day-to-day operations of the Faculty works collaboratively with faculty, staff, students, and external contract suppliers. The role provides comprehensive core financial management, facilities management, and administrative support to all roles within the Faculty, including Dean’s office, faculty members, students and staff, including preparation of financial documents, tracking, entering data, and reconciling errors. Responsible for coordinating office setups, upgrades, and building security.

Located within the Faculty of Management, the Operations & Faculty Coordinator will report directly to the Manager, Dean’s Office, who provides overall direction and supervision. This position interacts regularly with faculty members, staff and student employees on facilities, and financial matters as well as liaises regularly with colleagues in Financial Services, Facilities, Supply Management and other University departments as well as a number of external suppliers.

Work Performed

Finance and Accounting Support:

Creates financial documents/requisitions; performs accurate and timely data entry of financial documents (travel claims, professional development funding and purchasing requisitions) using Workday.
Uses judgement, in complement with knowledge of UBC policy and practice, to make decisions during document preparation.
Reconciles UBC Visa transactions for Faculty of Management Visa cardholders; assists with Visa transaction questions and anomalies.
Supports Faculty of Management researchers, faculty and staff by liaising with Procurement to create requisitions to issue Purchase Orders, ensuring appropriate documentation and authorization for each financial requisition.
Acts as a Workday delegate, submitting expenses on behalf of faculty, staff and researchers.
Reviews all financial paperwork to ensure appropriate back-up documentation is provided; follows-up with the originating faculty or staff member when additional documentation is required.
Tracks rejected transactions, follows-up and resolves errors.
Maintains files of all financial transaction documents and supporting material.
Monitors IT Services, telephone and photocopier charges and verifies/corrects invoices.
Acts as UBC Visa Card Coordinator for the Faculty of Management. Resource person on the UBC Visa cards, ensuring all guidelines and procedures are followed and provides advice to Faculty of Management card holders on purchasing policies; submits and tracks Visa card application/deactivation requests.
Acts as Online Merchant Account Administrator; setting up requests for online credit/debit card payments. Ensuring PCI compliance with Financial Services policies and procedures. Tracks online credit/debit transactions and issues refunds when required.

Provides HR support to the Faculty of Management by:

Provides onboarding support, submits tickets for required accesses and equipment requests.
Provides ongoing assistance with issues pertaining to facilities, equipment, and supplies.

Provides Administrative support to the Faculty of Management by:

Serves as Operational lead, providing logistical and organizational support for Faculty of Management projects and faculty related events when necessary, coordinating with outside suppliers, Facilities and department leadership. Fields general and specific enquiries from staff and faculty regarding functionality of space operations and expenses.
Grants Salto access when required for access outside of regular hours.
Manages booking calendar for graduate students and research assistants, liaising with students and supervisors/researchers relating to space.
Reviews and processes reimbursements for faculty travel expenses (including moving costs).
Oversees faculty onboarding including Salto access, parking, ID card, mailing list updates, printer access, and computer equipment and access.
Receiving and distributing of incoming mail.
Composes routine correspondence as required.
Maintains confidential records and files.
Supports new faculty and staff, including term instructors, regarding University resources, Okanagan resources and maintaining the most up-to-date and relevant information to support integration into the Faculty.
Liaises with administrators and administrative staff across campus in working groups and training sessions to build team competency in various functions, such as Workday processes pertaining to functional operations and expenses, document creation and management, and Faculty communications.
Provides backup support for key administrative staff, including handing urgent requests and assisting with daily operations to maintain productivity.
Occasional secretarial and clerical support and regular back-up support for the front reception, as required.

Provides Operations and Facilities support to the Faculty of Management by:

Coordinates the acquisition and disposition of all furniture, ensuring that this is done in the most cost-effective manner possible.
Determines furniture and desktop requirements and arranges office furniture and equipment leases or purchases and processes and authorizes Work Requests for their installation.
Coordinates office moves, telephone installations and computer equipment for faculty and staff.
Submits and follows up on Work Requests with Facilities and IT Services.
Initiates work orders, trouble calls, or any other communication necessary in response to any problems or issues that arise in EME.
Serves as department’s Salto Administrator, maintaining database of all accesses and changes to Faculty of Management spaces; assigns and requests Salto cards; determines levels of access and tracks distribution of and deactivates cards, as required. Manages Faculty of Management space access requests received from outside of our department, reviewing and approving each Salto request received.
Serves and Tower Warden for EME Tower 1, liaising with Risk Management and administrative staff from other departments in EME building regarding emergency procedures and drills.
Maintains an inventory and database of office equipment and supplies for the Faculty of Management, assigning and tracking department assets as requests received.

Performs other related duties as required within the nature and level of work performed.

Consequence of Error/Judgment:

Must exercise judgment and initiative in handling matters both routine and non-routine, based on thorough knowledge of University procedures, guidelines and regulations. When dealing with financial and sensitive records, a high level of confidentiality is essential, and employee is required to use sound judgment when sharing information. Accuracy and attention to detail is essential to avoid errors that impact staff and student appointments and pay that create unnecessary work to correct. This position must demonstrate tact and discretion within established Faculty and UBC guidelines and regulations. The impact of error in transaction documentation, financial records or on requisitions could result in additional work and/or substantial monetary loss to the Faculty and its grant holders. Poor judgment or failure to act in a professional, tactful and discretionary manner will have an adverse effect on the image of the Faculty of Management. Work is not checked on a day-to-day basis.

Supervision Received:

Reports on office administrative matters to the Manager, Dean’s Office, Faculty of Management.

Education/Work Experience:

High school graduation, plus up to and including two years post-secondary education; over four years’ of related experience in office administration or finance, or an equivalent combination of education and experience.

Competencies and Criteria:

Experience with UBC financial systems and Financial Management System preferred.
Demonstrated administration and financial experience in an academic environment.
Computer experience required (Word, Excel and Outlook preferred).
Demonstrated knowledge of UBC policies and procedures preferred.
Knowledge of standard bookkeeping procedures and financial management information systems an asset.
Knowledge of standard financial procedures and financial management information systems.
Ability to listen actively and attentively, and obtain clarification, as required.
Effective oral and written communication, interpersonal, customer service, and organizational skills.
Ability to use word processing, spreadsheet, database and mail/scheduling applications at an intermediate level.
Effective problem resolution and analytical skills.
Ability to maintain accuracy and attention to detail.
Ability to maintain effective working relationships with students, staff and colleagues.
Demonstrated ability to prioritize work, multi-task and work under pressure to meet deadlines in a hectic environment, exercising confidentiality, sensitivity, tact and discretion.
Demonstrated ability to take initiative, exercise good judgment and resolve problems.
Demonstrated ability to work both independently and within a team environment is critical; must be self-directed.

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More about this job

Responsibilities

Coordinates the Faculty of Management’s daily operations, including financial transactions, purchasing, expense reconciliation, facilities, office moves, equipment, and building access. Provides administrative and onboarding support to faculty, staff, and students, and coordinates projects, events, suppliers, and campus service requests.

Requirements

Requires high school graduation plus up to two years of post-secondary education, and more than four years of related office administration or finance experience, or an equivalent combination. Candidates should have strong administrative and financial skills, computer proficiency, accuracy, communication and organizational abilities, sound judgment, and the ability to work independently and collaboratively; UBC financial systems experience is preferred.

Skills

Financial Administration
Workday
Financial Reconciliation
Procurement
Visa Card Administration
Facilities Coordination
Office Operations
Space and Access Management
Event Coordination
Onboarding Support
Records Management
Customer Service
Problem Resolution
Attention to Detail
Confidentiality
Microsoft Word, Excel, and Outlook

Visa sponsorship

Not detected in the job text

Keywords

Workday
UBC Financial Systems
Financial Management System
Microsoft Word
Microsoft Excel
Microsoft Outlook
Financial Administration
Bookkeeping
Expense Claims
Purchase Requisitions
Purchase Orders
Visa Card Reconciliation
Procurement
Online Merchant Accounts
PCI Compliance
Facilities Management
Space Management
Salto Access Control
Office Moves
Work Requests
Equipment Inventory
Onboarding
Event Coordination
Records Management
Customer Service
Confidentiality
Financial Policies and Procedures

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Work requirements

Jobs in Canada