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Added 29 mins ago
V
Senior Project Manager
VINCI
BC · British Columbia, Canada
- Full-time
The Senior Project Manager is responsible for the successful execution of complex and high-value geotechnical construction projects throughout Western Canada. This role leads projects from…
Added 1 hour ago
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Engineering Manager, Runtime Fabric (Storage Products)
Baseten
Toronto, ON
- $165,000 to $330,000 USD / year
- Full-time
As Engineering Manager of the Runtime Fabric team, you will lead this work, setting technical direction, growing a world-class team of systems engineers, and ensuring the team's output…
Added 1 hour ago
E
Intermediate Engineer (Distribution Design)
EllisDon
Calgary, AB
- Full-time
Hardline Engineering is currently looking for Intermediate Engineers to join our Distribution team. Reporting to the Distribution Program Manager, the Intermediate Engineer will provide…
Added 1 hour ago
E
Senior Engineer (Distribution Design)
EllisDon
Calgary, AB
- Full-time
Hardline Engineering is currently looking for Senior Engineers to join our Distribution team. Reporting to the Distribution Program Manager, the Senior Engineer will provide hands-on…
Added 1 hour ago
OT
Lead Automation Architect
Open Text Corporation
Mississauga, ON · Richmond Hill, ON · Waterloo, ON
- Other
7+ years of experience in platform engineering, infrastructure development, SRE, or automation‑centric roles.
Added 2 hours ago
SP
Project Coordinator/Senior Project Coordinator (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
- Full-time
Maintain accurate and concise records in Synergy’s project management software and system.
Added 2 hours ago
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Manager, Software Engineering
AltaML
Toronto, ON
- Full-time
AltaML is looking for a Manager, Software Engineering to lead a delivery pod where technical excellence and team health go hand in hand. You'll own the architectural integrity of your pod's…
Added 2 hours ago
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Forward Deployed Engineer
SPERTON India - Where Great People Meet
Canada
- Full-time
A heavily funded software company is building a Forward Deployed Engineering team to deploy production AI directly into the businesses it operates.
Added 2 hours ago
NE
Site Health, Safety & Environment Coordinator
NexGen Energy Ltd.
La Loche, SK
- Full-time
Reporting to the Site Manager, Health & Safety, Radiation, and Environment (HSRE), the Health & Safety Coordinator will play a fundamental role in supporting all workers on site, including…
Added 3 hours ago
E
Principal Product Manager - Identity Threat Detection and Response
Elastic
Canada
- Full-time
We’re looking for a Principal Product Manager to guide the vision, strategy, and execution for Identity Threat Detection and Response (ITDR) within Elastic Security. Attackers not only…
Added 4 hours ago
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Recruiter III
Apex Systems
Vancouver, BC
- $38 to $44 USD / hour
- Full-time
3+ years of corporate and or search firm progressive recruiting experience hiring software engineers, tech manager and other technical roles.
Added 4 hours ago
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Senior Data Analyst I, Product
Mistplay
Toronto, ON
- Full-time
…insightful analysis and driving analytics strategy. Reporting to the Manager of Data Analytics & Experimentation, you will collaborate with Product & Lifecycle Managers to plan and analyze…
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Region of Waterloo
Kitchener, ON
Division: Engineering and Environmental Services
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Director, Water and Wastewater Infrastructure Management
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Toronto, ON
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Effectively engineer and leverage tools and Engineering practices (DevOps tools and processes, source code management, Service Virtualization, monitoring tools, etc.)
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…and core banking – while working closely with our vendors and engineering teams to define clear, actionable requirements. You will be responsible for building GTB Platform – Reference Data,…
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…report completion and/or unusual conditions to the Operations Manager (or…
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26WD101307, Manager, Product and Industry Marketing
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Added 5 hours ago
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Manager, Risk Modelling
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Toronto, ON
- $100,000 to $130,000 CAD / year
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Added 5 hours ago
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Human Resources Business Partner
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- Full-time
With support of their manager, recommend, develop, and administer human resources policies, procedures, and programs in support of business initiatives ensuring compliance with governing…
Added 5 hours ago
HR
Quality Assurance Intern (Winter 2027, 12months)
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- $23 to $30 CAD / hour
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Assist North America Quality department on various tasks related to software and hardware quality assurance
Added 6 hours ago
SM
Software Developer – Full Stack – Senior - RQ00799
S M Software Solutions Inc
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- Internship
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The University of British Columbia

Program Assistant

Vancouver, BC, Canada

$4,582 to $4,816 CAD / month · Full-time

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Job details

Pay: $4,582 to $4,816 CAD / month
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Grad Student Support 2 (Gr6)

Job Title

Program Assistant

Department

Administrative Staff | Department of Electrical and Computer Engineering | Faculty of Applied Science

Compensation Range

$4,582.00 - $4,816.00 CAD Monthly

Posting End Date

October 12, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

January 31, 2028

This is a leave replacement for a fixed term duration.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Department of Electrical and Computer Engineering (ECE) is one of the largest academic units at the University of British Columbia Vancouver campus, with approximately 1,000 undergraduate and 400 graduate students. The Program Assistant provides day-to-day administrative support to students, faculty supervisors, and the department’s administrative leadership.

The role is responsible for supporting graduate admissions, advising, awards, records, student engagement activities, and human resources processes. In addition, the position contributes to general administrative and reception support within the administrative services office. The Program Assistant ensures that departmental processes are accurate, timely, and consistent with UBC policies, procedures, and collective agreements, while delivering high-quality service to students, faculty, staff, and visitors.

Organizational Status

The Program Assistant works under the day-to-day supervision of the Manager, Business Operations. The incumbent collaborates closely with other HR and student services staff, the Associate Head for Graduate Affairs, and other departmental administrators.

Work Performed

Human Resources

Processes student and research appointments, reappointments, and terminations in Workday; maintains costing, pay, and position details.
Provides routine guidance on HR procedures and Workday processes.
Supports faculty and staff recruitment through interview scheduling and related logistics.

Graduate Admissions

Provides admissions information and guidance to applicants.
Reviews and prepares application files for faculty and committee evaluation.
Drafts standard admission correspondence and maintains up-to-date admissions and orientation materials.

Graduate Program Support

Responds to inquiries from current and prospective students in person, by phone, and by email, providing information on departmental and university policies and procedures.
Assists with course registration, manual enrolments, thesis defences, and annual progress tracking.
Monitors student progress to ensure timely completion of degree requirements.
Coordinates logistics for departmental graduate student events, including orientation (September, January) and graduation (November, May).
Assists with planning and delivery of workshops, seminars, and other student-focused activities.
Provides administrative support to recognized student groups for events (e.g., booking rooms, posting announcements).
Shares information about seminars and events of interest to graduate students.
Assists with the administration of departmental awards: manages deadlines, reviews applications, prepares files for committee review, and communicates results.
Compiles statistics, prepares reports, and ensures timely submission of grades and graduation documents.
Reviews and updates graduate program content on the departmental website.

Reception and Administrative Support

Provides front desk and general administrative support for various service requests, such as building access, room bookings, mail distribution, scheduling meetings, meeting minutes and catering orders.
Uses a web-based ticket tracking system to log and manage service requests.
Provides back-up coverage for other administrative staff as required.
Performs other administrative tasks consistent with the classification as required.

Consequence of Error/Judgement

The Program Assistant is responsible for ensuring accurate and timely processing of graduate program requirements, student records, HR transactions, and reception services. Errors in admissions, awards, or records may delay student progress, affect eligibility for funding, or negatively impact graduation outcomes. Errors in HR processing or payroll may result in pay inaccuracies, breaches of policy or collective agreements, or reputational harm to the department. As a first point of contact for graduate students and visitors, professionalism, discretion, and tact are essential. All work requires strict confidentiality in compliance with the Freedom of Information and Protection of Privacy Act (FIPPA).

Supervision Received

Reports to the Manager, Business Operations, with additional direction from the Associate Head, Graduate Affairs, and other departmental staff as required. Day-to-day work will be assigned and reviewed by the HR Coordinator and the Graduate Programs Coordinator.

Supervision Given

May provide orientation and on-the-job training to new or temporary staff on routine work procedures.

Minimum Qualifications

High School graduation, plus two year post-secondary diploma, plus three years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Knowledge of UBC’s graduate student policies and procedures would be an asset.
Experience with HR or payroll processing in a large organization would be an asset.
Familiarity with Workday or other enterprise systems would be an asset.
Strong organizational and time management skills with attention to detail.
Proficiency with Microsoft Office and student information systems (e.g., SISC, Workday).
Ability to communicate effectively verbally and in writing with diverse audiences.
Ability to work both independently and collaboratively within a team.
Ability to perform basic arithmetic.
Ability to accurately process HR transactions and administrative requests within required timelines.
Ability to accurately gather, organize, and summarize information.
Ability to apply generally accepted accounting principles in an appropriate manner.
Ability to enter, retrieve, correct, and interpret job-related data.
Ability to provide quality service to faculty, staff, students and others in a courteous, patient manner.
Ability to listen actively and attentively, and obtain clarification as the need arises.
Ability to maintain accuracy and attention to detail.
Ability to identify and correct missing and incomplete data.
Ability to effectively use job-related software (e.g., Mac OS, Microsoft Office, Google Calendar, Zoom, internet and email) at an intermediate level.

Apply About employer

More about this job

Responsibilities

Provides administrative support for graduate admissions, student advising, awards, records, events, and human resources processes. Also handles reception and general office services, ensuring requests and transactions are accurate, timely, and consistent with university policies.

Requirements

Requires high school graduation, a two-year post-secondary diploma, and three years of related experience, or an equivalent combination of education and experience. Preferred qualifications include familiarity with graduate student policies, HR or payroll processing, Workday or similar systems, and strong organizational, communication, and service skills.

Skills

Graduate Admissions Support
Student Advising
Human Resources Administration
Workday
Student Records Management
Awards Administration
Event Coordination
Recruitment Coordination
Microsoft Office
Student Information Systems
Written and Verbal Communication
Organization and Time Management
Attention to Detail
Confidentiality
Customer Service
Data Management

Visa sponsorship

Not detected in the job text

Keywords

Workday
Microsoft Office
SISC
Google Calendar
Zoom
Mac OS
Graduate Admissions
Graduate Student Support
Student Records
Student Advising
Human Resources
Payroll Processing
Recruitment Coordination
Awards Administration
Course Registration
Manual Enrolments
Thesis Defences
Student Progress Tracking
Event Coordination
Reception Services
Service Request Tracking
FIPPA
Collective Agreements
Confidentiality
Equity, Diversity, and Inclusion
Accounting Principles

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