Jobs in Canada

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Added 24 mins ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Full-time
…Pharmacy Professional Development (CPPD) educational programs and operations. The position coordinates learner registration and communications, online learning administration, webinar and…
Added 3 hours ago
UO
Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Pharmaceutical Sciences Building (PHRM)
- $4,576 to $4,808 CAD / month
- Full-time
…Pharmacy Professional Development (CPPD) educational programs and operations. The position coordinates learner registration and communications, online learning administration, webinar and…
Added 5 hours ago
UO
Instructional Support Coordinator
University of Waterloo
Waterloo, ON · William M. Tatham Centre
- Full-time
Inform the Associate Director/Director of changes/trends in student support issues; suggest improvements to the student support system
Added 5 hours ago
FT
Academic Advisor - CAF - Fanshawe, Base Borden
Fanshawe Toronto@ILAC
Borden, ON
- Full-time
…performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to…
Added 5 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
…growth strategy. We are a leader in developing state-of-the-art technology and it is this technology base that uniquely positions us to serve customers who seek differentiation through…
Added 5 hours ago
SM
Project Manager II VITAL Operations
St. Michael's Hospital
Toronto, ON
- Temporary
…schedules/ timelines, etc., including, researching and analyzing information, best practices and other relevant initiatives to facilitate medium-scale project…
Added 5 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the direct supervision of the Director of Operations, the incumbent provides administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 6 hours ago
GL
Director, Operational Experience & Process Design
goeasy Ltd.
Mississauga, ON
- Full-time
The Director, Operational Experience & Process Design will help build those experiences from the inside out-designing the processes, workflows, metrics, and team routines that make goeasy…
Added 6 hours ago
S
Regional Delivery Manager
Skip
Toronto, ON
- Full-time
…you with global best practices. In addition to the day-to-day operations of the network, you will be asked to propose, analyse and lead experiments to improve outcomes and occasionally…
Added 7 hours ago
GC
Associate Development Manager - FC
Game Companies
Vancouver, BC
- Full-time
Reporting to the Development Director - FC, the Associate Development Manager enables efficient, predictable, and transparent delivery of content initiatives. You will own delivery…
Added 8 hours ago
Q
Mask Layout Design Lead
Qualcomm
Markham, ON
- Full-time
Master's degree in Technology, Electrical Engineering, Electronic Engineering, or related field.
Added 8 hours ago
A
Operations Manager
AtkinsRéalis
Vancouver, BC
- Full-time
As an Operations Manager based in Vancouver, BC, you will play a key leadership role in overseeing service delivery and operational performance across British Columbia and Yukon. Reporting…
Added 9 hours ago
GC
Senior Manager, FP&A - Central Technology
Game Companies
Vancouver, BC
- Full-time
We're looking for a Senior Manager of Financial Planning & Analysis (FP&A) to lead Finance support for EA's Information Technology (EAIT) and Security organizations. You'll partner with our…
Added 9 hours ago
GC
Senior DevOps Engineer - EA Sports Technology
Game Companies
Vancouver, BC
- Full-time
You will partner with the Operations Development Director and Technical Lead to estimate and complete projects and deliver excellent results. You have demonstrated the ability to work with…
Added 9 hours ago
GC
Advanced DevOps Engineer - EA Sports Technology
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Vancouver, BC
- Full-time
You will partner with the Operations Development Director and Technical Leadership to estimate, plan, and implement projects while delivering exceptional results. You have demonstrated…
Added 9 hours ago
SQ
Director of Mental Health
Sunlife Québec
Montreal, QC
- Full-time
As Director, Mental Health, you will draw on your background in mental health in a leadership role. We welcome candidates who qualify for registration or licensure as mental health…
Added 10 hours ago
C
Product Design Manager, Design Systems
Clio
Toronto, ON · Vancouver, BC · Calgary, AB
- Full-time
Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.
Added 10 hours ago
KT
Account Executive – B2B Technology Solutions
KSPACE TECHNOLOGIES HQ
Remote, Canada
- $45,000 to $55,000 CAD / year
- Full-time
- Remote
Kspace Technologies is a technology solutions and digital transformation company helping businesses build, modernize, integrate, and manage the systems that support their operations and…
Added 11 hours ago
CN
Business Intelligence Specialist (Contract - 6 months)
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Toronto, ON
- $46 to $56 CAD / hour
- Contract
Bachelor’s degree in computer science, Information Technology, or related field.
Added 11 hours ago
A
Senior Compensation Partner, Sales & Marketing
Autodesk
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This position will report to our Director, Compensation Business Partner, and it is a hybrid role, based out of Denver, Portland, Toronto, Montreal, or Vancouver.
Added 11 hours ago
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Senior Privacy Manager
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Vancouver, BC
- Full-time
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Added 11 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
…growth strategy. We are a leader in developing state-of-the-art technology and it is this technology base that uniquely positions us to serve customers who seek differentiation through…
Added 11 hours ago
B
Product Manager MDS, Hypodermics and Anesthesia
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- $85,000 to $135,000 CAD / year
- Full-time
BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all…
Added 11 hours ago
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Global Specifications Transformation Lead
''
Toronto, ON
- Full-time
…closely with the Global Specifications organization, Senior Director, R&D Operations, regional specification leaders, and cross-functional partners across Digital Technology, Quality,…
Added 11 hours ago
ES
Advanced DevOps Engineer - EA Sports Technology
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- Full-time
You will partner with the Operations Development Director and Technical Director to estimate, plan, and implement projects while delivering exceptional results. You have demonstrated…

The University of British Columbia

Program Assistant

Vancouver, BC, Canada

$4,576 to $4,808 CAD / month · Full-time

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Job details

Pay: $4,576 to $4,808 CAD / month
Job type: Full-time
Apply by: Dec 11, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Job Title

Program Assistant

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Program Assistant 2 (Gr5)

Job Family Group

Staff - Union

Department

Continuing Pharmacy Professional Development | Faculty of Pharmaceutical Sciences

Compensation Range

$4,576.00 - $4,808.00 CAD Monthly

Job End Date

December 31, 2027

Posting End Date

November 25, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This is a one-year term position with the possibility of an extension.

This role is expected to start at Grade 5 Step 1 ($4,576 monthly).

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Continuing Pharmacy Professional Development (CPPD) within the UBC Faculty of Pharmaceutical Sciences develops and delivers continuing education and professional development programs for pharmacists and other healthcare professionals across British Columbia and beyond. CPPD manages a diverse and growing portfolio of accredited and non-accredited educational programs, including online courses, webinars, certificate programs, live events, and other professional development initiatives that support pharmacy practice and healthcare delivery.

The Program Assistant provides administrative and operational support for the Pharmacy Opioid Agonist Treatment (P-OAT) Training Program and contributes to the administration of Continuing Pharmacy Professional Development (CPPD) educational programs and operations. The position coordinates learner registration and communications, online learning administration, webinar and event logistics, records management, financial administration, reporting activities, and day-to-day program operations to support the successful delivery of educational programs and services.

The Program Assistant serves as an important point of contact for learners, instructors, subject matter experts, partners, and stakeholders and therefore requires a strong customer service orientation, exceptional written and verbal communication skills, excellent attention to detail, and a consistently professional demeanour.

Organizational Status

Reports to the Director, Continuing Pharmacy Professional Development (CPPD).

The position works closely with the Program Development Manager and Senior Program Assistant and has primary responsibility for administrative support related to the Pharmacy Opioid Agonist Treatment (P-OAT) Training Program.

The incumbent interacts regularly with staff and faculty within the Faculty of Pharmaceutical Sciences as well as other University departments and external organizations.

Work Performed

Provides broad-based program and administrative support for CPPD educational programs and operations, including but not limited to the tasks listed below.

Program and Learner Administration

Responds to complex inquiries by telephone, email, and other communication channels from instructors, facilitators and other stakeholders and provides accurate information and guidance regarding educational programs, registration, enrolment, requirements, and also other services, and processes.
Supports registration, enrolment, transfer, withdrawal, waitlist, and certificate processes for educational programs and events.
Enters, validates and maintains accurate learner and program records and tracking systems using established procedures ensuring data accuracy and consistency
Consolidates and reconciles learner and program data to generates reports related to program registrations, attendance, completion, and learner participation.
Supports administration of accredited and non-accredited educational activities.
Assists with monitoring learner progression and course completion requirements.

Learning Management System and Educational Technology Support

Supports administration of learning management and registration systems, including Canvas and Canvas Catalog.
Administers learner enrolments and course access within Canvas and Canvas Catalog for the P-OAT Training Program and other CPPD educational activities.
Processes learner enrolments and resolves routine learner access issues.
Assists in testing, maintaining, and updating online learning resources and educational systems.
Participates and assists with the ongoing development, evaluation and improvement of electronic information support systems and administrative processes, identifying opportunities to improve system functionality and process efficiency
Coordinates learner communications related to course access, schedules, and program requirements.

Webinar and Event Support

Supports the planning and implementation of webinars, workshops, information sessions, conferences, and other educational events.
Coordinates webinar logistics, communications, registration monitoring, and participant support for P-OAT educational activities.
Assists with webinar and virtual event set-up, testing, delivery, and post-event activities.
Supports presenters and facilitators before, during, and after educational activities.
This work may occasionally require time spent outside standard working hours, including evenings and weekends.

Financial and Administrative Support

Assists with financial processing activities including invoice submissions, expense documentation, and payment tracking; verifies supporting documentation, reconciles records, identifies discrepancies and follows up on outstanding payments and expenses
Maintains records related to program revenue and expenditures.
Assists with procurement and ordering of supplies and services.
Coordinates meetings, schedules, and administrative documentation.
Drafts correspondence, reports, presentations, and other materials as required.

Records Management and Program Support

Supports data collection, survey administration, and reporting activities.
Tracks program information and maintains administrative databases and records.
Maintains learner records and prepares reports related to P-OAT participation, attendance, progress, and program completion.
Supports development and maintenance of learner-facing resources, templates, and administrative documentation.

Performs Other Related Duties As Required.

Consequence of Error/Judgement

As a service-oriented unit within the Faculty of Pharmaceutical Sciences, CPPD relies on its reputation for providing high-quality educational programs and professional services.

Errors in learner records, registrations, financial processing, program communications, scheduling, event coordination, or educational systems administration could negatively impact learners, faculty, instructors, program delivery, and the reputation of CPPD, the Faculty, and the University.

Tact, discretion, sound judgment, and attention to detail are required when working with confidential learner, financial, and program information.

Supervision Received

This position reports to the Director, Continuing Pharmacy Professional Development (CPPD) and may receive direction and guidance from the Program Development Manager, Continuing Pharmacy Professional Development (CPPD) and the Senior Program Assistant.

The incumbent works within established procedures and guidelines and exercises judgment in organizing work, responding to inquiries, determining priorities, and referring complex matters as appropriate.

Supervision Given

This position may be required to coordinate or oversee temporary staff, student employees, or volunteers in support of educational programs and events.

The position may also be required to explain work procedures and provide orientation or training as needed.

Minimum Qualifications

High School graduation, plus one year of post-secondary education, plus three years of related experience, or an equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Knowledge of administrative procedures and practices.
Effective organizational, interpersonal, and communication skills.
Ability to exercise tact, discretion, and sound judgment.
Ability to prioritize multiple tasks and meet deadlines in a high-volume environment.
Ability to work independently and as part of a team.
Ability to maintain accuracy and attention to detail while managing competing priorities.
Proficiency with Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Teams, and other administrative software applications.
Ability to effectively communicate verbally and in writing.
Ability to maintain confidentiality and exercise professional judgment.
Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
Demonstrates a commitment to enhancing awareness, knowledge, and skills related to equity, diversity, and inclusion.
Experience supporting continuing education, professional development, healthcare, academic, or post-secondary programs.
Strong customer service orientation with a demonstrated ability to build and maintain positive relationships with learners, instructors, partners, and stakeholders.
Experience coordinating educational programs, webinars, workshops, conferences, meetings, or events.
Experience using learning management systems such as Canvas and Canvas Catalog.
Experience using Zoom Webinar or similar virtual event platforms.
Experience using Qualtrics, online registration systems, or learner management systems.
Experience providing learner support, customer service, or client-facing administrative support.
Experience maintaining databases, records management systems, and administrative tracking systems.
Experience processing registrations, enrolments, attendance records, certificates, or participant communications.
Demonstrated ability to coordinate multiple projects, programs, competing priorities, and deadlines in a complex administrative environment.
Experience working with UBC administrative systems and processes is an asset.
Experience supporting accredited continuing professional development or continuing education programs is an asset.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides administrative and operational support for the Pharmacy Opioid Agonist Treatment Training Program and other continuing pharmacy education activities, including learner registration, communications, records, reporting, and learning system administration. Coordinates webinars and events, supports financial and procurement processes, maintains program documentation, and serves as a point of contact for learners, instructors, and stakeholders.

Requirements

Requires high school graduation, one year of post-secondary education, and three years of related experience, or an equivalent combination. Preferred qualifications include administrative and customer service experience, strong organization and communication skills, proficiency with Microsoft Office, and experience with educational programs, learning management systems, webinars, and records or registration systems.

Skills

Program Administration
Learner Registration and Support
Customer Service
Written and Verbal Communication
Records Management
Data Accuracy and Reporting
Learning Management Systems
Canvas
Canvas Catalog
Webinar and Event Coordination
Financial Processing
Microsoft Office
Qualtrics
Zoom Webinar
Organization and Prioritization
Confidentiality and Discretion

Visa sponsorship

Not detected in the job text

Keywords

Continuing Pharmacy Professional Development
Pharmacy Opioid Agonist Treatment Training
Program Administration
Learner Registration
Enrollment Management
Learner Records
Attendance Tracking
Program Reporting
Canvas
Canvas Catalog
Learning Management Systems
Qualtrics
Zoom Webinar
Webinars
Event Coordination
Continuing Education
Accredited Education
Customer Service
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Financial Processing
Invoice Submissions
Expense Reconciliation
Procurement
Data Collection
Survey Administration

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Work requirements

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