Jobs in Canada

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Added 3 hours ago
L&
Boutique Manager and Senior Skincare Advisor
Loshen & Crem
AB · Edmonton, AB
- Full-time
We're looking for an experienced Boutique Manager & Senior Skincare Advisor to help lead our Windermere location.
Added 3 hours ago
L
Senior Manager, Portfolio Governance & Delivery (IT Capital Projects)
Liberty
Oakville, ON
- $120,000 to $170,000 CAD / year
- Full-time
…customer focus, commitment to sustainability, and strong community partnerships. Our employees are at the heart of that vision. We believe that when people are empowered to learn, grow, and…
Added 3 hours ago
Senior Manager, Portfolio Governance & Delivery
Liberty Utilities
Oakville, ON
…customer focus, commitment to sustainability, and strong community partnerships. Our employees are at the heart of that vision. We believe that when people are empowered to learn, grow, and…
Added 4 hours ago
GC
Senior Manager, FP&A - Central Technology
Game Companies
Vancouver, BC
- Full-time
We're looking for a Senior Manager of Financial Planning & Analysis (FP&A) to lead Finance support for EA's Information Technology (EAIT) and Security organizations. You'll partner with our…
Added 4 hours ago
CB
Manager, Learning & Program Development
CPHR BC & Yukon
Vancouver, BC
- Full-time
We are seeking a strategic and collaborative Manager, Learning & Program Development to lead CPHR BC & Yukon's member learning strategy and portfolio with a focus on business acumen, member…
Added 5 hours ago
W
Territory Manager (Alberta & BC Interior)
Westeck
Kelowna, BC · Edmonton, AB · AB · Calgary, AB
- Full-time
We are looking for a high-performing Territory Sales Manager to lead our sales team and drive growth across the region. This is a leadership role for someone who thrives on building…
Added 5 hours ago
KT
Account Executive – B2B Technology Solutions
KSPACE TECHNOLOGIES HQ
Remote, Canada
- $45,000 to $55,000 CAD / year
- Full-time
- Remote
Generate qualified sales opportunities through cold outreach, email campaigns, professional networking, referrals, inbound inquiries, industry events, and strategic partnerships.
Added 5 hours ago
GC
Project Manager
Galore Creek Mining Corporation
Vancouver, BC
- Full-time
As Project Manager, you will play a pivotal leadership role in driving the Galore Creek project toward its ultimate development decision. Initially reporting directly to the Director,…
Added 5 hours ago
MI
Procurement Manager
Marketing Impact Limited
Concord, ON
- Full-time
Build better supplier partnerships. Strengthen margins. Keep great products moving.
Added 5 hours ago
VS
Strategic Relationship Manager - Alberta
Vertical Staffing Resources
AB · Alberta, Canada
- Full-time
We are seeking a high-caliber, energetic Strategic Relationship Manager to drive enterprise-level B2B market share and expand our brand presence. In this role, you will be the face of our…
Added 6 hours ago
VS
Life Enrichment Supervisor (2026-11071)
Verve Senior Living
Mississauga, ON
- Part-time
Smart Serve certification is required
Added 6 hours ago
VS
Life Enrichment Supervisor (2026-11073)
Verve Senior Living
Mississauga, ON
- Full-time
Smart Serve certification is required
Added 6 hours ago
A
Principal Product Manager, Industry Extensions for Autodesk Assistant
Autodesk
Toronto, ON
- Full-time
As the Principal Product Manager for Industry Extensions/Journeys, you will own how the products of today map into the Agentic Platform of tomorrow, marrying those two worlds so that the…
Added 6 hours ago
A
Principal Product Manager, Industry Extensions for Autodesk Assistant
Autodesk
Toronto, ON
- Full-time
As the Principal Product Manager for Industry Extensions/Journeys, you will own how the products of today map into the Agentic Platform of tomorrow, marrying those two worlds so that the…
Added 6 hours ago
MC
Marketing Coordinator
MaKami College
Calgary, AB
- Full-time
…Department, you will support the Vice President and the Marketing Manager, and serve as a key marketing contact for departments across the college. This position provides hands-on…
Added 6 hours ago
Indigenous Business Liaison
City of Edmonton
AB
Reporting to the Manager of Business Support Programs, the Indigenous Business Liaison connects Indigenous entrepreneurs and business owners directly with municipal resources, programs, and…
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Manager Integrated Planning
Evolution Mining Limited
Red Lake, ON
The Integrated Planning Manager is accountable for establishing and maintaining an integrated planning framework that connects long-term strategy, life-of-mine planning, annual budgeting,…
Added 6 hours ago
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Senior Analyst GWO Business Risk Management, Toronto
Scotiabank - Global Banking and Markets
Toronto, ON
- Full-time
…and operating effectiveness with minimal guidance from line…
Added 6 hours ago
UO
Residence Life Coordinator, AVP Strategy Enterprise Comm
University of Calgary
Calgary, AB
- Full-time
The RLC reports to the Manager, Residence Life. This is a 35 hours per week position. Due to the nature of Residence Life operations, some early morning, late evening, overnight, weekend…
Added 6 hours ago
UO
Corporate Training Program Delivery Analyst, UCalgary Continuing Education
University of Calgary
Calgary, AB
- Full-time
This position reports to the Manager, Corporate Training and Workforce Development, Continuing Education, and will perform professional-level analytical, advisory, and consultative work…
Added 6 hours ago
Senior Technical Recruiter, Data
Robinhood
Toronto, ON
This role is based in our Toronto, ON office, with in-person attendance expected at least 3 days per week
Added 6 hours ago
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Senior Business Intelligence Analyst
TD
Montreal, QC
- Full-time
Your success will be predicated on your ability to forge strong partnerships, communicate effectively, deliver on-time, and continuously strive for increased efficiency.
Added 6 hours ago
B
Mortgage Specialist
BMO
Cambridge, ON
- Full-time
Proactively contacts referral and origination sources identified through the creation of national partnerships and/or creates local partnerships to lead discussions about home financing…
Added 6 hours ago
B
Mortgage Specialist
BMO
Guelph, ON
- Full-time
Proactively contacts referral and origination sources identified through the creation of national partnerships and/or creates local partnerships to lead discussions about home financing…
Added 7 hours ago
GJ
Chef(fe), Développement des affaires - Business Development Manager
Groupe JAMP Pharma
Boucherville, QC
- Full-time
We are recruiting a Business Development Manager

The University of British Columbia

Program Admin Support

Vancouver, BC, Canada

$4,874 to $5,121 CAD / month · Full-time

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Job details

Pay: $4,874 to $5,121 CAD / month
Job type: Full-time
Apply by: Nov 22, 2026
Posting language: English
Posted: Oct 23, 2026

Original job description

Job Title

Program Admin Support

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 4 (Gr7)

Job Family Group

Staff - Union

Department

Post Graduate Program Support | Department of Family Practice | Faculty of Medicine

Compensation Range

$4,874.00 - $5,121.00 CAD Monthly

Job End Date

Ongoing

Posting End Date

October 30, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Program Administrative Support role provides comprehensive administrative, operational, and facilities coordination for the Program Director, leadership team, faculty, staff, and learners. This position serves as a key point of contact for internal and external stakeholders, exercising sound judgment, discretion, and a strong understanding of departmental and Faculty of Medicine operations. Responsibilities include managing complex calendars, preparing confidential correspondence and meeting materials, coordinating committees, and supporting a wide range of program events and initiatives.

The role also oversees essential administrative functions such as credit card reconciliation, and project tracking. In addition, the position supports facilities-related activities, including office moves, renovations, and safety procedures, while liaising with Building Operations to address facility concerns when necessary. The incumbent contributes to the smooth functioning of the program by assisting with special projects, providing event coordination, and offering backup support to other administrative staff as needed

Organizational Status

The Department of Family Practice (DFP) educates learners, physicians, and midwives to be effective providers of patient-centered care in the context of the family and the community. The Department’s vision is to improve the health of the people of British Columbia, and its mission is to provide leadership for innovation in healthcare; foster partnerships for promotion and enhancement of family medicine and midwifery; support faculty to teach and inspire medical and midwifery students, and family practice residents, across the province; and support faculty to undertake primary care research and participate in other scholarship. It is important to recognize the importance of family practitioners to the health of BC’s population and strive to lead, partner, inspire, support, and innovate.

The Department is a large and complex department with 27 academic faculty, over 5000 clinical faculty and 120 staff. The Department currently includes 3 education programs, 2 academic health clinics, 8 Special Interest Focus Programs (formerly known as Divisions) and multiple research units and programs. The education programs include the Residency Program, with the largest number of residents in the Faculty distributed among 19 sites across the province.

The administrative offices are housed at UBCV (Point Grey). DFP faculty and staff are located across numerous sites across the province, including Vancouver-Fraser, Vancouver Island, Northern BC, and the Interior.

Work Performed

PROGRAM ADMINISTRATIVE SUPPORT

Exercises sound judgment, discretion, and tact when responding to oral and written inquiries, drawing on extensive knowledge of the Department, Program, and overall operations of the University and Faculty of Medicine.
Reconciles credit card statements by verifying supporting documentation, reviewing transactions for eligibility and correct coding, resolving issues with cardholders and vendors, and ensuring no fraudulent activity. Sets up new users and updates account information.
Tracks and compile program committees attendance, ensure data accuracy
Researches, prioritizes, and determines appropriate actions, referrals, or responses for matters identified by the Program Director or Administrator.
Manages requests for information and data related to specific projects and tracks progress through completion.

MEETING COORDINATION AND CALENDAR MANAGEMENT

Serves as a confidential assistant to the Program Director, Assistant Program Director, and Senior Managers. Manages all aspects of the Program Director’s complex calendar, including screening and prioritizing appointment requests with discretion and tact.
Communicates proactively with the Program Director to ensure the calendar is current and that all upcoming commitments are clearly understood.
Prepares correspondence, forms, and other documents - often sensitive and confidential - in draft or final form based on brief oral instructions, notes, or emails.
Prepares and distributes agendas and meeting materials for committees and working groups. Records, transcribes, and distributes minutes as required. Takes direction from the Head, program directors, or Administrator responsible for the committee.
Plans, arranges, and oversees events, including orientation, annual retreats, and visits from guest speakers.
Coordinates special events such as retreats, holiday activities and CaRMS. Provides back-up and/or overflow support for Academic Half-Days, symposiums, and other learner-focused activities. Contributes to establishing timelines and expected outcomes. Assists with travel and accommodation arrangements for visiting speakers and manages visit itineraries.
Supports various outreach activities, special projects, and program initiatives.

FACILITIES AND SAFETY

Coordinates building-related projects for the program, including office moves, upgrades, and renovations.
Serves as the first point of contact between the program and the department for facilities projects and health and safety related matters. Works closely with the Director of Administration or delegate to distribute updates and coordinate any required processes for program faculty and staff in a timely and consistent manner.
Liaise with department administrative coordinator to report concerns about building conditions - such as plumbing, lighting, heating, or elevator issues - to the Building Operations Trouble Call Desk when necessary and keeps the Director of Administration informed of emergencies or unusual situations.
Works under the general direction of the Director of Administration during renovations and during the departure of faculty, staff, and students. Ensures equipment and furniture are reassigned, disposed of, or retained in accordance with UBC policies and procedures

Other

In collaboration with the Assistant Manager, HR, coordinates appointment and reappointment paperwork for postgraduate faculty, acting as the primary point of contact on basic reappointment questions for postgraduate faculty admin.
Provides back-up to the other departmental Administrative Support positions during absences (cover breaks, lunch, vacation and sick time).
Performs miscellaneous duties related to the qualifications and requirements of the job.

Consequence of Error/Judgement

Required to exercise a great deal of judgement and initiative in handling matters of both a routine and non-routine nature. Works with conflicting demands and exercises judgement in establishing priorities and carrying work through to completion in a timely manner. Tact and discretion in dealing with confidential and sensitive matters is essential. Extreme care and attention to detail is essential. If confidentiality is mishandled or breached, professional careers may be affected. Errors could negatively impact the operations and reputation of the department and result in missed opportunities and inefficient use of resources.

Supervision Received

Works independently under broad direction from the PD, Assistant PD, and Senior Managers. Reports to the Senior Managers. Work is performed within authorized prescribed limits. Job tasks are governed generally by broad instructions, objectives, and policies.

Supervision Given

May explain work procedures to new or inexperienced staff and students.

Minimum Qualifications

High School graduation, plus a two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Ability to exercise initiative, judgment, tact, discretion, and confidentiality.
High level of attention to detail.
Ability to multi-task and to prioritize and work effectively under pressure to meet deadlines.
Ability to analyze problems, identify key information and issues, and effectively resolve.
Ability to take initiative, work effectively, independently and in a team environment.
Must have good organizational skills and ability to effectively manage multiple tasks and priorities and meet deadlines.
Ability to exercise tact and discretion when dealing with confidential matters or contentious or politically sensitive issues
Ability to communicate effectively verbally and in writing using clear concise business English
Must have excellent interpersonal skills, and be able to foster productive working relationships, motivate desired outcomes and gain cooperation of others both within the Dean’s Office and elsewhere at UBC.
Ability to think critically.
Ability to guide or train others on UBC systems either in person or by phone
Ability to adapt to changing requirements and work effectively under pressure
Ability to effectively use word processing, scheduling, spreadsheet, database and presentation applications at an intermediate level
Ability to operate a normal range of office equipment.
Ability to deal with a diversity of people in a calm, courteous, and effective manner.
Ability to take and transcribe accurate meeting minutes.

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More about this job

Responsibilities

Provides administrative and operational support to program leadership, faculty, staff, and learners, including managing calendars, correspondence, meetings, events, credit card reconciliation, and project tracking. Coordinates facilities and safety matters, supports faculty appointment paperwork, and provides backup administrative coverage.

Requirements

Requires high school graduation, a two-year post-secondary diploma, and four years of related experience, or an equivalent combination of education and experience. Candidates should demonstrate sound judgment, discretion, organization, communication, attention to detail, and the ability to manage competing priorities independently and under pressure.

Skills

Calendar Management
Meeting Coordination
Event Coordination
Credit Card Reconciliation
Confidential Correspondence
Minute Taking
Facilities Coordination
Project Tracking
Travel Coordination
Administrative Support
Communication
Organization
Prioritization
Problem Solving
Attention To Detail
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Program Administration
Calendar Management
Meeting Coordination
Event Planning
Credit Card Reconciliation
Committee Coordination
Minute Taking
Confidential Correspondence
Project Tracking
Facilities Coordination
Health And Safety
Office Moves
Renovations
Building Operations
Faculty Appointments
Travel Arrangements
UBC Systems
Word Processing
Scheduling Applications
Spreadsheet Applications
Database Applications
Presentation Applications
Equity, Diversity, And Inclusion

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Work requirements

Jobs in Canada