Find work in Canada.

A simpler way to find your next job.

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 1 min ago
CO
Conference Content Manager
CPA Ontario
Canada
- Full-time
…behind the programming, and partner with Marketing, Events, Operations, Sponsorship and Product across the full product lifecycle. This is an opportunity for a curious, well-connected…
Added 7 mins ago
C
Analyste financier principal - Finance d'affaires
CGI
Montreal, QC
- Full-time
Added 7 mins ago
OS
Regional Nurse Consultant
OPCO Skilled Management
BC · British Columbia, Canada
- Full-time
The Nurse Consultant/ Regional Director of Clinical Operations position is comprised of two essential objectives; to partner with facilities as the primary clinical resource in the pursuit…
Added 7 mins ago
L
Assistant Branch Manager - Office 1553
LendDirect
Kingston, ON
- Full-time
~ Hypatia P., Store Operations Recruiter - Canada
Added 23 mins ago
K
Strategy Intern
Kensington
Toronto, ON
- Internship
Currently enrolled in an MBA program, with a concentration in Strategy, Finance, Analytics, Operations, Economics, or a related field.
Added 23 mins ago
C
Data Entry Operator (New Account Opening) - Bank/Finance
Collabera
Mississauga, ON
- $19 to $20 CAD / hour
- Contract
Prior experience in banking operations is preferred.
Added 37 mins ago
PC
Sustainability Assurance Senior Associate (Bilingual FR/ENG)
PwC Canada
Montreal, QC
- Full-time
…teams and clients to gain an understanding of their business operations, data collection processes, and the controls that help ensure the reliability of their sustainability reporting.…
Added 48 mins ago
Financial Service Representative
Money Mart
Rutland
This role combines sales, customer service, personal lending, compliance, cash handling, and branch operations. Team Members must deliver excellent customer service while following company…
Added 48 mins ago
MA
Aircraft Fueler| YWG Airport | Full Time
Menzies Aviation
Winnipeg, MB
- Full-time
…We are looking for a dedicated individual to ensure smooth operations on the tarmac, Join our team and soar to new heights with a career at Menzies…
Added 1 hour ago
Supply Planner
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
Bachelor’s degree in business, Engineering, Supply Chain Management, Operations or related field
Added 1 hour ago
AC
Accounts Payable Coordinator
Aston Carter
Vancouver, BC
- $20 to $23 CAD / hour
- Contract
Our client is seeking an Accounts Payable Coordinator to support high-volume accounts payable operations within a fast-paced corporate environment. This role is responsible for processing…
Added 1 hour ago
Customer Service Agent - YSB
The Talent Team at Perimeter Aviation
Sudbury, ON · Greater Sudbury, ON
Track Company aircraft movements via the Flight Operations Program.
Added 1 hour ago
Account Manager_Operations_Cleaning_Industry_London
United Services Group
St. Thomas, ON · London, ON · Woodstock, ON
The Operations Account Manager is responsible for managing customer relationships, operational performance, and financial results across an assigned territory. As the primary liaison…
Added 1 hour ago
GE
310T Truck & Coach Mechanic (ACCEPTING LEVEL 3 APPRENTICES), Fleet Maintenance
GFL Environmental Inc.
Sudbury, ON
- Full-time
…where no two days are the same and your expertise keeps our operations moving safely and efficiently. We’re looking for a motivated professional who takes pride in their workmanship,…
Added 1 hour ago
CO
Staff Software Engineer - Capital One Travel Tech - Full-stack
Capital One
Toronto, ON
- Full-time
…learning, conversational AI and design thinking into our core operations. We're a bank a tech company would build, where your work directly shapes innovative solutions that impact millions…
Added 2 hours ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Working with Internal Audit and the global Finance and Operations teams, the Manager, Internal Controls will play a critical role in Husky’s global financial reporting. This includes the…
Added 2 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of…
Added 2 hours ago
HT
Internal Auditor (Business Control & IT)
Husky Technologies
Bolton, ON
- Full-time
…opportunity to gain enterprise-wide exposure to diverse business operations, financial processes, digital technologies, and emerging risks while partnering with leaders across the…
Added 2 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Added 2 hours ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
Drive process simplification, standardization, automation, and continuous improvement across accounting operations.
Added 2 hours ago
CL
Manager of Corporate Finance- Investor Relations
Charger Logistics Inc
Brampton, ON
- Full-time
Charger Logistics is a leading asset-based transportation and supply chain solutions provider with operations across Canada, the United States, and Mexico. Headquartered in Brampton,…
Added 2 hours ago
AF
Accountant
Accord Financial
North Vancouver, BC
- Full-time
…analysis and other management reporting deliverables for Canadian…
Added 2 hours ago
T
Lead Java Engineer
TEKsystems
Toronto, ON
- $90 to $110 CAD / hour
- Contract
…clients. Notre compétence en stratégie, conception, exécution et opérations libère la valeur de lentreprise par un éventail de solutions. Nous sommes une équipe de 80 000 personnes qui…
Added 2 hours ago
LM
Immunologist-Allergist
Lacroix Médecine Privée
Quebec, QC
- Full-time
This integrated structure allows you to focus on your clinical practice while our teams effectively support all operations.
Added 2 hours ago
LM
Immunologist-Allergist
Lacroix Médecine Privée
Laval, QC
- Full-time
This integrated structure allows you to focus on your clinical practice while our teams effectively support all aspects of your medical practice. operations.

Closed listing

The University of British Columbia

Program Assistant

Vancouver, BC, Canada

$4,582 to $4,816 CAD / month · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: $4,582 to $4,816 CAD / month
Job type: Full-time
Closing date: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Similar jobs hiring now

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Grad Student Support 2 (Gr6)

Job Title

Program Assistant

Department

Administrative Staff | Department of Electrical and Computer Engineering | Faculty of Applied Science

Compensation Range

$4,582.00 - $4,816.00 CAD Monthly

Posting End Date

October 12, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

January 31, 2028

This is a leave replacement for a fixed term duration.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Department of Electrical and Computer Engineering (ECE) is one of the largest academic units at the University of British Columbia Vancouver campus, with approximately 1,000 undergraduate and 400 graduate students. The Program Assistant provides day-to-day administrative support to students, faculty supervisors, and the department’s administrative leadership.

The role is responsible for supporting graduate admissions, advising, awards, records, student engagement activities, and human resources processes. In addition, the position contributes to general administrative and reception support within the administrative services office. The Program Assistant ensures that departmental processes are accurate, timely, and consistent with UBC policies, procedures, and collective agreements, while delivering high-quality service to students, faculty, staff, and visitors.

Organizational Status

The Program Assistant works under the day-to-day supervision of the Manager, Business Operations. The incumbent collaborates closely with other HR and student services staff, the Associate Head for Graduate Affairs, and other departmental administrators.

Work Performed

Human Resources

Processes student and research appointments, reappointments, and terminations in Workday; maintains costing, pay, and position details.
Provides routine guidance on HR procedures and Workday processes.
Supports faculty and staff recruitment through interview scheduling and related logistics.

Graduate Admissions

Provides admissions information and guidance to applicants.
Reviews and prepares application files for faculty and committee evaluation.
Drafts standard admission correspondence and maintains up-to-date admissions and orientation materials.

Graduate Program Support

Responds to inquiries from current and prospective students in person, by phone, and by email, providing information on departmental and university policies and procedures.
Assists with course registration, manual enrolments, thesis defences, and annual progress tracking.
Monitors student progress to ensure timely completion of degree requirements.
Coordinates logistics for departmental graduate student events, including orientation (September, January) and graduation (November, May).
Assists with planning and delivery of workshops, seminars, and other student-focused activities.
Provides administrative support to recognized student groups for events (e.g., booking rooms, posting announcements).
Shares information about seminars and events of interest to graduate students.
Assists with the administration of departmental awards: manages deadlines, reviews applications, prepares files for committee review, and communicates results.
Compiles statistics, prepares reports, and ensures timely submission of grades and graduation documents.
Reviews and updates graduate program content on the departmental website.

Reception and Administrative Support

Provides front desk and general administrative support for various service requests, such as building access, room bookings, mail distribution, scheduling meetings, meeting minutes and catering orders.
Uses a web-based ticket tracking system to log and manage service requests.
Provides back-up coverage for other administrative staff as required.
Performs other administrative tasks consistent with the classification as required.

Consequence of Error/Judgement

The Program Assistant is responsible for ensuring accurate and timely processing of graduate program requirements, student records, HR transactions, and reception services. Errors in admissions, awards, or records may delay student progress, affect eligibility for funding, or negatively impact graduation outcomes. Errors in HR processing or payroll may result in pay inaccuracies, breaches of policy or collective agreements, or reputational harm to the department. As a first point of contact for graduate students and visitors, professionalism, discretion, and tact are essential. All work requires strict confidentiality in compliance with the Freedom of Information and Protection of Privacy Act (FIPPA).

Supervision Received

Reports to the Manager, Business Operations, with additional direction from the Associate Head, Graduate Affairs, and other departmental staff as required. Day-to-day work will be assigned and reviewed by the HR Coordinator and the Graduate Programs Coordinator.

Supervision Given

May provide orientation and on-the-job training to new or temporary staff on routine work procedures.

Minimum Qualifications

High School graduation, plus two year post-secondary diploma, plus three years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Knowledge of UBC’s graduate student policies and procedures would be an asset.
Experience with HR or payroll processing in a large organization would be an asset.
Familiarity with Workday or other enterprise systems would be an asset.
Strong organizational and time management skills with attention to detail.
Proficiency with Microsoft Office and student information systems (e.g., SISC, Workday).
Ability to communicate effectively verbally and in writing with diverse audiences.
Ability to work both independently and collaboratively within a team.
Ability to perform basic arithmetic.
Ability to accurately process HR transactions and administrative requests within required timelines.
Ability to accurately gather, organize, and summarize information.
Ability to apply generally accepted accounting principles in an appropriate manner.
Ability to enter, retrieve, correct, and interpret job-related data.
Ability to provide quality service to faculty, staff, students and others in a courteous, patient manner.
Ability to listen actively and attentively, and obtain clarification as the need arises.
Ability to maintain accuracy and attention to detail.
Ability to identify and correct missing and incomplete data.
Ability to effectively use job-related software (e.g., Mac OS, Microsoft Office, Google Calendar, Zoom, internet and email) at an intermediate level.

About employer

More about this job

Responsibilities

Provides administrative support for graduate admissions, student advising, awards, records, events, and human resources processes. Also handles reception and general office services, ensuring requests and transactions are accurate, timely, and consistent with university policies.

Requirements

Requires high school graduation, a two-year post-secondary diploma, and three years of related experience, or an equivalent combination of education and experience. Preferred qualifications include familiarity with graduate student policies, HR or payroll processing, Workday or similar systems, and strong organizational, communication, and service skills.

Skills

Graduate Admissions Support
Student Advising
Human Resources Administration
Workday
Student Records Management
Awards Administration
Event Coordination
Recruitment Coordination
Microsoft Office
Student Information Systems
Written and Verbal Communication
Organization and Time Management
Attention to Detail
Confidentiality
Customer Service
Data Management

Visa sponsorship

Not detected in the job text

Keywords

Workday
Microsoft Office
SISC
Google Calendar
Zoom
Mac OS
Graduate Admissions
Graduate Student Support
Student Records
Student Advising
Human Resources
Payroll Processing
Recruitment Coordination
Awards Administration
Course Registration
Manual Enrolments
Thesis Defences
Student Progress Tracking
Event Coordination
Reception Services
Service Request Tracking
FIPPA
Collective Agreements
Confidentiality
Equity, Diversity, and Inclusion
Accounting Principles

Report this job