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Added 5 mins ago
UO
ACET Administrative Manager
University of Victoria
Victoria, BC
- Full-time
Reporting to the Corporate Operations Officer (COO), the Administrative Manager oversees and coordinates all administrative services for ACET, which includes all facets of human resources…
Added 5 mins ago
SJ
Manager Occupational Therapy, Physiotherapy and Recreational Therapy
St. Joseph's Healthcare Hamilton
Hamilton, ON
- $66.33 to $76.9 CAD / hour
- Full-time
Advance education, research, and quality improvement initiatives that support professional practice, operational excellence, and organizational priorities.
Added 5 mins ago
ST
Buyer Junior
Sinclair Technologies
Aurora, ON
- $45,000 to $60,000 CAD / year
- Full-time
Review MRP/MPS requirements and place purchase orders for materials, components, and services to support production schedules
Added 5 mins ago
TC
Program Manager, Full-Time
Taproot Community Support Services
Maple Ridge, BC
- Full-time
The Maple Ridge Resource program provides culturally-based programming, support and safe, home-based accommodations for youth in the care of Ministry of Children and Family Development…
Added 6 mins ago
Department Sales Manager, Clubs
Sporting Life Group
Regina, SK
Players Package program with upgraded shafts & a clothing package.
Added 19 mins ago
AH
Registered Nurse
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
Completion of an accredited nursing education program. Active or eligible for registration and practice permit with the College of Registered Nurses of Alberta (CRNA). Current Basic Cardiac…
Added 19 mins ago
AH
Health Care Aide
Alberta Health Services
Viking, AB
- Part-time
Current Basic Cardiac Life Support - Health Care Provider (BCLS-HCP) through the Heart and Stroke Foundation. Valid Class 5 Driver’s License along with access to a reliable vehicle for…
Added 19 mins ago
AH
Assistant Head Nurse
Alberta Health Services
Peace River, AB
- Full-time
Completion of an accredited nursing education program. Active or eligible for registration and practice permit with the College of Registered Nurses of Alberta (CRNA). Current Basic Cardiac…
Added 19 mins ago
LH
Shelter Resource Worker
Lookout Housing and Health
Campbell River, BC
- Internship
The Shelter Resource Worker (SRW) reports to the Site Manager and works in accordance with the mission and philosophy of Lookout Housing and Health Society, including following Lookout’s…
Added 19 mins ago
AH
Registered Nurse
Alberta Health Services
Lethbridge, AB
- Part-time
Completion of an accredited nursing education program. Active or eligible for registration and practice permit with the College of Registered Nurses of Alberta (CRNA). Current Basic Cardiac…
Added 35 mins ago
DC
Advisor, Talent and Culture
Durham Community Health Centre
Pickering, ON
- Full-time
The Advisor, Talent & Culture provides comprehensive, hands-on human resources support and guidance to managers and employees across the agency. Reporting to the Manager, Talent & Culture,…
Added 35 mins ago
CM
Fundraising & Communications Manager
Canadian Myeloma Research Group
Vaughan, ON
- Full-time
Opportunity: The Canadian Myeloma Research Group is seeking a Fundraising & Communications Manager to help strengthen donor engagement, grow fundraising opportunities, and communicate the…
Added 35 mins ago
Wealth Advisor - Halifax
Scotiabank
Halifax, NS
…individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing…
Added 35 mins ago
DC
Advisor, Talent and Culture
Durham Community Health Centre
Pickering, ON
- Full-time
The Advisor, Talent & Culture provides comprehensive, hands-on human resources support and guidance to managers and employees across the agency. Reporting to the Manager, Talent & Culture,…
Added 35 mins ago
Dietitian/Nutritionist, Women's Ambulatory Clinics
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager and with accountability to the Professional Practice Leader for issues pertaining to Professional Standards of Practice and Ethics. The Dietitian/Nutritionist…
Added 51 mins ago
LI
Territory Manager (Residential HVAC)
Lennox International
Longueuil, QC
- Full-time
This territory manager develops new prospects and interacts with existing customers to increase sales of products and services.
Added 51 mins ago
Staff Technical Program Manager
Okta
Toronto, ON
Okta is looking for a Staff Technical Program Manager to join our Toronto team, where you will operate as a senior individual contributor partnering with Engineering, Product Management,…
Added 51 mins ago
FB
Produce Department Manager
Farm Boy Inc.
Burlington, ON
- $57,500 to $62,500 CAD / year
- Full-time
As a key leader within our store, you’ll support Farm Boy’s vision of the best fresh shopping experience by delivering exceptional customer service and guiding your department to achieve…
Added 51 mins ago
FB
Meat Department Manager
Farm Boy Inc.
Burlington, ON
- $57,500 to $62,500 CAD / year
- Full-time
As a key leader within our store, you’ll support Farm Boy’s vision of the best fresh shopping experience by delivering exceptional customer service and guiding your department to achieve…
Added 51 mins ago
FB
Assistant Produce Manager
Farm Boy Inc.
Burlington, ON
- From $21.5 CAD / hour
- Full-time
Completion of a post-secondary program with an emphasis in business, plus a minimum of 1 year of progressively responsible supervisory or management experience in a similar role, or an…
Added 51 mins ago
FB
Assistant Meat Manager
Farm Boy Inc.
Ottawa, ON
- From $21 CAD / hour
- Full-time
Completion of a post-secondary program with an emphasis in business, plus a minimum of 1 year of progressively responsible supervisory or management experience in a similar role, or an…
Added 51 mins ago
Manager, Regulatory Affairs (Clinical Labeling)
Telix Pharmaceuticals (AMER)
Canada
The Manager, Regulatory Affairs (Clinical Labeling), is responsible for the development, maintenance, and oversight of Investigational Medicinal Product (IMP) labeling (also referred to as…
Added 1 hour ago
AH
Registered Nurse - Case Manager
Alberta Health Services
Calgary, AB
- Temporary
Completion of an accredited nursing education program. Active or eligible for registration and practice permit with the College of Registered Nurses of Alberta (CRNA). Current Basic Cardiac…
Added 1 hour ago
S
Restaurant manager
Subway
Morinville, AB
- Full-time
Participates in a government or community program or initiative that supports persons with disabilities
Added 1 hour ago
AH
Occupational Therapist - Case Manager
Alberta Health Services
Calgary, AB
- Full-time
…occupations, including self-care, productivity and leisure. You will support clients to achieve optimum functional abilities and independence related to their cognitive, affective,…

The University of British Columbia

Program Assistant

Vancouver, BC, Canada

$4,582 to $4,816 CAD / month · Full-time

Apply About employer

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Job details

Pay: $4,582 to $4,816 CAD / month
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Grad Student Support 2 (Gr6)

Job Title

Program Assistant

Department

Administrative Staff | Department of Electrical and Computer Engineering | Faculty of Applied Science

Compensation Range

$4,582.00 - $4,816.00 CAD Monthly

Posting End Date

October 12, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

January 31, 2028

This is a leave replacement for a fixed term duration.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Department of Electrical and Computer Engineering (ECE) is one of the largest academic units at the University of British Columbia Vancouver campus, with approximately 1,000 undergraduate and 400 graduate students. The Program Assistant provides day-to-day administrative support to students, faculty supervisors, and the department’s administrative leadership.

The role is responsible for supporting graduate admissions, advising, awards, records, student engagement activities, and human resources processes. In addition, the position contributes to general administrative and reception support within the administrative services office. The Program Assistant ensures that departmental processes are accurate, timely, and consistent with UBC policies, procedures, and collective agreements, while delivering high-quality service to students, faculty, staff, and visitors.

Organizational Status

The Program Assistant works under the day-to-day supervision of the Manager, Business Operations. The incumbent collaborates closely with other HR and student services staff, the Associate Head for Graduate Affairs, and other departmental administrators.

Work Performed

Human Resources

Processes student and research appointments, reappointments, and terminations in Workday; maintains costing, pay, and position details.
Provides routine guidance on HR procedures and Workday processes.
Supports faculty and staff recruitment through interview scheduling and related logistics.

Graduate Admissions

Provides admissions information and guidance to applicants.
Reviews and prepares application files for faculty and committee evaluation.
Drafts standard admission correspondence and maintains up-to-date admissions and orientation materials.

Graduate Program Support

Responds to inquiries from current and prospective students in person, by phone, and by email, providing information on departmental and university policies and procedures.
Assists with course registration, manual enrolments, thesis defences, and annual progress tracking.
Monitors student progress to ensure timely completion of degree requirements.
Coordinates logistics for departmental graduate student events, including orientation (September, January) and graduation (November, May).
Assists with planning and delivery of workshops, seminars, and other student-focused activities.
Provides administrative support to recognized student groups for events (e.g., booking rooms, posting announcements).
Shares information about seminars and events of interest to graduate students.
Assists with the administration of departmental awards: manages deadlines, reviews applications, prepares files for committee review, and communicates results.
Compiles statistics, prepares reports, and ensures timely submission of grades and graduation documents.
Reviews and updates graduate program content on the departmental website.

Reception and Administrative Support

Provides front desk and general administrative support for various service requests, such as building access, room bookings, mail distribution, scheduling meetings, meeting minutes and catering orders.
Uses a web-based ticket tracking system to log and manage service requests.
Provides back-up coverage for other administrative staff as required.
Performs other administrative tasks consistent with the classification as required.

Consequence of Error/Judgement

The Program Assistant is responsible for ensuring accurate and timely processing of graduate program requirements, student records, HR transactions, and reception services. Errors in admissions, awards, or records may delay student progress, affect eligibility for funding, or negatively impact graduation outcomes. Errors in HR processing or payroll may result in pay inaccuracies, breaches of policy or collective agreements, or reputational harm to the department. As a first point of contact for graduate students and visitors, professionalism, discretion, and tact are essential. All work requires strict confidentiality in compliance with the Freedom of Information and Protection of Privacy Act (FIPPA).

Supervision Received

Reports to the Manager, Business Operations, with additional direction from the Associate Head, Graduate Affairs, and other departmental staff as required. Day-to-day work will be assigned and reviewed by the HR Coordinator and the Graduate Programs Coordinator.

Supervision Given

May provide orientation and on-the-job training to new or temporary staff on routine work procedures.

Minimum Qualifications

High School graduation, plus two year post-secondary diploma, plus three years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Knowledge of UBC’s graduate student policies and procedures would be an asset.
Experience with HR or payroll processing in a large organization would be an asset.
Familiarity with Workday or other enterprise systems would be an asset.
Strong organizational and time management skills with attention to detail.
Proficiency with Microsoft Office and student information systems (e.g., SISC, Workday).
Ability to communicate effectively verbally and in writing with diverse audiences.
Ability to work both independently and collaboratively within a team.
Ability to perform basic arithmetic.
Ability to accurately process HR transactions and administrative requests within required timelines.
Ability to accurately gather, organize, and summarize information.
Ability to apply generally accepted accounting principles in an appropriate manner.
Ability to enter, retrieve, correct, and interpret job-related data.
Ability to provide quality service to faculty, staff, students and others in a courteous, patient manner.
Ability to listen actively and attentively, and obtain clarification as the need arises.
Ability to maintain accuracy and attention to detail.
Ability to identify and correct missing and incomplete data.
Ability to effectively use job-related software (e.g., Mac OS, Microsoft Office, Google Calendar, Zoom, internet and email) at an intermediate level.

Apply About employer

More about this job

Responsibilities

Provides administrative support for graduate admissions, student advising, awards, records, events, and human resources processes. Also handles reception and general office services, ensuring requests and transactions are accurate, timely, and consistent with university policies.

Requirements

Requires high school graduation, a two-year post-secondary diploma, and three years of related experience, or an equivalent combination of education and experience. Preferred qualifications include familiarity with graduate student policies, HR or payroll processing, Workday or similar systems, and strong organizational, communication, and service skills.

Skills

Graduate Admissions Support
Student Advising
Human Resources Administration
Workday
Student Records Management
Awards Administration
Event Coordination
Recruitment Coordination
Microsoft Office
Student Information Systems
Written and Verbal Communication
Organization and Time Management
Attention to Detail
Confidentiality
Customer Service
Data Management

Visa sponsorship

Not detected in the job text

Keywords

Workday
Microsoft Office
SISC
Google Calendar
Zoom
Mac OS
Graduate Admissions
Graduate Student Support
Student Records
Student Advising
Human Resources
Payroll Processing
Recruitment Coordination
Awards Administration
Course Registration
Manual Enrolments
Thesis Defences
Student Progress Tracking
Event Coordination
Reception Services
Service Request Tracking
FIPPA
Collective Agreements
Confidentiality
Equity, Diversity, and Inclusion
Accounting Principles

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